[Ssr2-review] Action items - calls & meeting

[Scott McCormick]

Being a new member, but having worked with international teams and knowing the pain of scheduling.  My recommendation would be to have two calls vs three.  Once a week should work for now, we can always add another if the need requires.  I think we should send out a doodle to request what two general Thursday times works best for everyone.

-Scott


On 7/5/18, 1:43 PM, "Ssr2-review on behalf of Denise Michel" <ssr2-review-bounces at icann.org on behalf of denisemichel at fb.com> wrote:

    Hi. Yes, initially the Team chose 3 rotating times to "share the pain" and went down to 2 due to lack of attendance at the 0500 (or there about) time slot.  Staff has again suggested 3 call times, given the distribution of members.  
    
    If  0500 is dropped, do our Asia/Pacific members feel 1300 and/or 2000 meets their needs?
    
    Best,
    Denise
    
    Denise Michel
    Domain Name System Strategy & Management
    Facebook, Inc.
    denisemichel at fb.com 
     
     
    
    On 7/5/18, 10:24 AM, "Geoff Huston" <gih at apnic.net> wrote:
    
        Hi,
        
        This rotation of call times was not terribly successful last time, and I have no grounds for optimism that it will be any better this time around. As I recall the 0500 UTC call was not attended by many, and the constant rotation of the call times meant chaos in scheduling around these calls.
        
        
        Geoff
        
        
        > On 6 Jul 2018, at 2:50 am, Denise Michel <denisemichel at fb.com> wrote:
        > 
        > Hi, All. 
        >  
        > Following-up on some action items from today’s call:
        >  
        > 	• Team members on today’s call seemed to agree with rotating Team calls through 3 times:  05:00, 13:00 and 20:00 UTC on Thursdays. What’s your preference on call frequency? Once a week? Bi-weekly? Previously we held times on the calendar each week and cancelled if not needed. If you have preferences, please post on the list before tomorrow.
        >  
        > 	• Team members on today’s call settled on DC, Aug.22 – 24 for our next face-to-face meeting.
        >  
        > 	• If you need help with visas or other travel documentation for this meeting, please email staff directly this week and copy me and Eric.
        > 	• For new members – ICANN has its own protocols for arranging travel. If you haven’t received information and documentation on this, please contact staff directly.
        > 	• Staff – please send members a calendar hold, schedule the conference room and supporting operations, inform ICANN Travel and let us know how quickly they can contact members to arrange flights and hotels. It would be great if we could save ICANN funds by booking expeditiously.
        >  
        > Thanks.
        > Denise
        >  
        >  
        >  
        > Denise Michel
        > Domain Name System Strategy & Management
        > Facebook, Inc.
        > denisemichel at fb.com 
        >  
        >  
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