<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; ">Dear Lynn, Bill and Sharon,<div><br></div><div>Thanks for your work on the role of Chair and Vice-Chair. I have a couple of queries/suggestions, which I hope we can pick up in today's call:</div><div><br></div><div>I agree that the Chair/Vice Chair should play a neutral role, and I see the purpose to ensure that voices are heard, themes summarised and a way through is formulated which takes into account all relevant, legitimate interests. Reviewing the exchanges on this list, I think this group is going to have to work hard to listen and take account of others' views - if we can crack this, we should be OK!</div><div><br></div><div><br></div><div>My query is this: given that we have all been put forward for this team on the basis of our experience, what do you think should happen when the Chair/Vice-Chair wants to put forward their own personal view. Do they step out of the role for the time being? Do they just not do that?</div><div><br></div><div><br></div><div>Kind regards</div><div><br></div><div>Emily</div><div><br><div><div><div>On 9 Nov 2010, at 20:32, <<a href="mailto:lynn@goodsecurityconsulting.com">lynn@goodsecurityconsulting.com</a>> <<a href="mailto:lynn@goodsecurityconsulting.com">lynn@goodsecurityconsulting.com</a>> wrote:</div><br class="Apple-interchange-newline"><blockquote type="cite"><div><span style="font-family:Verdana; color:#000000; font-size:10pt;"><div><div class="MsoPlainText" style=""><span style="">Dear All,</span></div><div class="MsoPlainText" style=""><span style="">Sharon, Bill and I agreed at the last meeting to make a recommendation back to the group on the</span></div><div class="MsoPlainText" style=""><span style="">role of Chair and Vice-Chair. Sending this for all to review prior to our conference call tomorrow.</span></div><div class="MsoPlainText" style=""><span style=""><br></span></div><div class="MsoPlainText" style=""><span style="">Below is our proposal, with acknowledgment that we adopted Susan's recommendation and language.</span></div><div class="MsoPlainText" style=""><br></div><div class="MsoPlainText" style=""><span style="">The purpose of a Chair is the following:<o:p style=""></o:p></span></div><div class="MsoPlainText" style=""><span style=""><o:p style=""> </o:p></span></div><div class="MsoPlainText" style=""><span style=""><span style="">1)<span style=""> </span></span></span><span style="">call meetings<o:p style=""></o:p></span></div><div class="MsoPlainText" style=""><span style=""><o:p style=""> </o:p></span></div><div class="MsoPlainText" style=""><span style=""><span style="">2)<span style=""> </span></span></span><span style="">preside over group deliberations<o:p style=""></o:p></span></div><div class="MsoPlainText" style=""><span style=""><o:p style=""> </o:p></span></div><div class="MsoPlainText" style=""><span style=""><span style="">3)<span style=""> </span></span></span><span style="">manage the process so that all participants have the opportunity to contribute<o:p style=""></o:p></span></div><div class="MsoPlainText" style=""><span style=""><o:p style=""> </o:p></span></div><div class="MsoPlainText" style=""><span style=""><span style="">4)<span style=""> </span></span></span><span style="">Compile reports on the results of the team<o:p style=""></o:p></span></div><div class="MsoNormal" style="font-size:12pt;"><span style=""><o:p style=""> </o:p></span></div><div class="MsoNormal" style="font-size:12pt;">Chair's key functions are:<o:p style=""></o:p></div><ol start="1" type="1" style=""><li class="MsoNormal" style="">To ensure an attendance list is made<o:p style=""></o:p></li><li class="MsoNormal" style="">to be responsible for fulfilling the terms of reference in the time specified,<o:p style=""></o:p></li><li class="MsoNormal" style="">to be responsible for working group discipline, focus and achievements,<o:p style=""></o:p></li><li class="MsoNormal" style="">to prepare and chair face-to-face and on-line sessions,<o:p style=""></o:p></li><li class="MsoNormal" style="">to ensure that the Group operates in an open and fair manner,<o:p style=""></o:p></li><li class="MsoNormal" style="">to ensure that discussions are relevant (the Chair should propose a set of topics for e-mail subject headers),<o:p style=""></o:p></li><li class="MsoNormal" style="">to intervene to stop off-topic communication,<o:p style=""></o:p></li><li class="MsoNormal" style="">to summarize outcomes of each issue and<o:p style=""></o:p></li><li class="MsoNormal" style="">to achieve interim and final objectives in conformance with the terms of reference.<o:p style=""></o:p></li></ol><div class="MsoNormal" style="font-size:12pt;">The Chair – and any Vice-Chair(s) – must play a neutral role by refraining from pushing a specific agenda, ensuring fair treatment for all legitimate views and guaranteeing objectivity in identifying areas of agreement.</div><div class="MsoNormal" style="font-size:12pt;"><br></div><div class="MsoNormal" style="font-size:12pt;">The purpose of the Vice-Chair is to assist the Chair and serve as acting Chair when the Chair is unavailable.</div><div class="MsoNormal" style="font-size:12pt;"><br></div><div class="MsoNormal" style="font-size:12pt;"><span style=""><o:p style=""> </o:p></span></div></div></span></div>
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