[Ssr2-review] Agenda for upcoming meeting and f2f objectives

[Jennifer Bryce]

Dear SSR2 RT members,

Please find below the agenda for the next SSR2 meeting, Thursday 19th July at 20:00 UTC.

Also, below and attached are the draft objectives for the face-to-face meeting in DC, for your comment and feedback. These have been drafted by Phil.

Agenda - 19 July - 20:00 UTC

  1.  Attendances, apologies, admin issues
  2.  Brief update from Phil on progress with interviews and proposed report-back
  3.  Minutes – discussion, proposal – Phil to draft ‘model minutes’ from this meeting – to be reviewed by RT
  4.  Induction for new members – progress, feedback so far from new members
  5.  Recommencing Review work
     *   Discuss suggestion for preparation of a summary of status of work completed, status of workplan, outstanding RT tasklists, staff tasks
     *   SSR2 scope – suggestions re: possible preparation for team
  6.  Initial discussion about (F2F)
     *   Draft objectives for meeting (attachment)
     *   “What are we going to do for three whole days?”
     *   Issues for resolution over next couple of weeks – eg. ground rules, remote attendance, observers, communication of outcomes
     *   Preparation/homework over next few weeks
  7.  Progress report on preparation for face-to-face (F2F) meeting - from staff on attendance, administration, travel, etc
  8.  SSR2 revised timeline and budget – discussion - how and when to resolve
  9.  Next F2F at ICANN63 Barcelona
     *   Discussion and decision - F2F RT meeting before main session, deadline July 20
     *   Discussion on open engagement session – deadline mid-September
  10. Next teleconference meetings – results of Poll – recommendation
     *   Schedule all meetings up to F2F only
     *   3 meetings – approximately August 2nd, 9th and 16th
     *   Resolve ongoing schedules in light of F2F outcomes

Attachment - Draft objectives for DC F2F – for comment and feedback

  1.  Get to know one another, create relationship
  2.  Set context – where does RT find itself
  3.  Deal with history and understand multiple perspectives (individuals, groups, team, staff, Board, constituencies, etc.)
  4.  Identify and agree lessons learned
  5.  Agree ground rules for team interactions
  6.  Discuss and agree commitment of time by volunteers
  7.  Review and agree roles and protocols for staff access and support
  8.  Understand and develop strategies for building confidence of stakeholders
  9.  Revisit, revise as needed and agree building blocks – scope, range of methodologies to be applied, coordination, internal review processes, external testing/review, formal consultation processes
  10. Revisit leadership roles needed and agree structure and people
  11. Settle team communication and engagement (meetings, minutes, protocols, etc.)
  12. Use all available leftover time to progress Review tasks

Best,
Jennifer
--
Jennifer Bryce
Senior Reviews Coordinator
Internet Corporation for Assigned Names and Numbers (ICANN)

Email: jennifer.bryce at icann.org
Skype: jennifer.bryce.icann
www.icann.org
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