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<p class="MsoNormal"><span style="font-size:11.0pt">Hi all,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We have created a draft file naming structure for staff to use for all documents shared with the SSR2 Review Team. The intention is to help the Review Team to quickly and easily identify the contents of a
document and at what stage the document is in. It will also help support version control and allow easy archiving of documents.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">You can review the details of the structure in the attached document - also pasted below. Let us know if you any concerns with this approach or would like to propose an alternative structure.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">----------------------<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Draft file naming structure for SSR2-RT<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">This is based on the work done on the CCWG-Accountability WS1 and 2 to some extent.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">CCWG-Accountability-WS2-Plenary20170412-AgendaV1.0BT<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The intent is to create a filename that is independent of internal filing system attributes (eg. dates) so the reader can simply and quickly identify what the contents of that file should be and by whom is
was produced. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">File naming convention. – composed of:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo5"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:11.0pt">Project tag</span></b><span style="font-size:11.0pt">: SSR2<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level2 lfo5">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">All files produced for this project should have this tag as the first part of the filename. Other reference material may also be tagged with this if useful but the filename would have to reference
this.<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo3"><b><span style="font-size:11.0pt">Sub-groups:
</span></b><span style="font-size:11.0pt">If the RT creates a sub-group to deal with SSR1 recommendations the this could be SSR1RecsSG or SSR1Recommendations – in this case this would create
<b>SSR2-SSR1RecsSG</b>. A good starting point for these can be the names of mailing lists for the project as such
<b>SSR-Coordination</b> could be used for Co-Chair/Staff work and meetings. What is important is to keep a living list of these.<b><o:p></o:p></b></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><b><span style="font-size:11.0pt">Descriptor –
</span></b><span style="font-size:11.0pt">This is really the most complex one where we will have to agree to a list of these for the common things. Here are some suggestions of some of the more commonly used ones:<b><o:p></o:p></b></span>
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level2 lfo3"><b><span style="font-size:11.0pt">Meeting-(date)-(sub-descriptor) –
</span></b><span style="font-size:11.0pt">I would suggest using this descriptor for all non-Face-to-Face meetings of the RT.
<b><o:p></o:p></b></span></li><li class="MsoNormal" style="mso-list:l0 level2 lfo3"><b><span style="font-size:11.0pt">Date –</span></b><span style="font-size:11.0pt">Recommend using YYYYMMDD as in 20170411. This will keep the files in chronological order when you sort them.<b><o:p></o:p></b></span></li><li class="MsoNormal" style="mso-list:l0 level2 lfo3"><b><span style="font-size:11.0pt">Sub-descriptors</span></b><span style="font-size:11.0pt"> might include:<b><o:p></o:p></b></span>
<ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="mso-list:l0 level3 lfo3"><b><span style="font-size:11.0pt">Agenda<o:p></o:p></span></b></li><li class="MsoNormal" style="mso-list:l0 level3 lfo3"><b><span style="font-size:11.0pt">SlideDeck<o:p></o:p></span></b></li><li class="MsoNormal" style="mso-list:l0 level3 lfo3"><b><span style="font-size:11.0pt">Notes<o:p></o:p></span></b></li><li class="MsoNormal" style="mso-list:l0 level3 lfo3"><b><span style="font-size:11.0pt">ActionItems<o:p></o:p></span></b></li><li class="MsoNormal" style="mso-list:l0 level3 lfo3"><b><span style="font-size:11.0pt">Recordings<o:p></o:p></span></b></li><li class="MsoNormal" style="mso-list:l0 level3 lfo3"><b><span style="font-size:11.0pt">Transcriptions<o:p></o:p></span></b></li><li class="MsoNormal" style="mso-list:l0 level3 lfo3"><b><span style="font-size:11.0pt">Presentation<o:p></o:p></span></b></li><li class="MsoNormal" style="mso-list:l0 level3 lfo3"><b><span style="font-size:11.0pt">FacetoFaceMeeting-(date)-(sub-descriptor)<o:p></o:p></span></b></li><li class="MsoNormal" style="mso-list:l0 level3 lfo3"><b><span style="font-size:11.0pt">Report<o:p></o:p></span></b></li></ul>
</li></ul>
</li></ul>
<p class="MsoNormal" style="margin-left:.5in;text-indent:.5in"><span style="font-size:11.0pt">(As with the previous point what is important is to keep a living list of these for the team.)<b><o:p></o:p></b></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo3"><b><span style="font-size:11.0pt">Version –</span></b><span style="font-size:11.0pt"> VX.Y (eg V1.0) where X is for major versions and Y is for minor versions. You can extend either into multiple digits
(eg V1.12). Usually starting at V1.0 for a new document although some people like to start at V0.1 when producing the first few versions from scratch and then move to V1.0 once its shared.<b><o:p></o:p></b></span>
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level2 lfo3"><span style="font-size:11.0pt">If someone edits a document in any way then they should update the version number accordingly and ensure they note themselves as the Author (next field).<b><o:p></o:p></b></span></li></ul>
</li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><b><span style="font-size:11.0pt">Author(s) –
</span></b><span style="font-size:11.0pt">In small groups a person’s initials are usually fine. Only one set of initials should be included. Adding initials to the previous ones there can lead to confusion.<b><o:p></o:p></b></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><b><span style="font-size:11.0pt">Status –
</span></b><span style="font-size:11.0pt">This field is optional and a bit of a catch all. It could be used for any of the following types of information:<b><o:p></o:p></b></span>
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level2 lfo3"><b><span style="font-size:11.0pt">DRAFT<o:p></o:p></span></b></li><li class="MsoNormal" style="mso-list:l0 level2 lfo3"><b><span style="font-size:11.0pt">FINAL
<o:p></o:p></span></b></li><li class="MsoNormal" style="mso-list:l0 level2 lfo3"><b><span style="font-size:11.0pt">RED-LINED
<o:p></o:p></span></b></li><li class="MsoNormal" style="mso-list:l0 level2 lfo3"><b><span style="font-size:11.0pt">CLEAN
<o:p></o:p></span></b></li><li class="MsoNormal" style="mso-list:l0 level2 lfo3"><b><span style="font-size:11.0pt">PUBLISHED<o:p></o:p></span></b></li></ul>
</li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black">-- <o:p></o:p></span></p>
<div>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Source Sans Pro";color:#595959">Jennifer Bryce</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Sans Pro";color:#595959">Senior Reviews Coordinator </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Sans Pro";color:#595959">Internet Corporation for Assigned Names and Numbers (ICANN)</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Sans Pro";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Sans Pro";color:#595959">Email: jennifer.bryce@icann.org</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Sans Pro";color:#595959">Skype: jennifer.bryce.icann</span><span style="color:black"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Sans Pro";color:#595959">www.icann.org</span><o:p></o:p></p>
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