[RDS-WHOIS2-RT-Leadership_Staff] [Ext] RE: Engagement Opportunity with the Registration Directory Services Review Team

Mon Oct 1 15:29:10 UTC 2018

Sorry to have taken so long to get back.

The RDS-WHOIS2 RT leadership consensus is to keep 
the session where it is. Shortening it is not 
acceptable as it would not allow any time for 
questions or feedback (based on the time we spent 
on the webinars held a few weeks ago). Moving it 
to after the welcome ceremony puts it in direct 
against an RDAP session which would cause a significant conflict.

We will as previously mentioned make sure that 
people do not incorrectly think that this is a GDPR or EPDP session.

Regards, Alan

At 27/09/2018 06:28 PM, Tanzanica S. King wrote:
>Thanks very much, Alan. Iâ€™ll stand by and wait for a decision.
>
>Best,
>Tanzanica
>
>_______________________________________________
>Tanzanica S. King
>Sr. Manager, Meeting Strategy and Design
>ICANN
>
>Office   +1 310 301 5800
>Mobile  +1 310 995 3038
>www.icann.org
>
>From: Alan Greenberg <alan.greenberg at mcgill.ca>
>Date: Friday , 28 September 2018 at 06:35
>To: Tanzanica King <tanzanica.king at icann.org>, 
>Paul Diaz <pdiaz at pir.org>, Jean-Baptiste 
>Deroulez <jean-baptiste.deroulez at icann.org>
>Cc: Negar Farzinnia <negar.farzinnia at icann.org>, 
>GNSO-secs <gnso-secs at icann.org>, 
>"secretariat at rysg.info" <secretariat at rysg.info>, 
>RDS-WHOIS2-Leadership <rds-whois2-rt-leadership_staff at icann.org>
>Subject: Re: [Ext] RE: Engagement Opportunity 
>with the Registration Directory Services Review Team
>
>I'm afraid I cannot make a decision this moment. 
>The potential problem is that this would put the 
>RDS session against and RDAP session which likely has the same audience.
>
>I will get hold of my vice-chairs immediately 
>and if they think we can live with this, we will move there.
>
>Sorry I cannot be more definite.
>
>Alan
>
>
>At 27/09/2018 04:34 PM, Tanzanica S. King wrote:
>
>Hi, Alan.
>
>I know it was hard to find a spot for the RDS 
>session to begin with, but I have this beautiful 
>opening in the main meeting room right after the 
>welcome ceremony that has just opened up.
>
>We could bend the rules a little and run the RDS 
>Engagement session from 1000-1100 or 1130 as 
>needed (just following the coffee break from 
>0930-1000). This would reduce the potential 
>conflict with other sessions starting at 1030 
>and allow you to join the ALAC/NCUC outreach session afterwards.
>
>Let me know what you think.
>
>Best,
>Tanzanica
>
>_______________________________________________
>Tanzanica S. King
>Sr. Manager, Meeting Strategy and Design
>ICANN
>
>Office   +1 310 301 5800
>Mobile  +1 310 995 3038
><https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org_&d=DwMFAw&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=0W8YSESVjWggJ4j27M95-21yOYr3n8cfMpfbwaJ4yUs&m=38LZBx0BxaCKE4pDsiq3AlQTbx0deAhu-cW7INgvr5Q&s=_w9H1LEtpRO8ii3lgnjNPdhN2lKQMloOdXlEz2vPWjY&e=>www.icann.org 
>[icann.org]
>
>From: Paul Diaz <pdiaz at pir.org>
>Date: Thursday , 27 September 2018 at 05:40
>To: Alan Greenberg <alan.greenberg at mcgill.ca>, 
>Jean-Baptiste Deroulez <jean-baptiste.deroulez at icann.org>
>Cc: Negar Farzinnia <negar.farzinnia at icann.org>, 
>GNSO-secs <gnso-secs at icann.org>, Tanzanica King 
><tanzanica.king at icann.org>, 
>"secretariat at rysg.info" <secretariat at rysg.info>, 
>RDS-WHOIS2-Leadership <rds-whois2-rt-leadership_staff at icann.org>
>Subject: RE: FW: [Ext] RE: Engagement 
>Opportunity with the Registration Directory Services Review Team
>
>Thanks for this, Alan
>
>How about this: could the RDS-WHOIS2 session go 
>from 1100-1200 on Thursday? Unless you really 
>need 90 mins, that would allow ICANN63 
>participants to attend the beginning of the 
>Innovations session and decide if theyÃ¢€™re 
>really interested or want to be somewhewhere else. Thoughts?
>
>From: Alan Greenberg <alan.greenberg at mcgill.ca>
>Sent: Wednesday, September 26, 2018 2:11 PM
>To: Jean-Baptiste Deroulez <jean-baptiste.deroulez at icann.org>
>Cc: Negar Farzinnia <negar.farzinnia at icann.org>; 
>GNSO-secs <gnso-secs at icann.org>; Tanzanica S. 
>King <tanzanica.king at icann.org>; Paul Diaz 
><pdiaz at pir.org>; secretariat at rysg.info; 
>RDS-WHOIS2-Leadership <rds-whois2-rt-leadership_staff at icann.org>
>Subject: Re: FW: [Ext] RE: Engagement 
>Opportunity with the Registration Directory Services Review Team
>Importance: High
>
>It might be more effective if I address all of 
>the original recipients of Paul's message - my 
>time to handle e-mail during the EPDP meeting is 
>rather limited. So I am adding Paul, the RySG 
>Secretariat, GNSO-Secs and Tanzanica as well a RDS-WHOIS2 Leadership.
>
>The RDS-WHOIS2-RT Engagement session was 
>initially placed in conflict to the Welcome 
>Ceremony on Monday morning. That was judged to 
>not be acceptable. We were then offered a 
>session later that day, in opposition to an EPDP 
>session. That was problematic at the very least 
>for the two RT members who are also EPDP members 
>(myself and Stephanie Perrin). That EDPD session 
>was later designated as a HIT session, but was problematic before in any case.
>
>There did not seem to be a lot of other 
>opportunities and the Ry session time-slot in 
>question was one that looked viable if not 
>optimal. As far as I recall, the SO/AC/SG... 
>leaders group agreed that no sessions would be 
>officially non-conflicted, but that we would 
>schedule them early enough so that when the rest 
>of the schedule was set, we would know what, if anything, was in conflict.
>
>At this stage in scheduling, moving the session 
>is problematic: others may now be planning their 
>detailed agenda based on the current schedule, 
>and it is far from clear that there are other 
>viable options. I agree that there is a 
>possibility of confusion on the part of ICANN63 
>attendees and propose the following to circumvent this.
>
>Speaking solely on my own behalf, I would 
>suggest that we make sure that the Engagement 
>Session description makes it clear that this is 
>NOT a GDPR or EPDP session, and that at the 
>start of the session we re-iterate this to allow 
>people who are there due to a misunderstanding 
>can go down the hall to another session.
>
>My two Vice-Chairs are seeing this for the first 
>time and can comment if they wish, and I will 
>raise the issue with the entire RT (with 
>representatives from the GNSO/GAC/ALAC/Board) for their thoughts.
>
>Alan
>
>At 26/09/2018 10:42 AM, Jean-Baptiste Deroulez wrote:
>
>Dear Alan,
>
>Please see below the email from Paul Diaz, chair 
>of the gTLD Registries Stakeholder Group, 
>sharing concerns regarding the schedule of the 
>RDS-WHOIS2 engagement session at the same time 
>as the ÃƒÂ¢€¬œInnovations in Top Level 
>DomainsÃƒÂ¢€ ses sesession on 25 Ocotber from 10.30 to 12.00.
>
>Kind regards,
>
>Jean-Baptiste
>
>From: Paul Diaz <<mailto:pdiaz at pir.org>pdiaz at pir.org>
>Date: Wednesday, September 26, 2018 at 4:27 PM
>To: Jean-Baptiste Deroulez 
><<mailto:jean-baptiste.deroulez at icann.org> 
>jean-baptiste.deroulez at icann.org>, 
>"<mailto:gnso-secs at icann.org>gnso-secs at icann.org" 
>  <<mailto:gnso-secs at icann.org>gnso-secs at icann.org>, 
>"Tanzanica S. King" 
><<mailto:tanzanica.king at icann.org>tanzanica.king at icann.org >
>Cc: 
>"<mailto:secretariat at rysg.info>secretariat at rysg.info 
>" <<mailto:secretariat at rysg.info>secretariat at rysg.info >
>Subject: [Ext] RE: Engagement Opportunity with 
>the Registration Directory Services Review Team
>
>Hello,
>
>When I shared this notice with the RySG, there 
>was an uproar about the proposed timing. We have 
>been planning under the assumption that the 
>Master Schedule was effectively 
>ÃƒÂ¢€Â¬œlockedÃƒÂ¢€ and tha that the 
>ÃƒÂ¢€œInnovations in Toin Top Level 
>DomainsÃƒÂƒÂ¢€ session (25 October @ 1030-11200) would be uncconflicted.
>
>On behalf of the RySG, I ask that the RDS-WHOIS2 
>engagement session NOT be scheduled in conflict 
>with the Innovations session on Thursday 
>morning. We believe thereÃƒÂ¢€™s a real risrisk 
>that ICANNANN63 attendees will see 
>ÃƒÂ¢€œWHOISÃƒÂ¢€157; i7; in the title and 
>mistakenly believe that these discussions will 
>be GDPR-related. Also, the Innovations session 
>planners hope that GAC reps and others who have 
>misgivings about new gTLDs will attend their 
>sessions and come to see how the 2012 round was 
>beneficial and future rounds should be, too.
>
>Please advise ASAP. I understand that the final 
>Agenda is supposed to be published on Monday (1 October).
>
>Best, P
>
>Paul A. Diaz
>Chair, gTLD Registries Stakeholder Group (RySG)
>Direct: +1 703.889.5756 | Mobile:+1 703.973.1667 | Skype: pdiazaim
>
>
>
>From: Jean-Baptiste Deroulez 
><<mailto:jean-baptiste.deroulez at icann.org> jean-baptiste.deroulez at icann.org>
>Sent: Monday, September 24, 2018 5:53 PM
>To: Paul Diaz <<mailto:pdiaz at pir.org>pdiaz at pir.org>
>Cc: <mailto:secretariat at rysg.info>secretariat at rysg.info
>Subject: Engagement Opportunity with the 
>Registration Directory Services Review Team
>
>The below email is sent on behalf of Alan 
>Greenberg, chair of the Registration Directory Services Review Team.
>
>Dear Paul,
>
>Registration Directory Services Review Team 
>(RDS-WHOIS2) published its Draft Report for 
>public comment on 4 September. Our draft report 
>and translations of the executive summary 
>(including recommendations) can be found at 
><https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_public-2Dcomments_rds-2Dwhois2-2Dreview-2D2018-2D09-2D04-2Den&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=OIr69aLTd8YJex7RJ2WqYV1WtvnUW8dXiW6VTskEM40&s=R7sVPhGzOn0eKPhxO4tdsEToDd7fdVbpluJHxyZKgVQ&e=>https://www.icann.org/public-comments/rds-whois2-review-2018-09-04-en 
>[icann.org]. The public comment period will close on 4 November 2018.
>
>An engagement session with the RDS-WHOIS2 Review 
>Team is scheduled for ICANN63 on 25 October 2018 
>from 10:30 UTC to 12:00 UTC (tentative), where 
>participants will have the opportunity to 
>provide feedback and ask questions directly to 
>the review team on their draft report and recommendations.
>
>  The review team also held a webinar on  17 
> September 2018, you may listen to the 
> recordings available <https://community.icann.org/x/ZgmNBQ>here.
>
>Community input is key to the success of this 
>process. As such, we welcome opportunities to 
>hold additional engagement sessions. We realize 
>that ICANN63 will be a busy meeting but should 
>you have time in your meeting agenda, we will do 
>our best to have team members attend your 
>session to deliver an update and collect your 
>teamÃƒÂ¢€™s ¢s input. If interested, please send 
>me 
><mailto:alan.greenberg at mcgill.ca>alan.greenberg at mcgill.ca 
>and 
><mailto:rds-whois2-staff at icann.org>rds-whois2-staff at icann.org 
>an email to confirm your availability providing two options.
>
>I look forward to hearing from you and encourage 
>you to follow our work via 
><https://community.icann.org/x/JIfDAw>https://community.icann.org/x/JIfDAw.
>
>Many thanks,
>
>Best regards,
>
>Alan
>
>
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