<html xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40"><head><meta http-equiv=Content-Type content="text/html; charset=utf-8"><meta name=Generator content="Microsoft Word 15 (filtered medium)"><style><!--
/* Font Definitions */
@font-face
{font-family:Helvetica;
panose-1:2 11 5 4 2 2 2 2 2 4;}
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:"Source Sans Pro";}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
span.apple-converted-space
{mso-style-name:apple-converted-space;}
.MsoChpDefault
{mso-style-type:export-only;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:671764504;
mso-list-template-ids:-1;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1
{mso-list-id:2060086548;
mso-list-template-ids:-1;}
@list l1:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l1:level3
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level5
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level6
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level8
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level9
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2
{mso-list-id:2132018482;
mso-list-template-ids:-1;}
@list l2:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l2:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2:level5
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2:level6
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2:level8
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2:level9
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style></head><body lang=EN-US link=blue vlink="#954F72"><div class=WordSection1><p class=MsoNormal>I would support a central repository if ICANN had a true document management system. There were formal discussions about doing that a few years ago, but I don’t see where they have gone anywhere. I was part of some of them, and will try to put together some more details if anybody is interested.</p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>I don’t find Google Docs very helpful. Many ICANN groups that I have been a part of considered that system, and all decided to do edits using local files.</p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Don</p><p class=MsoNormal><o:p> </o:p></p><div style='mso-element:para-border-div;border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal style='border:none;padding:0in'><b>From: </b><a href="mailto:aalain@trstech.net">ALAIN AINA</a><br><b>Sent: </b>Friday, April 28, 2017 4:57 PM<br><b>To: </b><a href="mailto:ssr2-review@icann.org">SSR2</a><br><b>Subject: </b>Re: [Ssr2-review] SSR2 document naming structure<br><br></p></div><p class=MsoNormal><span style='font-size:10.5pt'>Also can we confirm that for group editing and collaboration that everyone is ok with the use of Google Docs?<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal>Force people to have a google account and export document. My 15 years experience at SSAC shows that editing via local word docs work.<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Thanks<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>—Alain<o:p></o:p></p></div><div><div><div><div><div><div><div><div><p class=MsoNormal><span style='font-size:10.5pt'><o:p> </o:p></span></p></div></div></div></div></div></div></div></div><div><p class=MsoNormal><o:p> </o:p></p></div><p class=MsoNormal><br><br><o:p></o:p></p><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><div><p class=MsoNormal> <o:p></o:p></p></div><div><p class=MsoNormal> <o:p></o:p></p></div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><div><p class=MsoNormal><b>From:<span class=apple-converted-space> </span></b><a href="mailto:jennifer.bryce@icann.org"><span style='color:#954F72'>Jennifer Bryce</span></a><br><b>Sent:<span class=apple-converted-space> </span></b>Thursday, April 27, 2017 6:55 AM<br><b>To:<span class=apple-converted-space> </span></b><a href="mailto:ssr2-review@icann.org"><span style='color:#954F72'>SSR2</span></a><br><b>Subject:<span class=apple-converted-space> </span></b>[Ssr2-review] SSR2 document naming structure<o:p></o:p></p></div></div><div><p class=MsoNormal> <o:p></o:p></p></div><div><p class=MsoNormal>Hi all,<o:p></o:p></p></div><div><p class=MsoNormal> <o:p></o:p></p></div><div><p class=MsoNormal>We have created a draft file naming structure for staff to use for all documents shared with the SSR2 Review Team. The intention is to help the Review Team to quickly and easily identify the contents of a document and at what stage the document is in. It will also help support version control and allow easy archiving of documents.<span class=apple-converted-space> </span><o:p></o:p></p></div><div><p class=MsoNormal> <o:p></o:p></p></div><div><p class=MsoNormal>You can review the details of the structure in the attached document - also pasted below. Let us know if you any concerns with this approach or would like to propose an alternative structure.<o:p></o:p></p></div><div><p class=MsoNormal> <o:p></o:p></p></div><div><p class=MsoNormal> <o:p></o:p></p></div><div><p class=MsoNormal>----------------------<o:p></o:p></p></div><div><p class=MsoNormal><b>Draft file naming structure for SSR2-RT</b><o:p></o:p></p></div><div><p class=MsoNormal><b> </b><o:p></o:p></p></div><div><p class=MsoNormal>This is based on the work done on the CCWG-Accountability WS1 and 2 to some extent.<o:p></o:p></p></div><div><p class=MsoNormal> <o:p></o:p></p></div><div><p class=MsoNormal><b>CCWG-Accountability-WS2-Plenary20170412-AgendaV1.0BT</b><o:p></o:p></p></div><div><p class=MsoNormal><b> </b><o:p></o:p></p></div><div><p class=MsoNormal>The intent is to create a filename that is independent of internal filing system attributes (eg. dates) so the reader can simply and quickly identify what the contents of that file should be and by whom is was produced.<span class=apple-converted-space> </span><o:p></o:p></p></div><div><p class=MsoNormal> <o:p></o:p></p></div><div><p class=MsoNormal>File naming convention. – composed of:<o:p></o:p></p></div><ul style='margin-top:0in' type=disc><li class=MsoNormalCxSpMiddle style='margin-left:0in;mso-add-space:auto;line-height:12.6pt;mso-list:l0 level1 lfo1'><b>Project tag</b>: SSR2<span style='font-size:12.0pt'><o:p></o:p></span></li></ul><ul style='margin-top:0in' type=disc><ul style='margin-top:0in' type=circle><li class=MsoNormalCxSpMiddle style='margin-left:0in;mso-add-space:auto;line-height:12.6pt;mso-list:l0 level2 lfo1'>All files produced for this project should have this tag as the first part of the filename. Other reference material may also be tagged with this if useful but the filename would have to reference this.<span style='font-size:12.0pt'><o:p></o:p></span></li></ul></ul><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-left:0in;mso-list:l2 level1 lfo2'><b>Sub-groups:<span class=apple-converted-space> </span></b>If the RT creates a sub-group to deal with SSR1 recommendations the this could be SSR1RecsSG or SSR1Recommendations – in this case this would create<span class=apple-converted-space> </span><b>SSR2-SSR1RecsSG</b>. A good starting point for these can be the names of mailing lists for the project as such<span class=apple-converted-space> </span><b>SSR-Coordination</b><span class=apple-converted-space> </span>could be used for Co-Chair/Staff work and meetings. What is important is to keep a living list of these.<o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l2 level1 lfo2'><b>Descriptor –<span class=apple-converted-space> </span></b>This is really the most complex one where we will have to agree to a list of these for the common things. Here are some suggestions of some of the more commonly used ones:<o:p></o:p></li></ul><ul style='margin-top:0in' type=disc><ul style='margin-top:0in' type=circle><li class=MsoNormal style='margin-left:0in;mso-list:l2 level2 lfo2'><b>Meeting-(date)-(sub-descriptor) –<span class=apple-converted-space> </span></b>I would suggest using this descriptor for all non-Face-to-Face meetings of the RT.<span class=apple-converted-space> </span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l2 level2 lfo2'><b>Date –</b>Recommend using YYYYMMDD as in 20170411. This will keep the files in chronological order when you sort them.<o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l2 level2 lfo2'><b>Sub-descriptors</b><span class=apple-converted-space> </span>might include:<o:p></o:p></li></ul></ul><ul style='margin-top:0in' type=disc><ul style='margin-top:0in' type=circle><ul style='margin-top:0in' type=square><li class=MsoNormal style='margin-left:0in;mso-list:l2 level3 lfo2'><b>Agenda</b><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l2 level3 lfo2'><b>SlideDeck</b><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l2 level3 lfo2'><b>Notes</b><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l2 level3 lfo2'><b>ActionItems</b><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l2 level3 lfo2'><b>Recordings</b><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l2 level3 lfo2'><b>Transcriptions</b><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l2 level3 lfo2'><b>Presentation</b><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l2 level3 lfo2'><b>FacetoFaceMeeting-(date)-(sub-descriptor)</b><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l2 level3 lfo2'><b>Report</b><o:p></o:p></li></ul></ul></ul><div style='margin-left:.5in'><p class=MsoNormal style='text-indent:.5in'>(As with the previous point what is important is to keep a living list of these for the team.)<o:p></o:p></p></div><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-left:0in;mso-list:l1 level1 lfo3'><b>Version –</b><span class=apple-converted-space> </span>VX.Y (eg V1.0) where X is for major versions and Y is for minor versions. You can extend either into multiple digits (eg V1.12). Usually starting at V1.0 for a new document although some people like to start at V0.1 when producing the first few versions from scratch and then move to V1.0 once its shared.<o:p></o:p></li></ul><ul style='margin-top:0in' type=disc><ul style='margin-top:0in' type=circle><li class=MsoNormal style='margin-left:0in;mso-list:l1 level2 lfo3'>If someone edits a document in any way then they should update the version number accordingly and ensure they note themselves as the Author (next field).<o:p></o:p></li></ul></ul><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-left:0in;mso-list:l1 level1 lfo3'><b>Author(s) –<span class=apple-converted-space> </span></b>In small groups a person’s initials are usually fine. Only one set of initials should be included. Adding initials to the previous ones there can lead to confusion.<o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l1 level1 lfo3'><b>Status –<span class=apple-converted-space> </span></b>This field is optional and a bit of a catch all. It could be used for any of the following types of information:<o:p></o:p></li></ul><ul style='margin-top:0in' type=disc><ul style='margin-top:0in' type=circle><li class=MsoNormal style='margin-left:0in;mso-list:l1 level2 lfo3'><b>DRAFT</b><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l1 level2 lfo3'><b>FINAL<span class=apple-converted-space> </span></b><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l1 level2 lfo3'><b>RED-LINED<span class=apple-converted-space> </span></b><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l1 level2 lfo3'><b>CLEAN<span class=apple-converted-space> </span></b><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l1 level2 lfo3'><b>PUBLISHED</b><o:p></o:p></li></ul></ul><div><p class=MsoNormal> <o:p></o:p></p></div><div><p class=MsoNormal> <o:p></o:p></p></div><div><p class=MsoNormal> <o:p></o:p></p></div><div><p class=MsoNormal> <span class=apple-converted-space> </span><o:p></o:p></p></div><div><p class=MsoNormal><span style='font-size:10.5pt'>-- </span><o:p></o:p></p></div><div><div><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Source Sans Pro",serif;color:#595959'>Jennifer Bryce</span></b><o:p></o:p></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Source Sans Pro",serif;color:#595959'>Senior Reviews Coordinator </span><o:p></o:p></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Source Sans Pro",serif;color:#595959'>Internet Corporation for Assigned Names and Numbers (ICANN)</span><o:p></o:p></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Source Sans Pro",serif'> </span><o:p></o:p></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Source Sans Pro",serif;color:#595959'>Email:<span class=apple-converted-space> </span><a href="mailto:jennifer.bryce@icann.org"><span style='color:#954F72'>jennifer.bryce@icann.org</span></a></span><o:p></o:p></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Source Sans Pro",serif;color:#595959'>Skype: jennifer.bryce.icann</span><o:p></o:p></p></div></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Source Sans Pro",serif;color:#595959'><a href="http://www.icann.org/"><span style='color:#954F72'>www.icann.org</span></a></span><o:p></o:p></p></div><div><p class=MsoNormal> <o:p></o:p></p></div><p class=MsoNormal><span style='font-size:9.0pt;font-family:"Helvetica",sans-serif'>_______________________________________________<br>Ssr2-review mailing list<br></span><a href="mailto:Ssr2-review@icann.org"><span style='font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#954F72'>Ssr2-review@icann.org</span></a><span style='font-size:9.0pt;font-family:"Helvetica",sans-serif'><br></span><a href="https://mm.icann.org/mailman/listinfo/ssr2-review"><span style='font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#954F72'>https://mm.icann.org/mailman/listinfo/ssr2-review</span></a><o:p></o:p></p></blockquote><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>