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<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt">Dear SSR2 RT members,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please find below the agenda for the next SSR2 meeting, Thursday 19<sup>th</sup> July at 20:00 UTC.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Also, below and attached are the draft objectives for the face-to-face meeting in DC,
<b>for your comment and feedback</b>. These have been drafted by Phil.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Agenda - 19 July - 20:00 UTC
<o:p></o:p></span></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt">Attendances, apologies, admin issues <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt">Brief update from Phil on progress with interviews and proposed report-back<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt">Minutes – discussion, proposal – Phil to draft ‘model minutes’ from this meeting – to be reviewed by RT<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt">Induction for new members – progress, feedback so far from new members<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt">Recommencing Review work <o:p></o:p></span>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level2 lfo2"><span style="font-size:11.0pt">Discuss suggestion for preparation of a summary of status of work completed, status of workplan, outstanding RT tasklists, staff tasks<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level2 lfo2"><span style="font-size:11.0pt">SSR2 scope – suggestions re: possible preparation for team<o:p></o:p></span></li></ol>
</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt">Initial discussion about (F2F) <o:p></o:p></span>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level2 lfo2"><span style="font-size:11.0pt">Draft objectives for meeting (attachment)<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level2 lfo2"><span style="font-size:11.0pt">“What are we going to do for three whole days?”<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level2 lfo2"><span style="font-size:11.0pt">Issues for resolution over next couple of weeks – eg. ground rules, remote attendance, observers, communication of outcomes<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level2 lfo2"><span style="font-size:11.0pt">Preparation/homework over next few weeks<o:p></o:p></span></li></ol>
</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt">Progress report on preparation for face-to-face (F2F) meeting - from staff on attendance, administration, travel, etc<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt">SSR2 revised timeline and budget – discussion - how and when to resolve<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt">Next F2F at ICANN63 Barcelona <o:p></o:p></span>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level2 lfo2"><span style="font-size:11.0pt">Discussion and decision - F2F RT meeting before main session, deadline July 20<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level2 lfo2"><span style="font-size:11.0pt">Discussion on open engagement session – deadline mid-September<o:p></o:p></span></li></ol>
</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt">Next teleconference meetings – results of Poll – recommendation<o:p></o:p></span>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level2 lfo2"><span style="font-size:11.0pt">Schedule all meetings up to F2F only<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level2 lfo2"><span style="font-size:11.0pt">3 meetings – approximately August 2<sup>nd</sup>, 9<sup>th</sup> and 16<sup>th</sup><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level2 lfo2"><span style="font-size:11.0pt">Resolve ongoing schedules in light of F2F outcomes<o:p></o:p></span></li></ol>
</li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-GB" style="font-size:11.0pt">Attachment - Draft objectives for DC F2F – for comment and feedback</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo5"><span style="font-size:11.0pt">Get to know one another, create relationship<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo5"><span style="font-size:11.0pt">Set context – where does RT find itself<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo5"><span style="font-size:11.0pt">Deal with history and understand multiple perspectives (individuals, groups, team, staff, Board, constituencies, etc.)<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo5"><span style="font-size:11.0pt">Identify and agree lessons learned<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo5"><span style="font-size:11.0pt">Agree ground rules for team interactions<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo5"><span style="font-size:11.0pt">Discuss and agree commitment of time by volunteers<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo5"><span style="font-size:11.0pt">Review and agree roles and protocols for staff access and support<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo5"><span style="font-size:11.0pt">Understand and develop strategies for building confidence of stakeholders<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo5"><span style="font-size:11.0pt">Revisit, revise as needed and agree building blocks – scope, range of methodologies to be applied, coordination, internal review processes, external
testing/review, formal consultation processes<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo5"><span style="font-size:11.0pt">Revisit leadership roles needed and agree structure and people<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo5"><span style="font-size:11.0pt">Settle team communication and engagement (meetings, minutes, protocols, etc.)<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo5"><span style="font-size:11.0pt">Use all available leftover time to progress Review tasks<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Jennifer<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black">-- <o:p></o:p></span></p>
<div>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Source Sans Pro";color:#595959">Jennifer Bryce</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Sans Pro";color:#595959">Senior Reviews Coordinator </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Sans Pro";color:#595959">Internet Corporation for Assigned Names and Numbers (ICANN)</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Sans Pro";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Sans Pro";color:#595959">Email: jennifer.bryce@icann.org</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Sans Pro";color:#595959">Skype: jennifer.bryce.icann</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Sans Pro";color:#595959">www.icann.org</span><o:p></o:p></p>
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