<div dir="ltr"><div>We can, of course, take this up as a priority under TTF. <br></div><div><br></div><div>However, it still may not address the issue, as *any* vendor who is giving us the service has the potential to snoop into the data. The only way would be to have ICANN's own in-house tool for collaborative working (some of the open source tools can be hosted on ICANN servers, so no software development may be required). The choice of such a tool would take time, and may not be a solution for the immediate term.<br></div><div><br></div><div><br></div><div><br></div><div><br></div><div><br></div><div><br></div><div><br></div><div>satish<br><div><br></div></div></div><br><div class="gmail_quote"><div dir="ltr">On Wed, Dec 19, 2018 at 10:28 PM Judith Hellerstein <<a href="mailto:judith@jhellerstein.com">judith@jhellerstein.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
  
    
  
  <div bgcolor="#FFFFFF">
    <p>HI All,</p>
    <p>Let's add the topic of google forms or alternatives and the
      testing of these to this years work of the TTF.  We could possibly
      do a table comparing all alternatives as one of projects for this
      year</p>
    <p>Best,</p>
    <p>Judith<br>
    </p>
    <pre class="gmail-m_-3232232123285046998moz-signature" cols="80">_________________________________________________________________________
Judith Hellerstein, Founder & CEO
Hellerstein & Associates
3001 Veazey Terrace NW, Washington DC 20008
Phone: (202) 362-5139  Skype ID: judithhellerstein
Mobile/Whats app: +1202-333-6517
E-mail: <a class="gmail-m_-3232232123285046998moz-txt-link-abbreviated" href="mailto:Judith@jhellerstein.com" target="_blank">Judith@jhellerstein.com</a>   Website: <a class="gmail-m_-3232232123285046998moz-txt-link-abbreviated" href="http://www.jhellerstein.com" target="_blank">www.jhellerstein.com</a>
Linked In: <a class="gmail-m_-3232232123285046998moz-txt-link-abbreviated" href="http://www.linkedin.com/in/jhellerstein/" target="_blank">www.linkedin.com/in/jhellerstein/</a>
Opening Telecom & Technology Opportunities Worldwide

</pre>
    <div class="gmail-m_-3232232123285046998moz-cite-prefix">On 12/19/2018 11:54 AM, Justine Chew
      wrote:<br>
    </div>
    <blockquote type="cite">
      
      <div dir="ltr">
        <div dir="ltr">
          <div class="gmail_default" style="font-size:small">I've come
            across TellForm before but have yet to test it out
            extensively so cannot say if it's a viable alternative to
            Google Forms. <br>
            <br>
            But I agree it's a consideration for another day though
            non-universal access to Google products is a legitimate
            concern IMO. In any case, for our purposes, Hadia and Alan
            are going with the available alternative of submission via
            Word document. So we're good.</div>
          <div>
            <div dir="ltr" class="gmail-m_-3232232123285046998gmail_signature">
              <div dir="ltr">
                <div><br>
                  Justine <br>
                  -----</div>
              </div>
            </div>
          </div>
          <br>
        </div>
        <br>
        <div class="gmail_quote">
          <div dir="ltr">On Thu, 20 Dec 2018 at 00:20, Greg Shatan <<a href="mailto:greg@isoc-ny.org" target="_blank">greg@isoc-ny.org</a>>
            wrote:<br>
          </div>
          <blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
            <div>
              <div dir="auto">On this point:</div>
            </div>
            <div dir="auto"><br>
            </div>
            <div dir="auto"><span style="color:rgb(192,0,0);font-size:14.6667px;word-spacing:1px;background-color:rgb(255,255,255)">EPDP
                Leadership chose to utilize Google Forms because Google
                automatically sorts and organizes answers to questions,
                which will expedite the process of compiling comments
                received.</span><br>
            </div>
            <div dir="auto"><br>
            </div>
            <div>
              <div dir="auto">To put this in more concrete terms, Google
                Forms automatically flows the answers through to a
                spreadsheet, where each submitter gets their own row,
                and each question gets its own column.  Voila, each each
                cell contains a single party’s answer to a single
                question.  This saves untold hours of cutting and
                pasting.  The spreadsheet also tabulates the answers to
                multiple choice questions.</div>
              <div dir="auto"><br>
              </div>
              <div dir="auto">Think of the spreadsheet as the “admin
                view” of the Google Form.  That is really where the
                magic happens.</div>
              <div dir="auto"><br>
              </div>
              <div dir="auto">There may be ways to move answers in bulk
                from Word docs, spreadsheets or possibly even fillable
                PDFs.  At a minimum this requires some care and
                precision in setting up the individual input document,
                so that a bulk transfer of data can be made to the
                master spreadsheet. Meanwhile Google Form just runs.</div>
              <div dir="auto"><br>
              </div>
              <div dir="auto">I would love to find viable FOSS
                equivalents to Google Docs and Google Forms, but so far
                I haven’t. If one exists at all, and is workable, only
                then do we look at whether its privacy, confidentiality,
                data protection, etc., elements are superior to Google
                (one assumes they would be, but that’s up to the
                developer community).  It would be a nice project for
                somebody.  Maybe that auction money could support
                developing a platform for ICANN that does this stuff.</div>
              <div dir="auto"><br>
              </div>
              <div dir="auto">Greg</div>
              <br>
              <div class="gmail_quote">
                <div dir="ltr">On Wed, Dec 19, 2018 at 10:12 AM Evin
                  Erdogdu <<a href="mailto:evin.erdogdu@icann.org" target="_blank">evin.erdogdu@icann.org</a>>
                  wrote:<br>
                </div>
                <blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
                  <div bgcolor="white" lang="EN-US">
                    <div class="gmail-m_-3232232123285046998gmail-m_6087732438038192731m_1769565393515394025WordSection1">
                      <p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif">Dear
                          All,</span></p>
                      <p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif"> </span></p>
                      <p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif">Further
                          to the AI from today’s CPWG call, please see
                          below feedback on EPDP form community
                          questions.</span></p>
                      <p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif"> </span></p>
                      <p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif">Thanks
                          to all for productive feedback regarding the
                          form.
                        </span></p>
                      <p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif"> </span></p>
                      <ul style="margin-top:0in" type="disc">
                        <li class="MsoNormal" style="margin-left:0in"><b><span style="font-size:10pt;font-family:Arial,sans-serif">Community concern
                              about the Google Form “harvesting all the
                              information” submitted via the form.</span></b><span style="font-size:10pt;font-family:Arial,sans-serif"> It was noted ICANN
                            org and community use forms already, but
                            this would be first time for public comment
                            process. The comments are also public, but
                            the concern was Google retention of the
                            data.</span></li>
                      </ul>
                      <p class="MsoNormal"><span style="font-size:11pt"> </span></p>
                      <p class="MsoNormal" style="margin-left:0.25in"><span style="font-size:11pt;color:rgb(192,0,0)">Any
                          ALAC members concerned with Google’s retention
                          of data may submit comments by filling out the
                          word version of the form and sending it
                          to At-Large Staff
                          <a href="mailto:staff@atlarge.icann.org" target="_blank">staff@atlarge.icann.org</a>
                          or <a href="mailto:policy-staff@icann.org" target="_blank">
                            policy-staff@icann.org</a>. </span></p>
                      <p class="MsoNormal"><span style="font-size:11pt"> </span></p>
                      <ul style="margin-top:0in" type="disc">
                        <li class="MsoNormal" style="margin-left:0in"><b><span style="font-size:10pt;font-family:Arial,sans-serif">Alternatives to the
                              form.</span></b><span style="font-size:10pt;font-family:Arial,sans-serif">
                            It was noted that for some in the world
                            (i.e. in China), Google products are not
                            available. Is there an official alternative
                            submission method? One could use a Word Doc
                            or PDF of the form. In general, the
                            community wanted to know rationale for using
                            Google forms for the whole process, as
                            opposed to a fillable PDF, or Word doc
                            template for comments?</span></li>
                      </ul>
                      <p class="MsoNormal" style="margin-left:0.25in"><span style="font-size:11pt;color:rgb(192,0,0);background:white none repeat scroll 0% 0%"> </span></p>
                      <p class="MsoNormal"><span style="font-size:11pt;background:white none repeat scroll 0% 0%"> </span></p>
                      <p class="MsoNormal" style="margin-left:0.25in"><span style="font-size:11pt;color:rgb(192,0,0);background:white none repeat scroll 0% 0%">To facilitate
                          offline work, or for those who may not have
                          access to the form, you may download an
                          offline version of the form here: </span><span style="font-size:11pt;color:rgb(192,0,0)"><a href="https://gnso.icann.org/en/issues/epdp-gtld-registration-data-specs-public-comment-input-form-21nov18-en.docx" target="_blank"><span style="color:rgb(192,0,0);background:white none repeat scroll 0% 0%">https://gnso.icann.org/en/issues/epdp-gtld-registration-data-specs-public-comment-input-form-21nov18-en.docx</span></a><span style="background:white none repeat scroll 0% 0%">. Please submit
                            completed forms to At-Large Staff <a href="mailto:staff@atlarge.icann.org" target="_blank">
                              staff@atlarge.icann.org</a> or <a href="mailto:policy-staff@icann.org" target="_blank">policy-staff@icann.org</a>.
                          </span></span></p>
                      <p class="MsoNormal" style="margin-left:0.25in"><span style="font-size:11pt;color:rgb(192,0,0)"> </span></p>
                      <p class="MsoNormal" style="margin-left:0.25in"><span style="font-size:11pt;color:rgb(192,0,0)">EPDP
                          Leadership chose to utilize Google Forms
                          because Google automatically sorts and
                          organizes answers to questions, which will
                          expedite the process of compiling comments
                          received. </span></p>
                      <p class="MsoNormal" style="margin-left:0.25in"><span style="font-size:11pt;color:rgb(192,0,0)"> </span></p>
                      <p class="MsoNormal" style="margin-left:0.25in"><span style="font-size:11pt;color:rgb(192,0,0)">For
                          more information, anyone interested may refer
                          to the EPDP Leadership
                          <a href="https://community.icann.org/display/EOTSFGRD/2018-11-29+EPDP+Initial+Report+Webinar" target="_blank">
                            webinar</a>, during which the rationale for
                          and explanation of the Google Form is
                          described.</span></p>
                      <p class="MsoNormal"><span style="font-size:11pt"> </span></p>
                      <ul style="margin-top:0in" type="disc">
                        <li class="MsoNormal" style="margin-left:0in"><b><span style="font-size:10pt;font-family:Arial,sans-serif">Public visibility of
                              draft mode.
                            </span></b><span style="font-size:10pt;font-family:Arial,sans-serif">It
                            was noted you may save progress on the
                            Google Form, then submit later, but that the
                            saved work was public. This was seen as
                            undesirable by many in the community. Is
                            there a way to not have the draft/saved form
                            public; only have the final submission
                            public? </span>
                        </li>
                      </ul>
                      <p class="MsoNormal"><span style="font-size:11pt"> </span></p>
                      <p class="MsoNormal" style="margin-left:0.25in"><span style="font-size:11pt;color:rgb(192,0,0)">Commenters
                          have the option of using the word version to
                          work offline and then can complete the Google
                          form when finished. We are not aware of a way
                          to save progress privately on Google Forms.  </span></p>
                      <p class="MsoNormal" style="margin-left:0.25in"><span style="font-size:11pt"> </span></p>
                      <ul style="margin-top:0in" type="disc">
                        <li class="MsoNormal" style="margin-left:0in"><b><span style="font-size:10pt;font-family:Arial,sans-serif">Concerns with
                              mistakes in the form submission process</span></b><span style="font-size:10pt;font-family:Arial,sans-serif">. The suggested
                            alternative to the above was working from a
                            Word doc, then copying + pasting over. The
                            concern was the potential for mistakes. If
                            mistakes are made on the submission, as is
                            currently done, would it be possible to
                            remove or revise the submission to public
                            comment?</span></li>
                      </ul>
                      <p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif"> </span></p>
                      <p class="MsoNormal" style="margin-left:0.25in"><span style="font-size:11pt;color:rgb(192,0,0)">Yes.
                          Commenters are able to edit their previous
                          submission by following prompts in the email
                          they will receive from Google. If the
                          commenter would like to delete a submission,
                          please notify <a href="mailto:policy-staff@icann.org" target="_blank">policy-staff@icann.org</a>,
                          and EPDP Staff Support can assist.</span></p>
                      <p class="MsoNormal"><span style="font-size:11pt"> </span></p>
                      <p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif">Kind
                          Regards,</span></p>
                      <p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif">Evin</span></p>
                      <p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif"> </span></p>
                    </div>
                  </div>
                  _______________________________________________<br>
                  CPWG mailing list<br>
                  <a href="mailto:CPWG@icann.org" target="_blank">CPWG@icann.org</a><br>
                  <a href="https://mm.icann.org/mailman/listinfo/cpwg" rel="noreferrer" target="_blank">https://mm.icann.org/mailman/listinfo/cpwg</a><br>
                  _______________________________________________<br>
                  GTLD-WG mailing list<br>
                  <a href="mailto:GTLD-WG@atlarge-lists.icann.org" target="_blank">GTLD-WG@atlarge-lists.icann.org</a><br>
                  <a href="https://atlarge-lists.icann.org/mailman/listinfo/gtld-wg" rel="noreferrer" target="_blank">https://atlarge-lists.icann.org/mailman/listinfo/gtld-wg</a><br>
                  <br>
                  Working Group direct URL: <a href="https://community.icann.org/display/atlarge/New+GTLDs" rel="noreferrer" target="_blank">https://community.icann.org/display/atlarge/New+GTLDs</a></blockquote>
              </div>
            </div>
            _______________________________________________<br>
            CPWG mailing list<br>
            <a href="mailto:CPWG@icann.org" target="_blank">CPWG@icann.org</a><br>
            <a href="https://mm.icann.org/mailman/listinfo/cpwg" rel="noreferrer" target="_blank">https://mm.icann.org/mailman/listinfo/cpwg</a><br>
          </blockquote>
        </div>
      </div>
      <br>
      <fieldset class="gmail-m_-3232232123285046998mimeAttachmentHeader"></fieldset>
      <pre class="gmail-m_-3232232123285046998moz-quote-pre">_______________________________________________
CPWG mailing list
<a class="gmail-m_-3232232123285046998moz-txt-link-abbreviated" href="mailto:CPWG@icann.org" target="_blank">CPWG@icann.org</a>
<a class="gmail-m_-3232232123285046998moz-txt-link-freetext" href="https://mm.icann.org/mailman/listinfo/cpwg" target="_blank">https://mm.icann.org/mailman/listinfo/cpwg</a>
</pre>
    </blockquote>
  </div>

_______________________________________________<br>
CPWG mailing list<br>
<a href="mailto:CPWG@icann.org" target="_blank">CPWG@icann.org</a><br>
<a href="https://mm.icann.org/mailman/listinfo/cpwg" rel="noreferrer" target="_blank">https://mm.icann.org/mailman/listinfo/cpwg</a><br>
</blockquote></div>