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Thank you. <br><br>
The item is on the agenda of our plenary meeting on Monday, 04 June, so
if an earlier reply is possible, it would be much appreciated.<br><br>
Alan<br><br>
At 31/05/2018 02:25 PM, MSSI Secretariat wrote:<br>
<blockquote type=cite class=cite cite="">Dear Alan,<br>
<br>
Thank you very much for your note. I would like to acknowledge receipt of
your email, and to let you know that Larisa Gurnick will provide a
response on behalf of ICANN org by 23:59 UTC on 04 June 2018. <br>
<br>
Kind regards,<br>
MSSI team<br>
<br>
<br>
<b>From: </b>RDS-WHOIS2-RT-Leadership_Staff
<rds-whois2-rt-leadership_staff-bounces@icann.org> on behalf of
Alan Greenberg <alan.greenberg@mcgill.ca><br>
<b>Date: </b>Thursday, May 31, 2018 at 1:05 PM<br>
<b>To: </b>"Larisa B. Gurnick"
<larisa.gurnick@icann.org>, RDS-WHOIS2-Leadership
<rds-whois2-rt-leadership_staff@icann.org><br>
<b>Cc: </b>Chris Disspain <chris@disspain.uk>, Becky Nash
<becky.nash@icann.org><br>
<b>Subject: </b>Re: [RDS-WHOIS2-RT-Leadership_Staff] RDS-WHOIS2 FY19 and
Total RT Projections<br>
<br>
Anyone????<br><br>
At 30/05/2018 11:20 PM, Alan Greenberg wrote:<br><br>
<dl>
<dd>Here is what I see as our budget projection.<br><br>
<dd>Travel/Catering: We spent about $15k for Abu Dhabi (where we thought
there would be a meeting and so we brought people in) and $60k for the
two F2F meetings we help to date. If we add to the two more, July, and
perhaps November to finalize final report, that is another $60k, presume
that $20k of that for the July meeting will actually be spent in FY18.
Add to that $20k bringing a small number of people to Kobe present the
final report. Total Travel = $155k (FY17:15, FY19:80, FY19:
60)<br><br>
<dd>Professional Services - RT: It is pretty clear we are not going to
hire anyone to do studies. Total Professional Services = $0k<br><br>
<dd>Professional Services - ICANN.org: $46k to date. Let's presume
another $40k. Lisa does want to wind this down, but I prefer to be high
rather than low here. And we may want to hire a technical editor to clean
up the final report. Total = $86k (FY18: Est 50, FY18: 36)<br><br>
<dd>That comes to $241, so round it up to $260 (FY17: 15, FY18: 130,
FY19: 115).<br><br>
<dd>To all (staff and Susan/Cathrin): Where do I need to add more cushion
for everyone to feel comfortable with this projection. At this point we
are $440k Under overall budget, so we have PLENTY for room to ensure that
we are not low-balling anything.<br><br>
<dd>My inclination is to add another roughly 30k to address another F2F
to handle some unpredicted situation and set the FY19 projection at $145k
with a total spend of $290k<br><br>
<dd>Alan<br><br>
<dd>At 20/05/2018 01:05 PM, Larisa B. Gurnick wrote:<br><br>
<br>
<dl>
<dd>Hello Alan, Susan and Cathrin,<br>
<dd>Thank you for taking the time to discuss your concerns about the
Public Comment on Short-term Options to Adjust the Timing on Specific
Reviews</i>. <br>
<dd>In response, we have put together the below summary and information,
addressing requests ## 153, 156 and 157 on the
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_WHO_Leadership-2BMeeting-2B-2D-2BTracking-2BTool&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=kbiQDH54980u4nTPfwdloDLY6-6F24x0ArAvhdeDvvc&m=cUBtigbxruXInpbg416EA6i3wg_oQTMue_Hg6IaFUPM&s=AOh1AfKiT-rnabsfgIMH-oLYa5ywL3xwHoYFxFq221o&e=">
Leadership Meeting Tracking Tool. [community.icann.org]</a><br>
</u>
<dd> <br>
<dd>Questions:<br>
</u>
<dd>Alan wrote in an
<a href="https://mm.icann.org/pipermail/rds-whois2-rt-leadership_staff/2018-May/000375.html">
email</a> on Wed May 16 00:46:36 UTC 2018: â€ÂI believe
the presentation in the document is not accurate. It says "the
Review Team planned to defer some of its work" whereas in fact the
ToR says that "the review team may choose to defer some or all of
its work in relation to the..." The work "MAY is critical as we
have not made any such decision. as reflected in the later statement
"Should any work be deferred". Moreover, I do not believe that
the financial details presented with the options are accurate (although I
never did receive the financial details that were asked for ages
ago).âÂÂ<br>
<dd> <br>
<dd>Additionally, in an
<a href="https://mm.icann.org/pipermail/rds-whois2-rt-leadership_staff/2018-May/000377.html">
email</a> on Thu May 17 02:00:08 UTC 2018: âÂÂThe budget on
the e Factsheet shows a total of $690,000. Expenses started in June 2017,
which fell in FY17. As ICANN budgets annually, can you please
provide the details of exactly how much was budgeted in FY17 and FY18 as
well as the total expenses for FY17 and as I previously requested the
FY18 expenses up until the end of April (covering the 2nd Brussels F2F),
as well as what is in the original draft FY19 budget. If the revised FY19
budget for the RDS-WHOIS2 Review is known, please provide that as
well.â <br>
<dd> <br>
<dd>ICANN org response regarding Terms of Reference:</u> the public
comment documents are being updated to include the exact language from
the Terms of Reference. We will let you know when the posting has been
completed, current target is 22 May.<br>
<dd> <br>
<dd>ICANN org response regarding financial details</u> and the additional
questions noted in AlanâÂÂs
<a href="https://mm.icann.org/pipermail/rds-whois2-rt-leadership_staff/2018-May/000377.html">
email</a> on Thu May 17 02:00:08 UTC 2018:<br>
<dd>Option B and C are estimated to result in a savings of $460,000 in
FY19.<br>
<dd> <br>
<dd>RDS-WHOIS2 Review Envelope</b> was $690,000 to cover the work of the
review team from start to finish, regardless of the fiscal year -
consisting of:
<dd>Travel &
Catering
$340,000
<dd>Professional Services  Review Team
component
$200,000
<dd>Professional Services  Contraactors engaged by ICANN org to
support RT
work
$150,000
<dd> <br>
<dd>This envelope was calculated based on past experience and available
information at the time. Travel & Catering assumption was based
on 21 Review Team members (the maximum number according to the Bylaws).
We had briefed you on the RDS-WHOIS2 review envelope in July 2017, at the
start of your work.<br>
<dd> <br>
<dd>FY17</b> - As the Review Team was appointed in June 2017, at the end
of Fiscal Year 2017, there were minimal expenses in that Fiscal Year -
$15,000. Additionally, in FY17 the review budget allocation was
handled at an aggregate basis, not by review. The expenses of
$15,000 related to an informal meeting that took place at ICANN59 in
Johannesburg. These expenses are reflected on the Travel &
Catering Expenses Summary (see attached).<br>
<dd> <br>
<dd>FY18</b> - During the current fiscal year, the Review Team had two
face-to-face meetings and incurred expenses of $54,000 as of 30 April
2018. Some additional expenses pertaining to the April 2018 meeting
are expected to come through in May 2018, estimated at $7,500. The
Review Team has not opted to engage any outside experts, therefore the
professional services allocation of $200,000 (Review Team component) has
not been used. ICANN org has engaged a contractor to support Review
TeamâÂÂs substantive work, at a cost of of
$46,000. <br>
<dd> <br>
<dd>This means that since the start of the review, a total of
approximately $115,000 has been spent as of 30 April 2018; with an
additional $7,500 yet to be reflected. The expected unspent funds
at the end of FY18 would be $568,000. <br>
<dd> <br>
<dd>FY19</b> - In the FY19 budget, to achieve predictability in review
expenditures and exercise fiscal responsibility, we planned to implement
a new âÂÂstandardâ assumptimption of 10 supported
travelers for each review. This assumption aligns closely with the
actual number of RDS-WHOIS2 team, which has 10 review team members.
Thus, the FY19 Proposed Budget for this review is $460,000 (Travel &
Catering $160,000; Professional Services total of $300,000 Â RT
component and contractor engaggedd by ICANN org). Based on the run
rate during FY18, the current work plan, and especially because of the
leadershipâÂÂs focus on fiscal control, the budgudgeted amount is
expected to meet the needs of the review team. The RDS-WHOIS2 made
significant progress while controlling costs.<br>
<dd> <br>
<dd>We understand from our Finance colleagues that they will publish the
FY19 Operating Plan and Budget Proposed for Adoption by the Board</i> on
Monday, 21 May. <br>
<dd> <br>
<dd>To summarize</b>, the estimated savings of $460,000 used for Options
B and C represents the amount of funding for the work of the RDS-WHOIS2
Review Team that may not be needed, IF</u> either of those options would
be agreed upon by the ICANN community and the Review Team. A chart
summarizing this information is posted below.<br>
<dd> <br>
<dd>We realize that at this late stage in FY18, the cost saving in FY18
is not relevant to the presented options and will remove references to
FY18 savings from the Public Comment posting. This applies to
Option C and will be reflected in the updated Public Comment. (Same
applies to ATRT3 Option C.)<br>
<dd> <br>
<dd>A detailed accounting of the actual Travel & Catering expenses
incurred since the start of the Review has been updated to include April
data and is attached. It includes expenses by category
(airfare/travel, hotel, per diem, and catering) by month, and
supports the expense figures noted above. I highlight that in
response to the Review TeamâÂÂs earlier request forfor more
detailed financial information than what was shown on the original Fact
Sheet, an âÂÂExpensesââ Fact Sheet was developed and has
been postedd on a quarterly basis since September 2017. With the
help of our Finance colleagues, we have made several improvements to this
detailed information, to align with ICANNâÂÂs fiscal years.
We hope that youyou find this information useful. Please note
that it is posted on the wiki as part of the quarterly updates of
the
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_WHO_Fact-2BSheet&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=kbiQDH54980u4nTPfwdloDLY6-6F24x0ArAvhdeDvvc&m=cUBtigbxruXInpbg416EA6i3wg_oQTMue_Hg6IaFUPM&s=KIBGr5bWO8T_vkfZ5T2Z3Y7BKfYLl7vpecEOu4-0e3Q&e=">
Fact Sheet [community.icann.org]</a>.<br>
<dd>ICANN response to other items:<br>
</u>
<dd>The public comment documents are being updated to include the actual
language provided by the ccNSO in their notice about their decision not
to appoint members to the RDS-WHOIS2 Review Team.<br>
<dd> <br>
<dd>After youâÂÂve had a chance to review this informationion,
along with the upcoming publication of the FY19 Operating Plan and Budget
Proposed for Adoption by the Board, </i>should you have additional
questions or concerns, Becky Nash and I can join your leadership call or
make other arrangements to discuss with you when convenient.<br>
<dd> <br>
<dd>Thank you, <br>
<dd>Larisa<br>
<dd> <br>
<dd>Chart summarizing the financial details discussed above:<br>
</u>
<dd> <br>
<dd><img src="cid:.0" width=942 height=435 alt="]"> <br>
<dd> <br>
<dd>-----Original Message-----<br>
<dd>From: RDS-WHOIS2-RT-Leadership_Staff
[<a href="mailto:rds-whois2-rt-leadership_staff-bounces@icann.org" eudora="autourl">
</a><a href="mailto:rds-whois2-rt-leadership_staff-bounces@icann.org" eudora="autourl">mailto:rds-whois2-rt-leadership_staff-bounces@icann.org</a>
] On Behalf Of MSSI Secretariat<br>
<dd>Sent: Thursday, May 17, 2018 1:20 PM<br>
<dd>To: Alan Greenberg <<a href="mailto:alan.greenberg@mcgill.ca">
alan.greenberg@mcgill.ca</a> ><br>
<dd>Cc: RDS-WHOIS2-Leadership
<<a href="mailto:rds-whois2-rt-leadership_staff@icann.org">
rds-whois2-rt-leadership_staff@icann.org</a> ><br>
<dd>Subject: Re: [RDS-WHOIS2-RT-Leadership_Staff] Additional budget
question<br>
<dd> <br>
<dd>Dear Alan,<br>
<dd> <br>
<dd>Thank you very much for your note. I would like to acknowledge
receipt of your requests sent to us yesterday and today, and to let you
know that we understand the urgency of these matters and are working
diligently to try to address them. <br>
<dd> <br>
<dd>Weâ€Âll keep you posted on the progress we are making
ttowards providing you with responses on your requests.<br>
<dd> <br>
<dd>Kind regards,<br>
<dd>MSSI team<br>
<dd> <br>
<dd> <br>
<dd> <br>
<dd>On 5/16/18, 9:01 PM, "RDS-WHOIS2-RT-Leadership_Staff on behalf
of Alan Greenberg"
<<a href="mailto:rds-whois2-rt-leadership_staff-bounces@icann.org%20on%20behalf%20of%20alan.greenberg@mcgill.ca">
rds-whois2-rt-leadership_staff-bounces@icann.org on behalf of
alan.greenberg@mcgill.ca</a>> wrote:<br>
<dd> <br>
<dd> To RDS-WHOIS2-RT MSSI staff,<br>
<dd> <br>
<dd> The budget on the Factsheet shows a total of
$690,000. Expenses <br>
<dd> started in June 2017, which fell in FY17.<br>
<dd> <br>
<dd> As ICANN budgets annually, can you please provide
the details of <br>
<dd> exactly how much was budgeted in FY17 and FY18 as
well as the total <br>
<dd> expenses for FY17 and as I previously requested
the FY18 expenses up <br>
<dd> until the end of April (covering the 2nd Brussels
F2F), as well as <br>
<dd> what is in the original draft FY19 budget. If the
revised FY19 budget <br>
<dd> for the RDS-WHOIS2 Review is known, please provide
that as well.<br>
<dd> <br>
<dd> Please log this as a formal request and treat it
as extremely high priority.<br>
<dd> <br>
<dd> Alan<br>
<dd> <br>
<dd>
_______________________________________________<br>
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<dd> <br>
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