[Ssr2-review] Draft - SSR2 RT 15 March Plenary Agenda
Karen Mulberry
karen.mulberry at icann.org
Mon Mar 13 22:52:06 UTC 2017
I hope this list captures the items that you requested.
Bylaws Section 4.6 Specific Reviews link ICANN Bylaws – See Section 4.6 (c) for SSR Review specific guidance
https://www.icann.org/resources/pages/governance/bylaws-en/#article4
Bylaws Section on Review Team Consultants
Section 4.6 (C) Specific Reviews https://www.icann.org/resources/pages/governance/bylaws-en/#article4
(iv) Review teams may also solicit and select independent experts to render advice as requested by the review team. ICANN shall pay the reasonable fees and expenses of such experts for each review contemplated by this Section 4.6 to the extent such fees and costs are consistent with the budget assigned for such review. Guidelines on how review teams are to work with and consider independent expert advice are specified in the Operating Standards.
Bylaws Section on Selection of Review Team Members
Section 4.6 Specific Reviews https://www.icann.org/resources/pages/governance/bylaws-en/#article4
(a) Review Teams and Reports
(C) If any Supporting Organization or Advisory Committee has not nominated at least three prospective review team members, the Chairs of the Supporting Organizations and Advisory Committees shall be responsible for the determination of whether all 21 SO/AC member seats shall be filled and, if so, how the seats should be allocated from among those nominated.
SSR2 ICANN Board Resolution
03 Feb 2017 (Also noted on 2 March 2017 Slide 22)
Appointment of Board Designees for New Specific Reviews: Second Security, Stability, and Resiliency of the Domain Name System
Resolved (2017.02.03.11), the Board hereby appoints Kaveh Ranjbar to serve as a member of the Second SSR Review Team, and requests that this team develop and deliver to the Board their approved Terms of Reference and Work Plan by the 30th of March, to ensure that the team's scope and timeline is consistent with the requirements of the ICANN Bylaws.
https://www.icann.org/resources/board-material/resolutions-2017-02-03-en#1.g<https://www.icann.org/resources/board-material/resolutions-2017-02-03-en>
Examples of Review Team Terms of Reference (ToR)
CCT RT
· Terms of Reference outlining the scope of work adopted by the review team 23 March 2016 https://community.icann.org/download/attachments/58727379/CCTRTToRDRAFTv6.pdf?version=1&modificationDate=1458753064411&api=v2
· Additional information on the CCT RT can be found at https://www.icann.org/resources/reviews/specific-reviews/cct
SSR1 RT
· Terms of Reference https://community.icann.org/display/SSR/Terms+of+Reference+-+23+June+2011
ATRT1 RT
· Terms of Reference and Methodology https://www.icann.org/en/system/files/files/terms-and-methodology-09jun10-en.pdf
· Additional information on ATRT1 can be found at https://www.icann.org/resources/pages/governance/atrt-documents-en
ATRT2 RT
· Terms of Reference and Methodology https://community.icann.org/display/atrt/Other+references?preview=/41888915/49421925/Consolidating%20Terms%20of%20Ref%20-%202-3May14.pdf
· Additional information on ATRT2 https://community.icann.org/display/atrt/ATRT2
List of questions noted in 2 March 2017 SSR2 RT Kick off call
Presentation posted on SSR2 wiki page along with meeting recording https://community.icann.org/download/attachments/64072071/Final%20v1%20SSR2%201st%20RT%20Meeting%202March2017_Final.pdf?version=1&modificationDate=1488574269000&api=v2
Review Team Leadership (Slide 6)
• Review Teams will select their own leadership keeping in mind that the Chair / Vice-Chairs must have the expertise to effectively lead the group so that it functions properly, the ability to communicate, subject matter expertise, time management skills and budget/financial management capabilities.
• The designated Review Team leadership (Chair/Vice-Chair’s) will have responsibilities for managing the work of the review team and will also be responsible for determining consensus (per Bylaws Section 4.6 (a) (iii).
SSR2 Leadership Process (Slide 8 Questions)
• What process should be undertaken to select the Review Teams leadership?
• Should there be a single Chair or Co-Chairs elected?
• How should expressions of interest for the role be noted?
• Can this take place on the team email list?
• How long should the process take to select the SSR2 leadership?
• Can there be a Chair/Co-Chair in place for the 12 March Public Consultation to run the meeting?
Role of Observers (Slide 11)
• Per Bylaws Section 4.6. (a) (i) Review teams will include both a limited number of members and an open number of observers.
• Applicants for the SSR2 Review Team who were not selected have been asked if they would like to follow the work of the RT as an Observer.
• Those who indicated they wanted to follow the work have been subscribed to a separate email list than review team members.
• Further Information on role of SSR2 Observers: https://community.icann.org/display/SSR/Observers
• SSR2 will need to determine how it would like to obtain input and feedback from its Observers.
- Should they be given time on the RT agenda to speak
- How do you want to consider their written input
- Should there be RT sessions closed to Observers
• Email address for community feedback: input-to-ssr2rt at icann.org<mailto:input-to-ssr2rt at icann.org>
Terms of Reference (Slide 23)
* Review Draft ToR from CCT
* Small group of volunteers to help draft this document. Staff can assist in creating a first draft.
* Target completion/adoption dates: F2F meeting?
* Terms for definition: example from CCT
* Competition
* Consumer Trust
* Consumer Choice
* Other relevant elements:
* Methodology: Communications and tools
* Decision making/reaching consensus, including metrics and targets, baseline periods, etc.
* Community engagement
Work Plan (Slide 24)
• Key milestones
• Deadlines
• Division of labor:
• Exploring metrics by subject (competition/choice/trust); by source (surveys, internal data, etc.)
• Small group of volunteers to help draft this document
SSR1 Implementation
• Quarterly reports can be found at https://community.icann.org/display/SSR/SSR1+Review+Implementation+Home
SSR under ICANN Accountability page
• SSR2 Web Site https://www.icann.org/resources/reviews/specific-reviews/ssr
SSR2 wiki pages:
• Main page – https://community.icann.org/display/SSR/SSR2+Review
• Background Materials page https://community.icann.org/display/SSR/Background+Materials
• Plenary Action Items page - https://community.icann.org/display/SSR/Plenary+Action+Items
SSR2 Email Archives:
• General Email Archives: http://mm.icann.org/pipermail/ssr2-review/
• Community Input to SSR-RT Archives: http://mm.icann.org/pipermail/input-to-ssr2rt/
Due Dates:
30 March 2017 There is only one due date to note, is located in the Board Resolution of 3 February 2017.
The SSR2 approved Terms of Reference and Work Plan are due to the Board by the 30th of March 2017 https://www.icann.org/resources/board-material/resolutions-2017-02-03-en#1.g<https://www.icann.org/resources/board-material/resolutions-2017-02-03-en>
Sincerely,
Karen Mulberry
Multistakeholder Strategy and Strategic Initiatives (MSSI)
ICANN
From: <ssr2-review-bounces at icann.org> on behalf of Denise Michel <denisemichel at fb.com>
Date: Monday, March 13, 2017 at 4:56 PM
To: SSR2 <ssr2-review at icann.org>
Subject: Re: [Ssr2-review] Draft - SSR2 RT 15 March Plenary Agenda
Hi, Karen
Would it be possible for you to answer, on the list, the questions I raised (and requests for docs)? This may help the Team engage on agenda changes before we are at the session.
Thanks,
Denise
Denise Michel
Domain Name System Strategy & Management
Facebook, Inc.
denisemichel at fb.com<mailto:denisemichel at fb.com>
From: Karen Mulberry <karen.mulberry at icann.org>
Date: Monday, March 13, 2017 at 2:23 PM
To: Denise Michel <denisemichel at fb.com>, SSR2 <ssr2-review at icann.org>
Subject: Re: [Ssr2-review] Draft - SSR2 RT 15 March Plenary Agenda
Dear Denise,
Thank you for your comments and suggestions, regarding the presenters, we are unable to move around their presentation times, because they are otherwise unavailable due to their schedule this week. If the RT prefers not to have any of these presentations here in Copenhagen, then we can reschedule to future call or meeting. Regarding the agenda items that are not requiring outside presenters, those can be rescheduled or deferred as the RT would like.
After the welcome remarks-- the review team members can review the draft kick off briefing session agenda and adjust as the team would like to proceed.
Karen Mulberry
Multistakeholder Strategy and Strategic Initiatives (MSSI)
ICANN
From: <ssr2-review-bounces at icann.org> on behalf of Denise Michel <denisemichel at fb.com>
Date: Sunday, March 12, 2017 at 6:33 PM
To: SSR2 <ssr2-review at icann.org>
Subject: Re: [Ssr2-review] Draft - SSR2 RT 15 March Plenary Agenda
(Thanks for the draft, Karen.)
All – Input for everyone’s consideration:
· I don’t think 15 minutes for “Work Plan and Scope of Work .. and discussing response to Board” is enough time for these key deliverables.
· Perhaps we should flip the informational agenda items and the brainstorming so the latter can be more informed.
· It seems that we could deal with some “housekeeping” items via email, address any questions at the meeting, and thus save some time for more important matters. Then time could be reduced to answering questions and used elsewhere.
· We also need to talk about outreach and engagement and information gathering.
· I think the following items, which were raised previously by Karen, need to be added to the agenda:
o The Budget responsibilities of the review team will be covered during the first part of the plenary session on the 15th. There is a template called a Fact Sheet that the review team will need to populate so that progress and expenses can be tracked for accountability and made transparent to the broader community. This will be better accomplished during the in-person session. If you are interested in seeing what the template looks like you can see what the CCT Review Team posts in its Fact Sheet at https://community.icann.org/display/CCT/Fact+Sheet<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_CCT_Fact-2BSheet&d=DwMGaQ&c=5VD0RTtNlTh3ycd41b3MUw&r=MWVuq3jZIw5gwhGdDf-HWNL4CEWIsdUnt9gOgplCArM&m=JUvduz5-mgqWoeAy3d_AOS6I105jIGVFsSkKg1HV6VI&s=tylG8XMTIeSkuN44IdItIvEEOVgvlK2SPm60SvETqaY&e=>
o For consultants, there was an “ask” that came out of discussions with the SO/AC Chairs when they selected the SSR2 review team members, in that they requested that the review team consider expanding its membership to include more diversity and expertise. It is planned that this discussion will start in Copenhagen at the 15 March meeting and may take several sessions to determine a path forward. Part of this discussion will also cover the need for research and outside consultants to support the work-plan and scope approved and adopted by the Review Team.
· Specific input is included below in-line ***
Best,
Denise
Denise Michel
Domain Name System Strategy & Management
Facebook, Inc.
denisemichel at fb.com<mailto:denisemichel at fb.com>
From: <ssr2-review-bounces at icann.org> on behalf of Karen Mulberry <karen.mulberry at icann.org>
Date: Sunday, March 12, 2017 at 1:07 PM
To: SSR2 <ssr2-review at icann.org>
Subject: [Ssr2-review] Draft - SSR2 RT 15 March Plenary Agenda
Below is the Draft SSR2 RT 15 March Plenary Agenda, please let me know if you have any questions and comments on what is proposed.
Start time 8:30 am
1. Welcome (David Conrad and Margie Milam) 8:30 – 8:45 (15 mins)
1. Administrative Items (Karen Mulberry) 8:45 – 9:15 (30 mins)
· ICANN Standards of Behavior **can this be addressed via email and members can raise questions if they have any
· Updated SOIs **can this be addressed via email and members can raise questions if they have any?
· SSR2 Wiki page
· Immediate Action Item Review **most of the 30 minutes should focus on these items
o Status of Review Team Leadership Expressions of Interest and next steps
o Role of Observers
o Budget, consultant process
o Team expansion?
o Scope/bylaws questions (ie what’s “DNS”)
1. Overview of Review Team Legal materials (Daniel Halloran) 9:15 -9:45 (30 mins) **can this be addressed via email and members can raise questions if they have any; then time can be used elsewhere?
1. Overview SSR1 Recommendations and Implementation Details (Negar Farzinnia) - 9:45 – 10:15 (30 mins)
Coffee Break 10:30 am– 10:45 am
1. Brainstorming for Review, including input from SSR2 Public Consultation (Patrick Dobson) 10:45 am – 12:30 pm (2 hrs) **should we do the briefings below first?
Lunch 12:15 pm to 1:15 pm
1. Overview of SSR2 Fact Sheet – Charla Shambley 1:15 pm – 1:30 pm (15 mins) **can this be addressed via email and we can use the time elsewhere?
1. Topical Briefings 2 ½ hrs
· Analysis of DNS Abuse in gTLDs - Methodology and planned research (Delft University of Technology, The Netherlands and SIDN Labs, The Netherlands) 1:30 pm – 2:30 pm **An hour-long briefing is scheduled for Tues.<https://urldefense.proofpoint.com/v2/url?u=https-3A__schedule.icann.org_event_9nmp_icann-2Dgdd-2Dstatistical-2Danalysis-2Dof-2Ddns-2Dabuse-2Din-2Dgtlds-2Dstudy-2Dresults-2Dpreview&d=DwMGaQ&c=5VD0RTtNlTh3ycd41b3MUw&r=MWVuq3jZIw5gwhGdDf-HWNL4CEWIsdUnt9gOgplCArM&m=T7984I-rCLfpvPbm0me3y3xTAJeT8odrOcpT-v8Eemk&s=7z9R6isc6dMA47wi8-QYVrK9iawo0el_y-YboNkreCU&e=> Can Team members attend or watch video? Then time could be reduced to answering questions and used elsewhere.
· Update on ICANN Security (John Crain) 2:30 pm – 3:00 pm **Does this include briefing on the SSR Framework? If not, suggest this be added. More time is needed for this bullet.
Coffee Break 3:00 pm – 3:15 pm
· CDAR – Continuous Data-driven Analysis of Root Server System Stability (TNO) 3:15 pm – 4:15 pm **Can you share a copy w/ the Team; can we read it in advance, reduce the time, and use it elsewhere?
· There was a fair amount of discussion here (Sun. session) about future/forward-looking issues; can David Conrad or someone give a briefing on this?
1. SSR2 Work Plan and Scope of Work – 4:15 pm - 4:30 pm (15 mins) **I think we need an hour here
· Plan to address the Board Resolution due date 30 March 2017
**Somewhere we need to discuss outreach and engagement and information gathering. There are some key briefings, meetings, and outreach to key groups that we need to discuss.
1. Calendar and Schedule for future meetings – 4:30 pm – 5:00 pm (30 mins)
· Schedule of next conference call for leadership selection
· Face-to-Face Meeting – May 13 – 15, Madrid in conjunction with the ICANN DNS Symposium
1. **Homework and AOB 5:00 pm
Karen Mulberry
Director, Multistakeholder Strategy and Strategic Initiatives (MSSI)
ICANN
12025 Waterfront Dr., Suite 300
Los Angeles, CA 90094
Phone: +1 424 353 9745
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