[Ssr2-review] Agenda for upcoming meeting and f2f objectives

[Geoff Huston]

My apologies - I will not be able to make this week’s call.

Geoff


> On 18 Jul 2018, at 8:06 am, Jennifer Bryce <jennifer.bryce at icann.org> wrote:
> 
> Dear SSR2 RT members,
>  
> Please find below the agenda for the next SSR2 meeting, Thursday 19th July at 20:00 UTC.
>  
> Also, below and attached are the draft objectives for the face-to-face meeting in DC, for your comment and feedback. These have been drafted by Phil.
>  
> Agenda - 19 July - 20:00 UTC
> 	• Attendances, apologies, admin issues 
> 	• Brief update from Phil on progress with interviews and proposed report-back
> 	• Minutes – discussion, proposal – Phil to draft ‘model minutes’ from this meeting – to be reviewed by RT
> 	• Induction for new members – progress, feedback so far from new members
> 	• Recommencing Review work 
> 		• Discuss suggestion for preparation of a summary of status of work completed, status of workplan, outstanding RT tasklists, staff tasks
> 		• SSR2 scope – suggestions re: possible preparation for team
> 	• Initial discussion about (F2F) 
> 		• Draft objectives for meeting (attachment)
> 		• “What are we going to do for three whole days?”
> 		• Issues for resolution over next couple of weeks – eg. ground rules, remote attendance, observers, communication of outcomes
> 		• Preparation/homework over next few weeks
> 	• Progress report on preparation for face-to-face (F2F) meeting - from staff on attendance, administration, travel, etc
> 	• SSR2 revised timeline and budget – discussion - how and when to resolve
> 	• Next F2F at ICANN63 Barcelona  
> 		• Discussion and decision - F2F RT meeting before main session, deadline July 20
> 		• Discussion on open engagement session – deadline mid-September
> 	• Next teleconference meetings – results of Poll – recommendation
> 		• Schedule all meetings up to F2F only
> 		• 3 meetings – approximately August 2nd, 9th and 16th
> 		• Resolve ongoing schedules in light of F2F outcomes
>  
> Attachment - Draft objectives for DC F2F – for comment and feedback
> 	• Get to know one another, create relationship
> 	• Set context – where does RT find itself
> 	• Deal with history and understand multiple perspectives (individuals, groups, team, staff, Board, constituencies, etc.)
> 	• Identify and agree lessons learned
> 	• Agree ground rules for team interactions
> 	• Discuss and agree commitment of time by volunteers
> 	• Review and agree roles and protocols for staff access and support
> 	• Understand and develop strategies for building confidence of stakeholders
> 	• Revisit, revise as needed and agree building blocks – scope, range of methodologies to be applied, coordination, internal review processes, external testing/review, formal consultation processes
> 	• Revisit leadership roles needed and agree structure and people
> 	• Settle team communication and engagement (meetings, minutes, protocols, etc.)
> 	• Use all available leftover time to progress Review tasks
>  
> Best,
> Jennifer
> -- 
> Jennifer Bryce
> Senior Reviews Coordinator 
> Internet Corporation for Assigned Names and Numbers (ICANN)
>  
> Email: jennifer.bryce at icann.org
> Skype: jennifer.bryce.icann
> www.icann.org
> <Draft objectives for DC F2F.docx>_______________________________________________
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