[Ssr2-review] My analysis of the current situation of the SSR2

[jaberamatogoro at gmail.com]

One more concern: Outreach part to engage various stakeholders. We started it in our early stage of identifying some key stakeholder to contact and then it was left hanging somewhere in the mailing list.




While I am quite sure on team technical skills to give out good recommendation BUT it is also important to identify those stakeholders engaged and/or impacted by ICANN SSR to receive their feedback/recommendation/view/suggestion.




As a representative endorsed by ALAC and as a member from academia, stakeholder engagement plays a very big role for any good review/consultancy work. Otherwise you end up recommending things within your comfort zone.




I am also recommending that to each stakeholder engagement scheduled in Abu Dhabi we highlight information we need to collect and plan how it input our review work.




Alan has also given out good suggestion to assess our work so far and possible corrections that may require our attention.







Regards,

Matogoro






Sent from Windows Mail





From: aalain at trstech.net
Sent: ‎Monday‎, ‎October‎ ‎16‎, ‎2017 ‎9‎:‎17‎ ‎PM
To: SSR2 Review Team Email List





Hello,

Just to make sure what i tried to say on the call last Thursday is understood as the communication was not easy.

For me it was time for a break to assess progress and realign. I see the board and SSAC letters as additional motivations to this.  It is good community voicing  concerns now and not later...

Below is my assessment of things. I may  be wrong.

===========================
1- We were appointed as team from different constituencies  and backgrounds and cultures.  Some familiar with ICANN, some not. 
2- We got together to know each other and try to understand the assigned tasks from the bylaws
3- We selected  co-chairs and adopted  a ToR which we shared with the board and promised we sill share detailed workplan.
4- We got some random  briefings on ICANN, SSR1, etc..


Some concerned  were raised about:

- What ICANN does, ICANN/IANA/PTI relationship, ICANN and the community, etc...
- The scope of the work
- Usefulness of all the briefings when the team was setting up 
-  Required  competencies.
-  What  shall (can) the volunteer team do and what to outsource and how
- Team member relationship to their constituencies 
- Etc...

All of these were not addressed appropriately to make the team converged to a common understanding of the tasks, scope and  methods.
 We seem progressing  but with different understandings. 

5-  We brainstormed, identified topics for sub-groups
6-  A detailed workplace was proposed
7-  Team members were invited to choose Sub-groups they want to serve.
8 - Sub-groups started working
9-   We lost 2 team members( one cochair)
10-  Weekly sub-groups and global calls issued pop'ed  up 

Some concerns  were also raised about :

- How to better conduct the brainstorming sticking to the scope and the ToR 
- The scope  and  work plan  for the sub-groups, number of sub-groups and their composition
- How to compose the sub-groups, better use the expertise available and balance  the work load
- How to define and manage  priorities...


These too were not addressed as expected and combined with the points above, have not created favorable environment and conditions.

 We have seen low participation and Interaction at the sub-group level as well as the global level,  limited  email discussions while we all agreed that  the 1-hour weekly call not enough to discuss everything and make progress.

 I don't know if what i describe here  alone explains what we have seen. They may be other factors...

==============================

Suggestions:

- review the team composition  ? 
- review work scope, ToR and work plan ? 
- review sub-groups scope, work plan, composition and progress ? 
- seek formal  internal consensus 
- make necessary adjustments  considering  time limits
- meet  board and SSAC 
- Communicate any changes and new plans to board, SSAC and the community?

I assume some of these were discussed on the call( i missed part of the call). So what are the plans ? Can we do this before Abu Dhabi ?


Hope this helps

—Alain

















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