[Ssr2-review] Planning for face-to-face meetings

Wed Aug 1 10:37:18 UTC 2018

Hi everyone,

We are going to have an interesting conversation about groundrules.

I am afraid that if anyone is to be blamed for any misunderstanding it is me – and certainly not staff.  I wrote the meeting record.  The decision was that staff should make a request for a F2F for the team at Barcelona.  The staff did that as asked. 

The only meeting facilities on offer from the ICANN organisers (not RT staff) were for before the meeting.  Staff relayed that information.  As I understand the issues there are serious problems with attempting to run in-depth review meetings during ICANN Conference session times.  It is not a matter of staff convenience.  

It is also not a problem to say – “can we revisit this please?”  If I overreacted to the tone of the emails – my apologies.  My intention was to steady the decision-making processes.

Finally – can we not disrespect staff please?  

Talk soon,

Phil

.  

From: Denise Michel <denisemichel at fb.com>
Date: Wednesday, 1 August 2018 at 3:49 am
To: Phil Khoury <phil at crkhoury.com>, "ssr2-review at icann.org" <ssr2-review at icann.org>
Subject: Re: [Ssr2-review] Planning for face-to-face meetings

Hi, Phil/All.

I agree we need to clarify our decision-making processes. I think that process needs to include email in a structured, agreed upon way.  Previously, given the difficulty of some members attending some conference calls, we used the email list to enable members not on the call to weigh-in before decisions are locked down. Given the geographic distribution and busy schedules of our volunteers, I think incorporating email in our decision-making processes, and getting staff/consultant support in running the protocol, is necessary to support Team member participation. For example, only 9 Team members were on the last conference call. 

Regarding a Barcelona meeting, as I recall the Team agreed on the last conference call  that, after DC, we have our next F2F meeting around the ICANN meeting in October in Barcelona. I specifically suggested that we ask staff to investigate our ability to meet before, after, or during the Barcelona meeting and that we then quickly come to agreement on the exact dates and nature of our meeting on e-mail over the following few days.  

While Phil noted his understanding that staff prefers to have the Team meet before the Barcelona meeting starts, I don’t think that should be construed as a “Team decision.”  Unfortunately, I now see this was recorded by staff as the Team’s decision. Please clarify if I’m remembering things incorrectly.

Personally, I would like to make sure the times and dates for Team meetings are driven by maximizing Team participation rather than staff convenience. 

Thanks.

Denise

Denise Michel

Domain Name System Strategy & Management

Facebook, Inc.

denisemichel at fb.com 

On 7/29/18, 1:27 PM, "Ssr2-review on behalf of Phil Khoury" <ssr2-review-bounces at icann.org on behalf of phil at crkhoury.com> wrote:

    Hello all,

    I understand people's concerns over scheduling - but could I please make a request?

    As a matter of process, if the team makes a decision in plenary and you now want to revisit that decision, how about we put that on the agenda for the next team meeting rather than random email exchanges.  Without a process for resolution, these just add to the general sense of confusion and chaotic decision-making.

    Staff, can we please add to agenda for next meeting?

    Cheers

    Phil

    Phil Khoury

    Facilitator – ICANN SSR2

    phil at crkhoury.com <mailto:phil at cameronralph.com.au> 

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    On 28/7/18, 6:39 pm, "Ssr2-review on behalf of Boban Krsic" <ssr2-review-bounces at icann.org on behalf of krsic at denic.de> wrote:

        Oops, we are talking about Thursday / Friday before the official ICANN Meeting. But nevertheless, unfortunately, I am not able to participate in

        person due to personal commitments. I am arriving on Sunday in Barcelona and planning to stay until Thursday.

        Best regards,

          - Boban.

        > On 28. Jul 2018, at 08:25, Boban Krsic <krsic at denic.de> wrote:

        >

        >

        > Hi all,

        >

        >> On 28. Jul 2018, at 00:13, Geoff Huston <gih at apnic.net> wrote:

        >>

        >> I am in favour of Eric’s suggestions to use some time during the week.

        >

        > Same here. I have already booked my flight back to Germany for Thursday due to private commitments on Friday.

        >

       > Best regards,

        >

        >  - Boban.

        >

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