[RDS-WHOIS2-RT-Leadership_Staff] RDS-WHOIS2 FY19 and Total RT Projections
Alan Greenberg
alan.greenberg at mcgill.ca
Thu May 31 18:05:29 UTC 2018
Anyone????
At 30/05/2018 11:20 PM, Alan Greenberg wrote:
>Here is what I see as our budget projection.
>
>Travel/Catering: We spent about $15k for Abu
>Dhabi (where we thought there would be a meeting
>and so we brought people in) and $60k for the
>two F2F meetings we help to date. If we add to
>the two more, July, and perhaps November to
>finalize final report, that is another $60k,
>presume that $20k of that for the July meeting
>will actually be spent in FY18. Add to that $20k
>bringing a small number of people to Kobe
>present the final report. Total Travel = $155k (FY17:15, FY19:80, FY19: 60)
>
>Professional Services - RT: It is pretty clear
>we are not going to hire anyone to do studies.
>Total Professional Services = $0k
>
>Professional Services - ICANN.org: $46k to date.
>Let's presume another $40k. Lisa does want to
>wind this down, but I prefer to be high rather
>than low here. And we may want to hire a
>technical editor to clean up the final report.
>Total = $86k (FY18: Est 50, FY18: 36)
>
>That comes to $241, so round it up to $260 (FY17: 15, FY18: 130, FY19: 115).
>
>To all (staff and Susan/Cathrin): Where do I
>need to add more cushion for everyone to feel
>comfortable with this projection. At this point
>we are $440k Under overall budget, so we have
>PLENTY for room to ensure that we are not low-balling anything.
>
>My inclination is to add another roughly 30k to
>address another F2F to handle some unpredicted
>situation and set the FY19 projection at $145k with a total spend of $290k
>
>Alan
>
>At 20/05/2018 01:05 PM, Larisa B. Gurnick wrote:
>
>>Hello Alan, Susan and Cathrin,
>>Thank you for taking the time to discuss your
>>concerns about the Public Comment on Short-term
>>Options to Adjust the Timing on Specific Reviews.
>>In response, we have put together the below
>>summary and information, addressing requests ##
>>153, 156 and 157 on the
>><https://community.icann.org/display/WHO/Leadership+Meeting+-+Tracking+Tool>Leadership
>>Meeting Tracking Tool.
>>
>>Questions:
>>Alan wrote in an
>><https://mm.icann.org/pipermail/rds-whois2-rt-leadership_staff/2018-May/000375.html>email
>>on Wed May 16 00:46:36 UTC 2018: “I believe
>>the presentation in the document is not
>>accurate. It says "the Review Team planned to
>>defer some of its work" whereas in fact the ToR
>>says that "the review team may choose to defer
>>some or all of its work in relation to the..."
>>The work "MAY is critical as we have not made
>>any such decision. as reflected in the later
>>statement "Should any work be deferred".
>>Moreover, I do not believe that the financial
>>details presented with the options are accurate
>>(although I never did receive the financial
>>details that were asked for ages ago).â€
>>
>>Additionally, in an
>><https://mm.icann.org/pipermail/rds-whois2-rt-leadership_staff/2018-May/000377.html>email
>>on Thu May 17 02:00:08 UTC 2018: “The budget
>>on the Factsheet shows a total of $690,000.
>>Expenses started in June 2017, which fell in
>>FY17. As ICANN budgets annually, can you
>>please provide the details of exactly how much
>>was budgeted in FY17 and FY18 as well as the
>>total expenses for FY17 and as I previously
>>requested the FY18 expenses up until the end of
>>April (covering the 2nd Brussels F2F), as well
>>as what is in the original draft FY19 budget.
>>If the revised FY19 budget for the RDS-WHOIS2
>>Review is known, please provide that as well.â€
>>
>>ICANN org response regarding Terms of
>>Reference: the public comment documents are
>>being updated to include the exact language
>>from the Terms of Reference. We will let you
>>know when the posting has been completed, current target is 22 May.
>>
>>ICANN org response regarding financial details
>>and the additional questions noted in Alan’s
>><https://mm.icann.org/pipermail/rds-whois2-rt-leadership_staff/2018-May/000377.html>email
>>on Thu May 17 02:00:08 UTC 2018:
>>Option B and C are estimated to result in a savings of $460,000 in FY19.
>>
>>RDS-WHOIS2 Review Envelope was $690,000 to
>>cover the work of the review team from start to
>>finish, regardless of the fiscal year - consisting of:
>> * Travel &
>> Catering
>> $340,000
>> * Professional Services – Review Team
>> component $200,000
>> * Professional Services – Contraactors
>> engaged by ICANN org to support RT work $150,000
>>
>>This envelope was calculated based on past
>>experience and available information at the
>>time. Travel & Catering assumption was based
>>on 21 Review Team members (the maximum number
>>according to the Bylaws). We had briefed you on
>>the RDS-WHOIS2 review envelope in July 2017, at the start of your work.
>>
>>FY17 - As the Review Team was appointed in June
>>2017, at the end of Fiscal Year 2017, there
>>were minimal expenses in that Fiscal Year -
>>$15,000. Additionally, in FY17 the review
>>budget allocation was handled at an aggregate
>>basis, not by review. The expenses of $15,000
>>related to an informal meeting that took place
>>at ICANN59 in Johannesburg. These expenses are
>>reflected on the Travel & Catering Expenses Summary (see attached).
>>
>>FY18 - During the current fiscal year, the
>>Review Team had two face-to-face meetings and
>>incurred expenses of $54,000 as of 30 April
>>2018. Some additional expenses pertaining to
>>the April 2018 meeting are expected to come
>>through in May 2018, estimated at $7,500. The
>>Review Team has not opted to engage any outside
>>experts, therefore the professional services
>>allocation of $200,000 (Review Team component)
>>has not been used. ICANN org has engaged a
>>contractor to support Review Team’s
>>substantive work, at a cost of $46,000.
>>
>>This means that since the start of the review,
>>a total of approximately $115,000 has been
>>spent as of 30 April 2018; with an additional
>>$7,500 yet to be reflected. The expected
>>unspent funds at the end of FY18 would be $568,000.
>>
>>FY19 - In the FY19 budget, to achieve
>>predictability in review expenditures and
>>exercise fiscal responsibility, we planned to
>>implement a new “standard†assumption of 10
>>supported travelers for each review. This
>>assumption aligns closely with the actual
>>number of RDS-WHOIS2 team, which has 10 review
>>team members. Thus, the FY19 Proposed Budget
>>for this review is $460,000 (Travel & Catering
>>$160,000; Professional Services total of
>>$300,000 – RT component and contractor engagged
>>by ICANN org). Based on the run rate during
>>FY18, the current work plan, and especially
>>because of the leadership’s focus on fiscal
>>control, the budgeted amount is expected to
>>meet the needs of the review team. The
>>RDS-WHOIS2 made significant progress while controlling costs.
>>
>>We understand from our Finance colleagues that
>>they will publish the FY19 Operating Plan and
>>Budget Proposed for Adoption by the Board on Monday, 21 May.
>>
>>To summarize, the estimated savings of $460,000
>>used for Options B and C represents the amount
>>of funding for the work of the RDS-WHOIS2
>>Review Team that may not be needed, IF either
>>of those options would be agreed upon by the
>>ICANN community and the Review Team. A chart
>>summarizing this information is posted below.
>>
>>We realize that at this late stage in FY18, the
>>cost saving in FY18 is not relevant to the
>>presented options and will remove references to
>>FY18 savings from the Public Comment
>>posting. This applies to Option C and will be
>>reflected in the updated Public Comment. (Same applies to ATRT3 Option C.)
>>
>>A detailed accounting of the actual Travel &
>>Catering expenses incurred since the start of
>>the Review has been updated to include April
>>data and is attached. It includes expenses by
>>category (airfare/travel, hotel, per diem, and
>>catering) by month, and supports the expense
>>figures noted above. I highlight that in
>>response to the Review Team’s earlier request
>>for more detailed financial information than
>>what was shown on the original Fact Sheet, an
>>“Expenses†Fact Sheet was developed and has
>>been posted on a quarterly basis since
>>September 2017. With the help of our Finance
>>colleagues, we have made several improvements
>>to this detailed information, to align with
>>ICANN’s fiscal years. We hope that you find
>>this information useful. Please note that it
>>is posted on the wiki as part of the quarterly
>>updates of the <https://community.icann.org/display/WHO/Fact+Sheet>Fact Sheet.
>>ICANN response to other items:
>>The public comment documents are being updated
>>to include the actual language provided by the
>>ccNSO in their notice about their decision not
>>to appoint members to the RDS-WHOIS2 Review Team.
>>
>>After you’ve had a chance to review this
>>information, along with the upcoming
>>publication of the FY19 Operating Plan and
>>Budget Proposed for Adoption by the Board,
>>should you have additional questions or
>>concerns, Becky Nash and I can join your
>>leadership call or make other arrangements to discuss with you when convenient.
>>
>>Thank you,
>>Larisa
>>
>>Chart summarizing the financial details discussed above:
>>
>>[]
>>
>>
>>-----Original Message-----
>>From: RDS-WHOIS2-RT-Leadership_Staff
>>[<mailto:rds-whois2-rt-leadership_staff-bounces at icann.org>mailto:rds-whois2-rt-leadership_staff-bounces at icann.org]
>>On Behalf Of MSSI Secretariat
>>Sent: Thursday, May 17, 2018 1:20 PM
>>To: Alan Greenberg
>><<mailto:alan.greenberg at mcgill.ca>alan.greenberg at mcgill.ca>
>>Cc: RDS-WHOIS2-Leadership
>><<mailto:rds-whois2-rt-leadership_staff at icann.org>rds-whois2-rt-leadership_staff at icann.org>
>>Subject: Re: [RDS-WHOIS2-RT-Leadership_Staff] Additional budget question
>>
>>Dear Alan,
>>
>>Thank you very much for your note. I would like
>>to acknowledge receipt of your requests sent to
>>us yesterday and today, and to let you know
>>that we understand the urgency of these matters
>>and are working diligently to try to address them.
>>
>>We’ll keep you posted on the progress we are
>>making towards providing you with responses on your requests.
>>
>>Kind regards,
>>MSSI team
>>
>>
>>
>>On 5/16/18, 9:01 PM,
>>"RDS-WHOIS2-RT-Leadership_Staff on behalf of
>>Alan Greenberg"
>><<mailto:rds-whois2-rt-leadership_staff-bounces at icann.org
>>on behalf of
>>alan.greenberg at mcgill.ca>rds-whois2-rt-leadership_staff-bounces at icann.org
>>on behalf of alan.greenberg at mcgill.ca> wrote:
>>
>> To RDS-WHOIS2-RT MSSI staff,
>>
>> The budget on the Factsheet shows a total of $690,000. Expenses
>> started in June 2017, which fell in FY17.
>>
>> As ICANN budgets annually, can you please provide the details of
>> exactly how much was budgeted in FY17 and FY18 as well as the total
>> expenses for FY17 and as I previously requested the FY18 expenses up
>> until the end of April (covering the 2nd Brussels F2F), as well as
>> what is in the original draft FY19 budget. If the revised FY19 budget
>> for the RDS-WHOIS2 Review is known, please provide that as well.
>>
>> Please log this as a formal request and
>> treat it as extremely high priority.
>>
>> Alan
>>
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>>
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