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I do believe that having you and Becky on a future Leadership call
(perhaps next week but will confirm) would be useful.<br><br>
Some of this is still clear as mud. Was there an explicit amount in the
FY18 budget for this review. If so, it would be nice to know just how
much we came in UNDER budget.<br><br>
For FY9, several comments:<br><br>
- at the current run rate of about $60k for two F2F meetings, the FY19
budget seems to allow for 5 F2F meetings, that is not likely to
happen.<br><br>
- although we have not discussed engaging a consultant recently, we were
told that the "drop-dead date was something like last January. Even
if that is not the case, I think the RT needs to discuss whether we are
likely to engage a consultant. If not, there is no need to allow the
$200k in the FY19 budget.<br><br>
Clearly in my mind, if ICANN is serious about RTs taking control of their
budgets, ad this RT certainly has tried to do, wouldn't it make sense to
involve us in the budget planning for future years? To be clear, if you
expect us to act as responsible adults, treat us that way.<br><br>
Alan<br><br>
<br>
At 20/05/2018 01:05 PM, Larisa B. Gurnick wrote:<br><br>
<blockquote type=cite class=cite cite=""><font face="Calibri" size=2>
Hello Alan, Susan and Cathrin,<br>
Thank you for taking the time to discuss your concerns about the Public
Comment on <i>Short-term Options to Adjust the Timing on Specific
Reviews</i>. <br>
In response, we have put together the below summary and information,
addressing requests ## 153, 156 and 157 on the
</font>
<a href="https://community.icann.org/display/WHO/Leadership+Meeting+-+Tracking+Tool">
<font face="Calibri" size=2 color="#0563C1"><u>Leadership Meeting
Tracking Tool.</a><br>
</u></font><font face="Calibri" size=2> <br>
<u>Questions:<br>
</u>Alan wrote in an
</font>
<a href="https://mm.icann.org/pipermail/rds-whois2-rt-leadership_staff/2018-May/000375.html">
<font face="Calibri" size=2 color="#0563C1"><u>email</a></u></font>
<font face="Calibri" size=2> on Wed May 16 00:46:36 UTC 2018: “I
believe the presentation in the document is not accurate. It says
"the Review Team planned to defer some of its work" whereas in
fact the ToR says that "the review team may choose to defer some or
all of its work in relation to the..." The work "MAY is
critical as we have not made any such decision. as reflected in the later
statement "Should any work be deferred". Moreover, I do not
believe that the financial details presented with the options are
accurate (although I never did receive the financial details that were
asked for ages ago).”<br>
<br>
Additionally, in an
</font>
<a href="https://mm.icann.org/pipermail/rds-whois2-rt-leadership_staff/2018-May/000377.html">
<font face="Calibri" size=2 color="#0563C1"><u>email</a></u></font>
<font face="Calibri" size=2> on Thu May 17 02:00:08 UTC 2018:
“The budget on the Factsheet shows a total of $690,000. Expenses
started in June 2017, which fell in FY17. As ICANN budgets
annually, can you please provide the details of exactly how much was
budgeted in FY17 and FY18 as well as the total expenses for FY17 and as I
previously requested the FY18 expenses up until the end of April
(covering the 2nd Brussels F2F), as well as what is in the original draft
FY19 budget. If the revised FY19 budget for the RDS-WHOIS2 Review is
known, please provide that as well.”<br>
<br>
<u>ICANN org response regarding Terms of Reference:</u> the public
comment documents are being updated to include the exact language from
the Terms of Reference. We will let you know when the posting has been
completed, current target is 22 May.<br>
<br>
<u>ICANN org response regarding financial details</u> and the additional
questions noted in Alan’s
</font>
<a href="https://mm.icann.org/pipermail/rds-whois2-rt-leadership_staff/2018-May/000377.html">
<font face="Calibri" size=2 color="#0563C1"><u>email</a></u></font>
<font face="Calibri" size=2> on Thu May 17 02:00:08 UTC 2018:<br>
Option B and C are estimated to result in a savings of $460,000 in
FY19.<br>
<br>
<b>RDS-WHOIS2 Review Envelope</b> was $690,000 to cover the work of the
review team from start to finish, regardless of the fiscal year -
consisting of:
<ul>
<li>Travel &
Catering
$340,000
<li>Professional Services Review Team
component
$200,000
<li>Professional Services Contraactors engaged by ICANN org to support
RT
work
$150,000
</ul> <br>
This envelope was calculated based on past experience and available
information at the time. Travel & Catering assumption was based
on 21 Review Team members (the maximum number according to the Bylaws).
We had briefed you on the RDS-WHOIS2 review envelope in July 2017, at the
start of your work.<br>
<br>
<b>FY17</b> - As the Review Team was appointed in June 2017, at the end
of Fiscal Year 2017, there were minimal expenses in that Fiscal Year -
$15,000. Additionally, in FY17 the review budget allocation was
handled at an aggregate basis, not by review. The expenses of
$15,000 related to an informal meeting that took place at ICANN59 in
Johannesburg. These expenses are reflected on the Travel &
Catering Expenses Summary (see attached).<br>
<br>
<b>FY18</b> - During the current fiscal year, the Review Team had two
face-to-face meetings and incurred expenses of $54,000 as of 30 April
2018. Some additional expenses pertaining to the April 2018 meeting
are expected to come through in May 2018, estimated at $7,500. The
Review Team has not opted to engage any outside experts, therefore the
professional services allocation of $200,000 (Review Team component) has
not been used. ICANN org has engaged a contractor to support Review
Team’s substantive work, at a cost of $46,000. <br>
<br>
This means that since the start of the review, a total of approximately
$115,000 has been spent as of 30 April 2018; with an additional
$7,500 yet to be reflected. The expected unspent funds at the end
of FY18 would be $568,000. <br>
<br>
<b>FY19</b> - In the FY19 budget, to achieve predictability in review
expenditures and exercise fiscal responsibility, we planned to implement
a new “standard” assumption of 10 supported travelers for each
review. This assumption aligns closely with the actual number of
RDS-WHOIS2 team, which has 10 review team members. Thus, the FY19
Proposed Budget for this review is $460,000 (Travel & Catering
$160,000; Professional Services total of $300,000 RT component and
contractor engagged by ICANN org). Based on the run rate during
FY18, the current work plan, and especially because of the leadership’s
focus on fiscal control, the budgeted amount is expected to meet the
needs of the review team. The RDS-WHOIS2 made significant progress
while controlling costs.<br>
<br>
We understand from our Finance colleagues that they will publish the
<i>FY19 Operating Plan and Budget Proposed for Adoption by the Board</i>
on Monday, 21 May. <br>
<br>
<b>To summarize</b>, the estimated savings of $460,000 used for Options B
and C represents the amount of funding for the work of the RDS-WHOIS2
Review Team that may not be needed, <u>IF</u> either of those options
would be agreed upon by the ICANN community and the Review Team. A
chart summarizing this information is posted below.<br>
<br>
We realize that at this late stage in FY18, the cost saving in FY18 is
not relevant to the presented options and will remove references to FY18
savings from the Public Comment posting. This applies to Option C
and will be reflected in the updated Public Comment. (Same applies
to ATRT3 Option C.)<br>
<br>
A detailed accounting of the actual Travel & Catering expenses
incurred since the start of the Review has been updated to include April
data and is attached. It includes expenses by category
(airfare/travel, hotel, per diem, and catering) by month, and
supports the expense figures noted above. I highlight that in
response to the Review Team’s earlier request for more detailed
financial information than what was shown on the original Fact Sheet, an
“Expenses” Fact Sheet was developed and has been posted on a
quarterly basis since September 2017. With the help of our Finance
colleagues, we have made several improvements to this detailed
information, to align with ICANN’s fiscal years. We hope that you
find this information useful. Please note that it is
posted on the wiki as part of the quarterly updates of the
</font><a href="https://community.icann.org/display/WHO/Fact+Sheet">
<font face="Calibri" size=2 color="#0563C1"><u>Fact
Sheet</a></u></font><font face="Calibri" size=2>.<br>
<u>ICANN response to other items:<br>
</u>The public comment documents are being updated to include the actual
language provided by the ccNSO in their notice about their decision not
to appoint members to the RDS-WHOIS2 Review Team.<br>
<br>
After you’ve had a chance to review this information, along with the
upcoming publication of the <i>FY19 Operating Plan and Budget Proposed
for Adoption by the Board, </i>should you have additional questions or
concerns, Becky Nash and I can join your leadership call or make other
arrangements to discuss with you when convenient.<br>
<br>
Thank you, <br>
Larisa<br>
<br>
<u>Chart summarizing the financial details discussed above:<br>
</u> <br>
<img src="cid:.0" width=942 height=435 alt="[]"> <br>
<br>
-----Original Message-----<br>
From: RDS-WHOIS2-RT-Leadership_Staff
[</font><a href="mailto:rds-whois2-rt-leadership_staff-bounces@icann.org">
<font face="Calibri" size=2 color="#0563C1"><u>
mailto:rds-whois2-rt-leadership_staff-bounces@icann.org</a></u></font>
<font face="Calibri" size=2>] On Behalf Of MSSI Secretariat<br>
Sent: Thursday, May 17, 2018 1:20 PM<br>
To: Alan Greenberg
<</font><a href="mailto:alan.greenberg@mcgill.ca">
<font face="Calibri" size=2 color="#0563C1"><u>
alan.greenberg@mcgill.ca</a></u></font><font face="Calibri" size=2>
><br>
Cc: RDS-WHOIS2-Leadership
<</font><a href="mailto:rds-whois2-rt-leadership_staff@icann.org">
<font face="Calibri" size=2 color="#0563C1"><u>
rds-whois2-rt-leadership_staff@icann.org</a></u></font>
<font face="Calibri" size=2>><br>
Subject: Re: [RDS-WHOIS2-RT-Leadership_Staff] Additional budget
question<br>
<br>
Dear Alan,<br>
<br>
Thank you very much for your note. I would like to acknowledge receipt of
your requests sent to us yesterday and today, and to let you know that we
understand the urgency of these matters and are working diligently to try
to address them. <br>
<br>
We’ll keep you posted on the progress we are making towards providing
you with responses on your requests.<br>
<br>
Kind regards,<br>
MSSI team<br>
<br>
<br>
<br>
On 5/16/18, 9:01 PM, "RDS-WHOIS2-RT-Leadership_Staff on behalf of
Alan Greenberg"
<<a href="mailto:rds-whois2-rt-leadership_staff-bounces@icann.org on behalf of alan.greenberg@mcgill.ca">
rds-whois2-rt-leadership_staff-bounces@icann.org on behalf of
alan.greenberg@mcgill.ca</a>> wrote:<br>
<br>
To RDS-WHOIS2-RT MSSI staff,<br>
<br>
The budget on the Factsheet shows a total of $690,000.
Expenses <br>
started in June 2017, which fell in FY17.<br>
<br>
As ICANN budgets annually, can you please provide the
details of <br>
exactly how much was budgeted in FY17 and FY18 as well
as the total <br>
expenses for FY17 and as I previously requested the
FY18 expenses up <br>
until the end of April (covering the 2nd Brussels
F2F), as well as <br>
what is in the original draft FY19 budget. If the
revised FY19 budget <br>
for the RDS-WHOIS2 Review is known, please provide
that as well.<br>
<br>
Please log this as a formal request and treat it as
extremely high priority.<br>
<br>
Alan<br>
<br>
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