[RDS-WHOIS2-RT] GUIDANCE NEEDED - Planning

[Alan Greenberg]

Hi Alice,

I think a September meeting would be fine. 
Exactly how much work we will do before that is 
less clear, for the same reason holding an 
earlier meeting would be problematic. Certainly, 
we can start talking about scope, and leadership. 
And as I said in my previous message, I think the 
decisions should be in that order.

I would definitely plan at least a 1-day and 
perhaps 2-day meeting prior to ICANN60. And I 
would schedule a consultation session or 
sessions. I think we will need to discuss whether 
we do a single session with the entire community, 
or meetings with each AC/SO, or both.

I again suggest that prior to our doing almost 
anything, I would like to have a written briefing 
from staff on the recommendations of the first 
WHIS-RT, their implementation methodology and 
current status, and any other comments that staff 
has. I am attaching a comparable document given 
to ATRT2. I am NOT suggesting that the new 
document be patterned after this one, as it had a 
number of critical flaws, but am including it 
solely to demonstrate that such a thing is 
possible. This one was created at the request of 
ATRT2 to fill a gap in its understanding of the 
WHOIS RT Recommendations. I also note that ATRT2 
made a very specific recommendation that such 
reports be prepared for future review teams and 
this recommendation was accepted by the Board. Specifically:

11.4. Complete implementation reports
The Board should prepare a complete 
implementation report to be ready by review 
kick-off. This report should be submitted for 
public consultation, and relevant benchmarks and 
metrics must be incorporated in the report.

Regards, Alan

At 22/06/2017 06:12 AM, Alice Jansen wrote:

>Dear Review Team Members,
>
>Your first Face-to-Face Meeting
>
>In light of your decision to not hold your first 
>face-to-face meeting during ICANN 59 and to meet 
>informally instead, we wish to seek your 
>guidance on when you envision holding your first 
>in-person session so we may plan accordingly.
>
>As many tend to take time off in July-August, we 
>would suggest holding your first face-to-face 
>session in early September 2017 and scheduling 
>calls throughout July-August to advance work, as appropriate.
>
>Please advise whether the September timeframe is 
>acceptable and if you have any dates to suggest 
>for the meeting and/or conflicts we should be 
>mindful of. This is a suggestion for your 
>consideration – should you wish to schedule a 
>meeting earlier, or have other suggestions, please share using this list.
>
>In addition, we would also welcome any 
>suggestions you may have on meeting location 
>(subject to budget, availability etc.) so we may 
>relay them to the meetings team to inform their 
>venue search. For instance, we have a meeting 
>room in Brussels, at the ICANN office, which 
>could potentially be used for this meeting.
>
>ICANN 60
>
>For planning purposes –“ kindly note that as 
>indicated in the slides presented on your call 
>#1, we have been given the following deadlines 
>to request a one-day session at ICANN 60 (Abu Dhabi – 28 Oct-3 Nov 2017):
>
>    * 30 June – deadline for any sessiions to be 
> held prior to the ICANN 60 program;
>    * 30 July - deadline for any sessions to be 
> held during the ICANN 60 program
>
>We would be grateful if the Review Team could 
>let us know by the 30 June due date if you wish 
>to hold a meeting prior to ICANN 60 and if there 
>is interest in holding a public consultation during ICANN 60.
>
>We look forward to reading your input.
>
>Thanks,
>
>Best regards
>
>Alice
>
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