<html xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
<meta name="Title" content="">
<meta name="Keywords" content="">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:"Trebuchet MS";
panose-1:2 11 6 3 2 2 2 2 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0cm;
margin-bottom:.0001pt;
font-size:12.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Trebuchet MS",sans-serif;
color:windowtext;
font-weight:normal;
font-style:normal;}
span.msoIns
{mso-style-type:export-only;
mso-style-name:"";
text-decoration:underline;
color:teal;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri",sans-serif;}
@page WordSection1
{size:595.0pt 842.0pt;
margin:72.0pt 72.0pt 72.0pt 72.0pt;}
div.WordSection1
{page:WordSection1;}
--></style>
</head>
<body bgcolor="white" lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Trebuchet MS",sans-serif">Dear Alan, Susan, Cathrin,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Trebuchet MS",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Trebuchet MS",sans-serif">Thank you for a productive discussion on the leadership call.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Trebuchet MS",sans-serif">With respect to ICANN 60, we will prepare a doodle poll, as suggested on the call, that includes a set of dates. As Jean-Baptiste explained on the call, meeting room bookings,
travel and catering incur costs that are charged to your budget. Since this was announced as an informal (i.e no remote participation and tech-services) get-together, we would like to suggest holding a Team breakfast at one of the supporting hotels to avoid
costs of a meeting room (approx. 500/hour). Evenings are often busy for community members attending dinner or events. With the objective of releasing the doodle poll during or shortly after the plenary call scheduled for this Thursday, please let us know by
close of business, September 13<sup>th</sup>, if you have any objections to this approach. Per my <a href="http://mm.icann.org/pipermail/rds-whois2-rt/2017-June/000017.html">note</a> sent in June, July 30<sup>th</sup> was the established deadline for scheduling
formal ICANN 60 meetings, including travel and remote participation requests. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Trebuchet MS",sans-serif">To inform your work plan discussions and assist with planning of your formal meetings in the future, we will provide you with costs estimates of a formal session held
at an ICANN meeting vs. a formal session held outside of an ICANN meeting. May I also take this opportunity to announce that November 9<sup>th</sup> is the deadline for ICANN 61 scheduling and December 9<sup>th</sup> is the associated due date for travel requests.
This information will be helpful as you discuss your work plan in Brussels.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Trebuchet MS",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Trebuchet MS",sans-serif">Many thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Trebuchet MS",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Trebuchet MS",sans-serif">Kind regards<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Trebuchet MS",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Trebuchet MS",sans-serif">Alice <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Trebuchet MS",sans-serif"><o:p> </o:p></span></p>
</div>
</body>
</html>