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<p class="MsoNormal"><span style="font-size:11.0pt">Dear RZERC,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thank you to everyone who provided feedback on this topic. After speaking with Duane, he’s decided to proceed with the proposed timeline and suspend the current chair election proceedings.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">At the next RZERC Meeting on 6 November 2019, the RZERC is scheduled to discuss several items to prevent this situation from happening in the future (agenda here:
<a href="https://docs.google.com/document/d/12kCWPf_ogW1cdG9QLhA1MNIUUHlogUnDDzBgMexPhHQ/edit?usp=sharing">
https://docs.google.com/document/d/12kCWPf_ogW1cdG9QLhA1MNIUUHlogUnDDzBgMexPhHQ/edit?usp=sharing</a>):<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:2.2pt;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Cadence of meetings: The RZERC will reconsider the current suspension of regular meeting and consider meeting more often even when there is no work.
The current suggestion is to meet once per quarter.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:2.2pt;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Membership reappointment procedures: The RZERC will discuss the division of responsibility between policy support staff and the appointing organization
for tracking the appointment schedule and term requirements for RZERC members. <o:p>
</o:p></span></li><li class="MsoListParagraph" style="margin-left:2.2pt;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Interim Chair: This is considered to be a one-time occurrence that will not repeat itself in the future. If the RZERC votes for Duane to serve as interim
chair next week it would not extend his final term, should he be elected to serve as Chair for a second and final term. He would be limited to two years total.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Danielle<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="color:black">From: </span></b><span style="color:black">RZERC <rzerc-bounces@icann.org> on behalf of Danielle Rutherford <danielle.rutherford@icann.org><br>
<b>Date: </b>Wednesday, October 23, 2019 at 5:35 PM<br>
<b>To: </b>"rzerc@icann.org" <rzerc@icann.org><br>
<b>Subject: </b>[RZERC] RZERC Membership Appointment & Chair Election Update<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:11.0pt">Dear RZERC,</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We are currently working on the RZERC membership reappointment process. It appears that six or seven organizations need to reappoint or reconfirm their representatives to the RZERC.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Having discussed with the RZERC Chair, we propose that instead of proceeding with the chair election, we should do the reappointment process for RZERC members first, and let the newly seated members elect
the RZERC Chair.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Below is a proposed timeline:</span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo6"><span style="font-size:11.0pt">Week of 28 October 2019, current RZERC Chair sends out reappointment or reconfirmation requests to appointing organizations</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo6"><span style="font-size:11.0pt">Week of 13 January 2020, the appointing organizations provide with staff the representatives for RZERC. This is just about 90 days and we think it will
give the appointing organizations enough time for any internal procedures that need to take place in order to elect a new representative or confirm the current representative.</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo6"><span style="font-size:11.0pt">Week of 20 January 2020, new RZERC members are seated, a new call for nominations for RZERC Chair is sent out.</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo6"><span style="font-size:11.0pt">Week of 24 February 2020, election is held and new RZERC Chair is selected.</span><o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please note according to RZERC operational procedures, Duane’s term as the RZERC Chair ends on Wednesday 6 November 2019. So there will be about three months the RZERC would be without a chair. We could address
this lapse in two ways: 1) make Duane an interim Chair till 24 February, or 2) continue the period without the chair.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Any thoughts on the timeline and the interim chair option?
<b><i>Please respond with your thoughts on this proposed timeline no later than 23:59 UTC Wednesday 30 October 2019.</i></b></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Danielle</span></p>
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