<html><head><meta http-equiv="Content-Type" content="text/html charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><meta http-equiv="Content-Type" content="text/html charset=utf-8" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><div class=""><no hat></div>Hi Jennifer,<div class=""><br class=""></div><div class="">I think asking the team to extend the already week-long engagement that we have for ICANN63 by two days up front is asking for too much (especially post-pause). On multiple occasions before the pause we had expressed to Staff that extending the existing ICANN trip is often prohibitive for some of us. Some of us have other commitments that cause >1week to be a non-starter. As we start to think through the agenda for ICANN63’s f2f, I think it would be much more reasonable to find time during the week for us to meet. Perhaps scheduling multiple shorter (3-4 hour) blocks would even make us more efficient. If there is any consternation about room availability, I would suggest we either look for space at the connected hotel or just use one of the smaller pop-up rooms that I believe you all tend to hold open. I am hopeful that after what the RT has been through, we don’t continue to make participation so difficult.</div><div class=""><br class=""></div><div class="">Thanks,</div><div class=""><br class=""></div><div class="">Eric</div><div class=""></no hat></div><div class=""><br class=""><div class=""><blockquote type="cite" class=""><div class="">On Jul 26, 2018, at 8:28 AM, Jennifer Bryce <<a href="mailto:jennifer.bryce@icann.org" class="">jennifer.bryce@icann.org</a>> wrote:</div><br class="Apple-interchange-newline"><div class=""><div class="WordSection1" style="page: WordSection1; font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255);"><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">Dear SSR2 Review Team,</span><o:p class=""></o:p></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""> </span><o:p class=""></o:p></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">Per the team decision on the 19 July call to plan to meet before the ICANN meeting in Barcelona, we are confirming that we have submitted the request for a 2-day meeting to be held in Barcelona on 18 and 19 October. These are the only available dates for ICANN63 pre-meetings.<span class="Apple-converted-space"> </span></span><o:p class=""></o:p></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""> </span><o:p class=""></o:p></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">Please note that requests are limited by available space and resources. We will let the review team know when the meeting is confirmed (likely in early August).</span><o:p class=""></o:p></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><o:p class=""> </o:p></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">Once confirmed, please note that the review team will have until approximately mid-August (exact date TBD) to cancel the meeting request. If the confirmed meeting<span class="Apple-converted-space"> </span></span><span style="font-size: 11pt;" class="">is cancelled after the mid-August date, the review team will incur a fee as the contracts for space, resources and equipment will already be in place. </span><o:p class=""></o:p></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""> </span><o:p class=""></o:p></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><b class=""><span style="font-size: 11pt;" class="">Meetings at ICANN meetings</span></b><span style="" class=""><o:p class=""></o:p></span></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">In addition, as requested, below is some general information about requesting face-to-face meetings around ICANN meetings:</span><o:p class=""></o:p></div><ul type="disc" style="margin-bottom: 0in; margin-top: 0in;" class=""><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt; border: 1pt none windowtext; padding: 0in; background-color: white; background-position: initial initial; background-repeat: initial initial;" class="">Requests are required to be submitted 90</span><span style="font-size: 11pt; color: windowtext; border: 1pt none windowtext; padding: 0in; background-color: white; background-position: initial initial; background-repeat: initial initial;" class=""><span class="Apple-converted-space"> </span></span><span style="font-size: 11pt; border: 1pt none windowtext; padding: 0in; background-color: white; background-position: initial initial; background-repeat: initial initial;" class="">days prior to the proposed meeting dates. Any f</span><span style="font-size: 11pt; color: windowtext; border: 1pt none windowtext; padding: 0in;" class="">ace-to-face</span><span style="font-size: 11pt; border: 1pt none windowtext; padding: 0in; background-color: white; background-position: initial initial; background-repeat: initial initial;" class=""><span class="Apple-converted-space"> </span>meeting requests less than 90 days prior to the event date(s)<span class="Apple-converted-space"> </span></span><span style="font-size: 11pt; color: windowtext; border: 1pt none windowtext; padding: 0in;" class="">will be reviewed and considered by the Meetings Team and/or ICANN management on a case-by-case basis<span style="background-color: white; background-position: initial initial; background-repeat: initial initial;" class=""><span class="Apple-converted-space"> </span></span></span><span style="font-size: 11pt; border: 1pt none windowtext; padding: 0in; background-color: white; background-position: initial initial; background-repeat: initial initial;" class="">due to the required length of time for the contracting processes, travel booking, and overall time needed to properly plan a quality meeting.</span><o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt; border: 1pt none windowtext; padding: 0in; background-color: white; background-position: initial initial; background-repeat: initial initial;" class="">ICANN’s meeting team will advise which days are available for face-to-face meetings prior to ICANN meetings in good time for the review team to meet the 90-day deadline.</span><o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">During ICANN meetings, room availability is limited to short blocks of time. Additionally, many review team members have demands on their schedules to participate in various sessions. As such, full-day face-to-face meetings during ICANN meetings are not feasible.</span><o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">Typically, due to contractual restrictions of the ICANN meeting venues, face-to-face meetings are not feasible after ICANN meetings (ICANN63 was confirmed as a location where post meetings are not possible).<span class="Apple-converted-space"> </span></span><o:p class=""></o:p></li></ul><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""> </span><o:p class=""></o:p></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><b class=""><span style="font-size: 11pt;" class="">Meetings outside of ICANN meetings</span></b><span style="" class=""><o:p class=""></o:p></span></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">For future planning purposes, the attached slides provide an overview of steps, timeframes, and cost estimates that ought to be considered when planning a face-to-face meeting<span style="color: rgb(46, 117, 182);" class="">.</span></span><o:p class=""></o:p></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""> </span><o:p class=""></o:p></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">We would be happy to answer any questions on the content of this email or the attached slides.</span><o:p class=""></o:p></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""> </span><o:p class=""></o:p></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">Best,</span><o:p class=""></o:p></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">Jennifer </span><o:p class=""></o:p></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 10.5pt;" class="">-- <o:p class=""></o:p></span></div><div class=""><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><b class=""><span style="font-size: 10pt; font-family: 'Source Sans Pro'; color: rgb(89, 89, 89);" class="">Jennifer Bryce</span></b><span style="" class=""><o:p class=""></o:p></span></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 10pt; font-family: 'Source Sans Pro'; color: rgb(89, 89, 89);" class="">Senior Reviews Coordinator </span><span style="" class=""><o:p class=""></o:p></span></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 10pt; font-family: 'Source Sans Pro'; color: rgb(89, 89, 89);" class="">Internet Corporation for Assigned Names and Numbers (ICANN)</span><span style="" class=""><o:p class=""></o:p></span></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 10pt; font-family: 'Source Sans Pro';" class=""> </span><span style="" class=""><o:p class=""></o:p></span></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 10pt; font-family: 'Source Sans Pro'; color: rgb(89, 89, 89);" class="">Email:<span class="Apple-converted-space"> </span><a href="mailto:jennifer.bryce@icann.org" style="color: rgb(149, 79, 114); text-decoration: underline;" class="">jennifer.bryce@icann.org</a></span><span style="" class=""><o:p class=""></o:p></span></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 10pt; font-family: 'Source Sans Pro'; color: rgb(89, 89, 89);" class="">Skype: jennifer.bryce.icann</span><span style="" class=""><o:p class=""></o:p></span></div></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 10pt; font-family: 'Source Sans Pro'; color: rgb(89, 89, 89);" class=""><a href="http://www.icann.org/" style="color: rgb(149, 79, 114); text-decoration: underline;" class="">www.icann.org</a></span><span style="font-size: 11pt;" class=""><o:p class=""></o:p></span></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><o:p class=""> </o:p></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><o:p class=""> </o:p></div></div><span id="cid:C5B0111134790B429A9052F4F159EFE3@pexch112.icann.org" class=""><Planning for F2F Meetings.pdf></span><span style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255); float: none; display: inline !important;" class="">_______________________________________________</span><br style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255);" class=""><span style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255); float: none; display: inline !important;" class="">Ssr2-review mailing list</span><br style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255);" class=""><a href="mailto:Ssr2-review@icann.org" style="color: rgb(149, 79, 114); text-decoration: underline; font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255);" class="">Ssr2-review@icann.org</a><br style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255);" class=""><a href="https://mm.icann.org/mailman/listinfo/ssr2-review" style="color: rgb(149, 79, 114); text-decoration: underline; font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255);" class="">https://mm.icann.org/mailman/listinfo/ssr2-review</a><br style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255);" class=""></div></blockquote></div><br class=""></div></div></body></html>