<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><div>I also support the full 2-day meeting proposal as opposed to 1.5 or 1.75 days. </div><div><br></div><div>Kim </div><div><br></div><br><div><div>On 10 Dec 2010, at 07:52, <<a href="mailto:sharon.lemon@soca.x.gsi.gov.uk">sharon.lemon@soca.x.gsi.gov.uk</a>> <<a href="mailto:sharon.lemon@soca.x.gsi.gov.uk">sharon.lemon@soca.x.gsi.gov.uk</a>> wrote:</div><br class="Apple-interchange-newline"><blockquote type="cite">
<div style="WORD-WRAP: break-word; webkit-nbsp-mode: space; webkit-line-break: after-white-space"><p><font face="microsoft sans serif" color="red" size="2"><b>NOT PROTECTIVELY MARKED
</b></font></p>
<div><span class="200414812-10122010"><font color="#0000ff">Dear
All,</font></span></div>
<div><span class="200414812-10122010"><font color="#0000ff"></font></span> </div>
<div><span class="200414812-10122010"><font color="#0000ff">As ICANN do not sign
contracts, I am going to undertake that on behalf of the group with the
hotel.Obviously this comes with a liaibility to pay whatever
happens and I need to do this early next week, so really do need to
press on how many, and for how long.</font></span></div>
<div><span class="200414812-10122010"><font color="#0000ff"></font></span> </div>
<div><span class="200414812-10122010"><font color="#0000ff">I am happy to
accommodate you all as long as possible, as we have waited for a long time to
meet and the subject matter and surrounding issues are very complex. I
really hope this is going to be the solid foundation on which we build our
work.</font></span></div>
<div><span class="200414812-10122010"><font color="#0000ff"></font></span> </div>
<div><span class="200414812-10122010"><font color="#0000ff">So - very flexible this
end - am keeping most of week clear to accomodate any special requests or travel
arrangements - but need to now hotel numbers and dates by
Monday.</font></span></div>
<div><span class="200414812-10122010"><font color="#0000ff"></font></span> </div>
<div><span class="200414812-10122010"><font color="#0000ff">Have a good weekend, and
happy travels to those travelling from Columbia.</font></span></div>
<div><span class="200414812-10122010"><font color="#0000ff"></font></span> </div>
<div><span class="200414812-10122010"><font color="#0000ff">Best
Wishes</font></span></div>
<div><span class="200414812-10122010"><font color="#0000ff"></font></span> </div>
<div><span class="200414812-10122010"><font color="#0000ff">Sharon</font></span></div>
<blockquote dir="ltr" style="MARGIN-RIGHT: 0px">
<div></div>
<div class="OutlookMessageHeader" lang="en-us" dir="ltr" align="left"><font face="Tahoma" size="2">-----Original Message-----<br><b>From:</b>
<a href="mailto:rt4-whois-bounces@icann.org">rt4-whois-bounces@icann.org</a> [mailto:rt4-whois-bounces@icann.org] <b>On Behalf
Of </b>Emily Taylor<br><b>Sent:</b> 09 December 2010 09:10<br><b>To:</b>
Smith, Bill<br><b>Cc:</b> <a href="mailto:rt4-whois@icann.org">rt4-whois@icann.org</a><br><b>Subject:</b> [Rt4-whois]
London Agenda and Hotels<br><br></font></div>Dear all
<div><br></div>
<div>I've been reviewing these threads re: London.</div>
<div><br></div>
<div>I appreciate the comments that have been made, and the work that Olof
Alice and the staffers are doing on the logistics.</div>
<div><br></div>
<div>Given that so few of us made it to Cartagena, I view the informal meeting
up the night before as an important part of our team building. I can
understand that travelling from Brussels may be possible on the morning, but
hear what others say about the length of flights from other European
destinations.</div>
<div><br></div>
<div>Please can we extend an extra night in the hotel for members of the team
who do not want to travel on the morning.</div>
<div><br></div>
<div>I'm also looking at the agenda over the next day or two, and hear what
the US contingent say about planning for 2 full days.</div>
<div><br></div>
<div>Before Kathy and I take this on board - are there any comments in favour
of the original plan, ie stopping around 1400 or 1500 to allow those with
flights home to catch them. My usual experience of the last afternoon of
meetings of this kind is that the group dwindles in size as people catch their
planes.</div>
<div><br></div>
<div>Any comments?<br>
<div>
<div>On 8 Dec 2010, at 22:43, Smith, Bill wrote:</div><br class="Apple-interchange-newline">
<blockquote type="cite">
<div>Olof,<br><br>I appreciate, support, and practice responsible spending.
I think we also need to be respectful of individuals and what we might be
asking them to do in the name of fiscal responsibility and the risks we are
taking by asking people to arrive on the first day of our meeting and leave
on the second. WIth that in mind, I believe we are under-estimating the
number of hotel nights that we will need for a two-day meeting (or even the
current proposal for a day and a half).<br><br>While it may be possible for
some to arrive in London the morning of our meeting, to do so may require
them to secure very early morning flights or trains and we run the risk that
those individuals will be delayed, perhaps significantly. I have attended
meetings with very tight travel arrangements, but tend to do so only when
absolutely necessary. Also, asking that we plan to leave London on the
evening of our second day is impractical at best for some of
us.<br><br>Regards<br><br>Bill<br><br>On Dec 8, 2010, at 2:07 PM, Olof
Nordling wrote:<br><br>Hello Kathy,<br>Our thinking was to be parsimonious
with the budget and count on Europeans being able to reach London the same
morning (like Alice and I have planned), especially since UK time adds a
cushion of one hour for those in continental Europe.<br>However, it’s the
Review Team’s choice – and there is also a risk factor with counting on
early morning flights into London in January (for obvious reasons like snow
– 5 cm is enough to close Heathrow- and fog, as long as the EU hasn’t
harmonized European climate to Portuguese standards…) so yes, it is
possible.<br>All the best<br>Olof<br><br>From: Kathy Kleiman
[mailto:kKleiman@pir.org]<br>Sent: Wednesday, December 08, 2010 4:51
PM<br>To: Olof Nordling; Alice Jansen; Denise Michel<br>Cc:
rt4-whois@icann.org<<a href="mailto:rt4-whois@icann.org">mailto:rt4-whois@icann.org</a>><br>Subject:
London trip -- dates<br><br>Hi All,<br>The agenda is still under review, but
let me share with you the vision that we have, and the agenda overview that
we are planning (below). It is modeled on the schedule of the PIR Board
agenda (which works well for getting a lot of work done in a short
time).<br><br>Given the long day of the main meeting (Wednesday), it is
central that people arrive the day before… and be fully rested and refreshed
for our long day on Wed! Is that
possible?<br><br>Best,<br>Kathy<br>--------------------------------------------------<br><br>Agenda
of the Whois Review Team (Kathy note: schedule bits only)<br>Face to Face
meeting, London,<br>19 to 20 January 2011<br>Tuesday, 18 January
2011<br>Arrival by members of the Whois Review Team.<br>A location for
evening drinks will be established at or near our hotel (further
details to follow).<br><br>Wednesday, 19 January 2011 - DAY 1<br>Full day
F2F Meeting<br>09:30 - 18:00 – including lunch, and an nice evening dinner
to follow (with Whois Team and ICANN Staff – we would be pleased if you
would join us -- Location to be announced).<br><br>Thursday, 20 January
2011<br>DAY 2<br>09:30 - 14:00 including lunch.<br><br><br><br>Kathy
Kleiman<br>Director of Policy<br>.ORG, The Public Interest
Registry<br>Direct: +1 703-889-5756 | Mobile:+1 703-371-6846|
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