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<p class="MsoNormal"><span style="color:windowtext">Jim, I find your observations reasonable and don’t have any additional comments. That said, I would be cautious to not let perfection get in the way of good enough. That seems to apply here.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:windowtext"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:windowtext">My two cents.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:windowtext">Dennis<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:windowtext"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-size:12.0pt">From:
</span></b><span style="font-size:12.0pt">UA-discuss <ua-discuss-bounces@icann.org> on behalf of Jim DeLaHunt <list+uasg@jdlh.com><br>
<b>Date: </b>Thursday, January 24, 2019 at 3:27 PM<br>
<b>To: </b>"UA-discuss@icann.org" <ua-discuss@icann.org><br>
<b>Subject: </b>[EXTERNAL] Re: [UA-discuss] Proposal: Handling Numbering of the UASG Documents<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="color:windowtext"><o:p> </o:p></span></p>
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<p style="margin-left:.5in">UASG Colleagues:<br>
[keeping list address, dropping redundant individual addresses]<o:p></o:p></p>
<p style="margin-left:.5in">I'm glad to see this discussion moving towards a convention which addresses some of the issues raised. Some comments on Don's proposal interleaved below.<o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in">On 2019-01-24 08:23, Don Hollander wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="mso-fareast-language:EN-US">Thanks for comments.  Here’s my proposal</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-fareast-language:EN-US"> </span><o:p></o:p></p>
<h1 style="margin-left:.5in">Document Naming and Storage Conventions<o:p></o:p></h1>
<p class="MsoNormal" style="margin-left:.5in">From time to time the UASG will review and revise documents.   The UASG’s naming and storage policy for the documents will be:<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"> <o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l4 level1 lfo3">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">        
</span></span></span><![endif]>Document Number (e.g. UASG000) – this will be maintained as a consistent reference name for a document
<o:p></o:p></p>
</blockquote>
<p style="margin-left:.5in">This proposal seems to adopt a number and reject Asmus' proposal for a short title phrase as the consistent reference name. I see the value of having a document number, but I think having a consistent short title phrase is also valuable.<o:p></o:p></p>
<p style="margin-left:.5in"><o:p> </o:p></p>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<p class="MsoListParagraph" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l4 level1 lfo3">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">        
</span></span></span><![endif]>Document Revision – (e.g. UASG000 – 2019-01-25) This will be based on the publication date and represented in the file name as yyyy-mm-dd.  It will also be included within the document.
<o:p></o:p></p>
</blockquote>
<p style="margin-left:.5in"><o:p> </o:p></p>
<p style="margin-left:.5in">I like using a date in yyyy-mm-dd format as a document revision code.<o:p></o:p></p>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<p class="MsoListParagraph" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l4 level1 lfo3">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">        
</span></span></span><![endif]>Document Link – (e.g. <span style="color:#ED7D31">
English</span> <a href="https://uasg.tech/wp-content/uploads/UASG-000-Inventory-of-Material.pdf">
https://uasg.tech/wp-content/uploads/UASG-000-Inventory-of-Material.pdf</a> ) This will be based on the language of the document and is what’s published on the UASG.Tech website and will retrieve the latest official version of the document. 
<o:p></o:p></p>
</blockquote>
<p style="margin-left:.5in"><o:p> </o:p></p>
<p style="margin-left:.5in">I have reservations about embedding text like "wp-content/uploads/" in the official document link for our documents. It seems to be an artifact of our current website technology, which has no place in the official link.
<o:p></o:p></p>
<p style="margin-left:.5in">I would suggest a link authored solely for being a clear reference, e.g.
<o:p></o:p></p>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<p style="margin-left:.5in"><a href="https://uasg.tech/publications/UASG000-Inventory-of-Material/">https://uasg.tech/publications/UASG000-Inventory-of-Material/</a>
<o:p></o:p></p>
</blockquote>
<p style="margin-left:.5in">If we are using document numbers, we should use them consistency. Note "UASG-000" in the proposed document link differs from "UASG000", the proposed document number. They should be the same.
<o:p></o:p></p>
<p style="margin-left:.5in">It might be good to insert a language code in our URLs. I hope in good time we will have our website and our important publications in several different languages. The document link might be,
<o:p></o:p></p>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<p style="margin-left:.5in"><a href="https://uasg.tech/en/publications/UASG000-Inventory-of-Material/">https://uasg.tech/en/publications/UASG000-Inventory-of-Material/</a>
<o:p></o:p></p>
</blockquote>
<p style="margin-left:.5in">The same document can be published in different formats. Additionally, there is a need to refer to metadata about the document. Metadata includes: a list of links to different revisions of the document, a list of links to different
 language versions of the same document, an abstract, revision details, and so on.
<o:p></o:p></p>
<p style="margin-left:.5in">So, I propose we make a Document Link structure which can consistently refer to:<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-.25in;mso-list:l5 level1 lfo6">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:windowtext"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">        
</span></span></span><![endif]><span style="color:windowtext">the PDF representation of a current revision of a document, e.g.
<a href="https://uasg.tech/en/publications/UASG000-Inventory-of-Material.pdf">https://uasg.tech/en/publications/UASG000-Inventory-of-Material.pdf</a>,
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-.25in;mso-list:l5 level1 lfo6">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:windowtext"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">        
</span></span></span><![endif]><span style="color:windowtext">the HTML representation of a current revision of a document, e.g.
<a href="https://uasg.tech/en/publications/UASG000-Inventory-of-Material.html">https://uasg.tech/en/publications/UASG000-Inventory-of-Material.html</a>,
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-.25in;mso-list:l5 level1 lfo6">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:windowtext"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">        
</span></span></span><![endif]><span style="color:windowtext">the HTML representation of metadata revision of a document, e.g.
<a href="https://uasg.tech/en/publications/UASG000-Inventory-of-Material">https://uasg.tech/en/publications/UASG000-Inventory-of-Material</a>,
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-.25in;mso-list:l5 level1 lfo6">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:windowtext"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">        
</span></span></span><![endif]><span style="color:windowtext">the (PDF or other format) representation of a specific revision of a document, e.g.
<a href="https://uasg.tech/en/publications/UASG000-Inventory-of-Material/2019-01-24/UASG000-Inventory-of-Material.pdf">
https://uasg.tech/en/publications/UASG000-Inventory-of-Material/2019-01-24/UASG000-Inventory-of-Material.pdf</a>,
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-.25in;mso-list:l5 level1 lfo6">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:windowtext"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">        
</span></span></span><![endif]><span style="color:windowtext">all of the above in a different language, e.g.
<a href="https://uasg.tech/ja/文書/UASG000-文書一覧.pdf">https://uasg.tech/ja/<span lang="ZH-CN" style="font-family:"MS Gothic"">文書</span>/UASG000-<span lang="ZH-CN" style="font-family:"MS Gothic"">文書一覧</span>.pdf</a> [Example only; I am not a skilled speaker of
 Japanese, I probably made bad choices for the translation into Japanese. —Jim] <o:p>
</o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:windowtext"><br>
<br>
<o:p></o:p></span></p>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<p class="MsoListParagraph" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l4 level1 lfo3">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">        
</span></span></span><![endif]>Archives: The UASG.tech website will include a repository of deprecated versions of documents that will be stored and displayed based on its file name (which will include the published date)
<o:p></o:p></p>
</blockquote>
<p style="margin-left:.5in"><o:p> </o:p></p>
<p style="margin-left:.5in">Agreed. I am proposing that one link to the deprecated version of documents be in the metadata page for that document, and that our document link convention specify the document link format for deprecated versions also.<o:p></o:p></p>
<p style="margin-left:.5in"><o:p> </o:p></p>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<p class="MsoListParagraph" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l4 level1 lfo3">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">        
</span></span></span><![endif]>Revision Details: For most documents we will maintain a table at the end showing a summary of revisions.  Where a document is used a brochure, this will not be done.
<o:p></o:p></p>
</blockquote>
<p style="margin-left:.5in"><o:p> </o:p></p>
<p style="margin-left:.5in">Agreed. I am also proposing that the metadata page for a document include a summary of revisions, even for brochures.<o:p></o:p></p>
<p style="margin-left:.5in">Other comments?<br>
         —Jim DeLaHunt, Vancouver, Canada<o:p></o:p></p>
<p style="margin-left:.5in"><o:p> </o:p></p>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-fareast-language:EN-US"> </span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in"><b>From:</b> UA-discuss <a href="mailto:ua-discuss-bounces@icann.org">
<ua-discuss-bounces@icann.org></a> <b>On Behalf Of </b>Asmus Freytag (c)<br>
<b>Sent:</b> Wednesday, 9 January 2019 2:09 PM<br>
<b>To:</b> Mike Hemp <a href="mailto:mikehamp1971@mail.com"><mikehamp1971@mail.com></a><br>
<b>Cc:</b> <a href="mailto:ua-discuss@icann.org">ua-discuss@icann.org</a><br>
<b>Subject:</b> Re: [UA-discuss] Proposal: Handling Numbering of the UASG Documents<o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in"> <o:p></o:p></p>
<div>
<p class="MsoNormal" style="margin-left:.5in">On 1/8/2019 3:58 PM, Mike Hemp wrote:<o:p></o:p></p>
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<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
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<div>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif">For the god sake do not make it complicated for people. RFC/IETF is only for highly technical community not for website and general application developers.
 Keep complications behind and keep the things simple for general audience. UASG is for everyone and must be understood very easily. Asmus idea is great. Get rid of numbers please. People who make money from technical stuff make issues complicated and would
 come up with such ideas. </span><o:p></o:p></p>
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<p style="margin-left:.5in">W3C manages without numbers.<o:p></o:p></p>
<p style="margin-left:.5in">But that requires short names like "CSS" or "HTML" or something.<o:p></o:p></p>
<p style="margin-left:.5in">Having to always cite documents by a full title like "<span class="moz-txt-link-freetext">email address internationalization EAI a technical_overview</span>" gets pretty old.  However, changing the title around a bit to something
 like EAI Overview: Email Address Internationalization (EAI), would allow "EAI Oveview" or "UASG EAI Overview" as shorthand, which arguably would be more self-explanatory than UASG 02.<o:p></o:p></p>
<p style="margin-left:.5in">A./<o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-size:9.0pt;font-family:"Verdana",sans-serif">Sent:</span></b><span style="font-size:9.0pt;font-family:"Verdana",sans-serif"> Wednesday, January 09, 2019 at 3:01 AM<br>
<b>From:</b> "Asmus Freytag" <a href="mailto:asmusf@ix.netcom.com"><asmusf@ix.netcom.com></a><br>
<b>To:</b> <a href="mailto:ua-discuss@icann.org">ua-discuss@icann.org</a><br>
<b>Subject:</b> Re: [UA-discuss] Proposal: Handling Numbering of the UASG Documents</span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif">For comparison, the Unicode Standard has the model where a link generally would get you the latest version of a document, but each
 document contains a header with a link to the previous revision of the document.</span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif"> </span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif">That way, if you want to point people to the latest version of a document you can use an "evergreen" link, but if you need to be sure
 that the link goes to a specific version, there's that option as well.</span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif"> </span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif"><a href="http://uasg.tech/document/uasg012/email_address_internationalization_EAI_a_technical_overview/" target="_blank">http://uasg.tech/document/uasg012/email_address_internationalization_EAI_a_technical_overview/</a></span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif">or</span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif"><a href="http://uasg.tech/document/uasg012/email_address_internationalization_EAI_a_technical_overview/latest" target="_blank">http://uasg.tech/document/uasg012/email_address_internationalization_EAI_a_technical_overview/latest</a></span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif"> </span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif">would get the latest version and</span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif"><a href="http://uasg.tech/document/uasg012/email_address_internationalization_EAI_a_technical_overview/2018-05-12/" target="_blank">http://uasg.tech/document/uasg012/email_address_internationalization_EAI_a_technical_overview/2018-05-12/</a></span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif"> </span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif">would be a specific version. Each version remaining unaltered once posted.</span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif">A./</span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif"> </span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif"> </span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif">On 1/8/2019 12:54 PM, Jim DeLaHunt wrote:</span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif">UA Colleagues:<br>
<br>
I think the problem Michael points out is a real one, and worthy of attention.<br>
<br>
On 2019-01-08 07:03, Michael Casadevall wrote: </span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif">So currently, the UASG publishes various documents such as UASG 0005 and<br>
0007 and occasionally updates these documents to reflect best current<br>
practices. For example, the UA Quick Guide was on Version 9 before it<br>
was removed for revision.<br>
<br>
One thing I'm concerned on is that it's not clear that a document has<br>
been updated, nor what has changed from version to version. Furthermore,<br>
when dealing with old discussions, a document may have changed from a<br>
message or posted....</span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif">Michael proposes one alternative,
</span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif">…to change the numbering and management of UASG documentation<br>
to model it around the RFC/IETF where a document is static once<br>
published (with errata linked), and is obsoleted/superseded by future<br>
documents.…</span><o:p></o:p></p>
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Another alternative is to keep the document number unchanged, but to have a clearly-defined revision date for each version of a document, and to always cite a revision date along with the document number. So, we would say "UASG012 Email Address Internationalization
 (EAI): A Technical Overview (v 2018-05-12)" instead of "UASG012" or "Email Address Internationalization (EAI): A Technical Overview".<br>
<br>
Whichever we do, I believe we should set editorial standards that each document has a) document title, b) UASG number, and c) revision date clearly on the front cover and in the file name of each document issued. Looking through some existing documents, we
 seem to be inconsistent about this. It makes documents harder to find and harder to cite.<br>
<br>
I believe we should also define standard, persistent URLs for each document, something like:<br>
<br>
<a href="http://uasg.tech/document/uasg012/email_address_internationalization_EAI_a_technical_overview/2018-05-12/" target="_blank">http://uasg.tech/document/uasg012/email_address_internationalization_EAI_a_technical_overview/2018-05-12/</a><br>
<br>
and ensure that visiting such a URL with a web browser returns either the document file itself, or a page describing the document and allowing one to download it.  I find it hard to put links to UASG documents into presentations, because it's difficult to figure
 out which URL to use, and how much to trust it to stay usable over time.<br>
<br>
Best regard,<br>
     —Jim DeLaHunt, Vancouver, Canada<br>
 </span><o:p></o:p></p>
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<pre style="margin-left:.5in">-- <o:p></o:p></pre>
<pre style="margin-left:.5in">    --Jim DeLaHunt, <a href="mailto:jdlh@jdlh.com">jdlh@jdlh.com</a>     <a href="http://blog.jdlh.com/">http://blog.jdlh.com/</a> (<a href="http://jdlh.com/">http://jdlh.com/</a>)<o:p></o:p></pre>
<pre style="margin-left:.5in">      multilingual websites consultant<o:p></o:p></pre>
<pre style="margin-left:.5in"><o:p> </o:p></pre>
<pre style="margin-left:.5in">      355-1027 Davie St, Vancouver BC V6E 4L2, Canada<o:p></o:p></pre>
<pre style="margin-left:.5in">         Canada mobile +1-604-376-8953<o:p></o:p></pre>
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