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<p class="MsoNormal"><span style="font-size:11.0pt">Dear Alan, Dear Susan,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Based on the latest version of the terms of reference that Alice shared with you, we would kindly remind you of your action items to review and confirm whether there are any other sections where you would
like to propose changes. We would also appreciate if you, Susan, could indicate whether the reporting section can be considered final as is.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thank you for your input<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Jean-Baptiste</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="color:black">From: </span></b><span style="color:black"><rds-whois2-rt-leadership_staff-bounces@icann.org> on behalf of Alice Jansen <alice.jansen@icann.org><br>
<b>Date: </b>Thursday, October 19, 2017 at 10:45 AM<br>
<b>To: </b>"rds-whois2-rt-leadership_staff@icann.org" <rds-whois2-rt-leadership_staff@icann.org><br>
<b>Subject: </b>[RDS-WHOIS2-RT-Leadership_Staff] Updates to Draft Terms of Reference<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Dear RDS-WHOIS2 Leadership, </span>
<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">As requested, please find attached a clean and revised draft version of the Terms of Reference for your consideration. Edits were made as requested by the Review Team in recent meetings/action items and to
align the ToR with ICANN operating standards for specific reviews (out for public comment – see
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_public-2Dcomments_reviews-2Dstandards-2D2017-2D10-2D17-2Den-29&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=z5ny7msxMBvZrsQOw4mHSgmKDThnE8qb5hbkDWQzan8&s=MZv6dGw4Xmuc7UGIb5kBWiJHZx9xJGg_ekt_g-SP13E&e=">
here[icann.org]</a>). </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">To help you navigate through edits, see below a laundry list of the changes made to the document since the prior version.
</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Page 1 – confirmed leadership</span><o:p></o:p></li><li class="MsoNormal" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Page 2 – removed text on ICANN’s Mission
</span><o:p></o:p></li><li class="MsoNormal" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Pages 3-4-5 – On scope – Added a reference to an appendix where we suggest plugging in the scope; mirrored what we have in the scope table</span><o:p></o:p></li><li class="MsoNormal" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Pages 5-6-7 – On definitions – shortened IDNs definition and added the RDAP definition</span><o:p></o:p></li><li class="MsoNormal" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Pages 7-8 – On timeline – Mirrored what we have in work plan</span><o:p></o:p></li><li class="MsoNormal" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Page 8 – Deliverables – Added preliminary feasibility assessment based on subgroup report template; added items (bullet points 3, 4, 9) in light of draft operating
standards for specific reviews; clarified sub-bullet point list; removed GNSO hints and tips reference. In last paragraph of deliverables, added a reference to the need for documenting how public comments were handled and inserted a reminder of need for level
of consensus to be provided for each recommendation</span><o:p></o:p></li><li class="MsoNormal" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Page 9 – On recommendations section – removed the notion of prioritized recommendations as that is already available in that list; included the language of
the related Bylaws provision </span><o:p></o:p></li><li class="MsoNormal" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Page 11 - On Roles & responsibilities of Review Team Members – Added bullet point 2 in light of Draft Operating Standards; added clarifications to bullet points
3 and 4 </span><o:p></o:p></li><li class="MsoNormal" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Page 11 – On Roles & responsibilities of Review Team Leadership - Added clarifications to bullet points 1 and 12</span><o:p></o:p></li><li class="MsoNormal" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Page 12 – On replacement and removal of members – added a comment on Draft Operating Standards</span><o:p></o:p></li><li class="MsoNormal" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Page 12 – On dependencies section – augmented GDPR related reference for additional clarity</span><o:p></o:p></li><li class="MsoNormal" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Pages 12-13-14 – On decision making - aligned with current Bylaws and draft operating standards, replacing language which had become outdated as a result of
updates to operating standards</span><o:p></o:p></li><li class="MsoNormal" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Page 15 – On accountability and transparency section – removed “off the record” to add reference the confidential disclosure framework; added decisions reached/action
items to list of wiki components </span><o:p></o:p></li><li class="MsoNormal" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Pages 17-18 – On independent experts – added a provision that if designated RT members want to participate in the selection process, they will need to sign
designated NDA, per process for engaging contractors; added section on considering advice from independent experts per draft operating standards
</span><o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">I believe you are planning to read through this in detail. In the meantime, please let me know if you have any questions or concerns.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thanks</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Kind regards</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Alice </span><o:p></o:p></p>
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