[Ssr2-review] Draft Agenda

ALAIN AINA aalain at trstech.net
Thu Oct 26 19:40:34 UTC 2017 

Hi Eric,

> On 25 Oct 2017, at 02:34, Osterweil, Eric via Ssr2-review <ssr2-review at icann.org> wrote:
> 
> Hey Team,
>  
> Here’s a first cut at the draft agenda for this coming week.  Please provide any input you like, bash away if it seems appropriate! :)  We’ll assemble deltas from your comments on the list.  Looking forward to seeing you all!
>  
> Denise and Eric
>  
>  
> 1st Draft for Team input
> 
> 
> ICANN 60 – Abu Dhabi
> Day 1
> Friday 27 October
> 09:00 – 17:30 | SSR2 Review Team Face-to-Face Meeting| Capital Suite 01
>   <>
> 1. Welcome, SOI updates, opening remarks 
>  
> 2. Agenda and objectives for Abu Dhabi – review/discuss 
>  
> 3.  Work plan and work methodologies – review/discuss
> Work plan
> Team survey
> 4. Subteams’ substantive progress and next steps – review/discuss
> Subgroup #1 - SSR1 Review
> Information gathering, research, substantive work achieved to date
> Summary of issues that have emerged
> Challenges and obstacles
> Status of Gap Analysis
> Next steps, workplan updates
> Team discussion


This the SSR1 sub-group update:

Sub-group Progress
==============

1- The 28 SSR1 recommendations have been implemented from October 2012 to  April 2017

2- Briefings on the implementations of all the recommendations has been completed. Staff provided all responses to questions and data requests related to the briefings.

3- Decision has been made by the SSR1 sub-group and approved by the team to outsource the Gap analysis on the implementation of the 28 recommendations to a contractor.

4-  The sub-group work plan has been amended and approved by the team - August 2017

5- Staff has proposed RFP for hiring the contractor. It has been approved and  published according to the schedule below:


 
Activity
Dates
Announcement posted on ICANN.org <http://icann.org/>	
28 September 2017
Proposals Due
16 October 2017
Contractor starts project
6 November 2017
Gap analysis outline and presentation to SSR2 Review Team to collect input
13 November 2017
Draft gap analysis report 
11 December 2017
Meeting with SSR2 Review Team to present Draft gap analysis report and collect input
19 December 2017
Final Report
16 January 2018
Meeting with SSR2 Review Team to present Final gap analysis Report
23 January 2018


6-  The RFP closed on the 16th October 2017. Only 2 proposals were received.

7- Sub-group and co-chairs has agreed to extend the RFP for a couple of days. Staff have been instructed to act on the extension  according to the schedule below

New deadline for proposals due:7 November
Contractor starts project: 4 December
Draft gap analysis report due: 5 January
Final report due: 13 February

 This extension will allow more communication around the RFP( the outreach during this ICANN meeting shall be used) and hopefully  attract  more proposals.

The change on the schedule for the Gap analysis will imply slight changes on the global work plan.  Only draft Gap analysis report will be available for the face to face in January2018. 

Issues  that emerged
=================

1- Staff raised some concerned about the clarity of some of the  SSR1 recommendations.  Staff has developed  internal understanding  of the recommendations  and the corresponding  implementation plan and actions.

2- Neither the implementation report, nor the briefings  provide the staff understandings of the recommendations,  provide information on how the proposed implementation plans and actions match the expected impact of the recommendations.

3-Questions were  raised about how the implementation of the recommendations were conducted. Is there a dedicated staff in charge of the coordination of the implementation of the recommendations. Some of the recommendations are transversal...

4- Some questions( from Denise) has been forwarded  to Staff about  the implementation of some the recommendations. Pending responses  from Staff.
 

Discussions points
================

1- Ask staff to provide a document addressing 2) including impacts of the implemented recommendations as they see and measure ? 

2- How do we select the contractor ?

3- Who do we work with the contractor ?, It was agreed that the sub-group  serve as main contact to the contractor.

4- What we do between now and the beginning of the contractor work( 4th December) to prepare  for the gap analysis ? 


Sub-group members:
==================
Denise, Alain, Ram Krishna

Hope this helps

 Wish you a good  meeting and see you on Saturday

—Alain



 


>  
> Subgroup #2 - ICANN SSR
> Information gathering, research, substantive work achieved to date
> Summary of issues that have emerged
> Challenges and obstacles
> Initial findings and evolving recommendations
> Overlap with other subteams? Gaps?
> Next steps, workplan updates
> Team discussion
>  
> Subgroup #3 - DNS SSR
> Information gathering, research, substantive work achieved to date
> Summary of issues that have emerged
> Challenges and obstacles
> Initial findings and evolving recommendations
> Overlap with other subteams? Gaps?
> Next steps, workplan updates
> Team discussion
>  
> Subgroup #4 - Future Challenges
> Information gathering, research, substantive work achieved to date
> Summary of issues that have emerged
> Challenges and obstacles
> Initial findings and evolving recommendations
> Gaps
> Next steps, workplan updates
> Team discussion
>  
> Subgroup #5 - IANA Transition
> Information gathering, research, substantive work achieved to date
> Summary of issues that have emerged
> Challenges and obstacles
> Initial findings and evolving recommendations
> Gaps
> Next steps, workplan updates
> Team discussion
>  
> 5. Outreach and Meetings at ICANN – review/discuss/finalize
> Schedule and objectives
> Slides & talking points
>  
> 6.  Next Steps and Next Team Meeting
>  
> Adjournment
>  
> Day 2
> Friday 3 November
> 09:00 – 17:30 | SSR2 Review Team Face-to-Face Meeting| Capital Suite 01
>  
> 1. Welcome, SOI updates, opening remarks 
>  
> 2. Agenda and objectives for 2nd meeting in Abu Dhabi – review/discuss
>  
> 3. Feedback from the week and outreach sessions – review/discuss
>  
> 4. Subteam work – review additional subteam work, proposals, work plan updates
>  
> 5. Planning the Work Ahead
> Work plan – review where we are in our workplan/schedule, and what we've committed to producing in the next month and next quarter; update workplan and schedule if needed
> What do we need to start drafting a first draft of our report in a few months?
> Identify any roadblocks to progress
> Do we have all the information we need to reach our objectives?
> Are we properly structured for the next phase of our work?
> Do we have all the resources and support to reach our objectives?
> Work for Gap Analysis contractor
> Work for Researcher/Technical Writer
> Other ….
> Allocate tasks and responsibilities – Turning the inputs into outputs
> Formulate requests for information and resources, as needed
>  
> 6. Next Steps 
> Commitments on deliverables – what, who and by when.
> Review agreements and action items
>  
> Adjournment
>  
>  
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