<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 16px; font-family: Calibri, sans-serif;"><div><div>Notes, call between Jordan Carter and Mathieu Weill with Legal Counsel, 0900 UTC on Sunday 12 July, to discuss issues of a replacement/ caretaker Board after a Board recall process.</div><div><br></div><div>See Jordan Carter's email http://mm.icann.org/pipermail/wp1/2015-July/000457.html</div><div><br></div><div>Jordan: Don't want a problem with the power so that it might be rejected if the community were concerned that workable governance of the community failed with the absence of any Board. How would a caretaker arrangement work. Can the Lawyers provide a document by around July 21-22? And be able to have some discussion in Paris.</div><div><br></div><div>Holly: Focus in on past research, yes doable. </div><div>Speaking of a caretaker board, one response is when the recall mechanism happens, there would be a fully functioning board ready to be implemented at the same time. Is there a reason for not going that route? </div><div><br></div><div>Reason for that not happening, either use the same selection process as used by the standard process of SO/AC and next NomCom process, just not considered. But within the recall process it hadn't been consider that a new selection process would be included. More interest has been in how to propose an interim Board with limited powers. </div><div><br></div><div>Holly: Concern with a caretaker model is whether there is any construct in law that can put limits on a Board. Other option would be how to expedite putting the full board in place. Want lawyer to look at broader solutions? </div><div><br></div><div>Understand the caretaker model as a v short term version with potentially full powers if powers can't be limited, or a short-term basis with limited powers if that's possible.</div><div><br></div><div>Lawyers as advisors to work on high-level options for discussion.</div><div><br></div><div>And at a high-level a review of the two approaches and what is possible.</div><div><br></div><div>Overall requirement is continuity of operations. Can the high level discussions take place at the Paris meetings. </div><div><br></div><div>Holly, yes. 1 or 2 slides to sketch out the concepts on what we think doable, but without all details. For Paris, or before depending on the work flow of the next few days: 6pm EA Tuesday freeze, not possible. </div><div><br></div><div>Implications of recalling the Board would include the SO/AC restricting them from reappointing the person removed. They would be free to re-appoint a person removed?</div><div><br></div><div>MW: See the power as the way for the community to signal a major change in approach and strategy, rather than the removal of persons. Need a new team, new direction. </div><div><br></div><div>A vote taken to recall the Board, but the change happens in the future when the election/selection of replacement process has been concluded. Possible if told they were being recalled, then they might step-down. Concept in law that can't force a person to stay in that position. </div><div><br></div><div>Some thought of having the chairs of the SO/AC serve on the interim board. How would the fiduciary responsibilities affect the incentive problem for those people. Also a suggestion that these are the same people who would be leading the process of removing the board.</div><div><br></div><div>If not that kind of a group stepping up to take the Director position, then who else might be identified as stepping up to take the caretaker position. This is a question for the whole group to consider. </div><div><br></div><div>Lawyers: The NomCom, IRP panel, could they be a source of the caretaker members? </div><div><br></div><div>Wouldn't hurt if the lawyers continued to consider questions like this.</div><div><br></div><div>Mathieu: Timeline and question clarified and some idea of how to get to the outcome.</div><div><br></div><div>Jordan: don't introduce mechanisms and processes would be the best approach. </div><div><br></div><div>END</div></div><div><br></div><div><br></div><span id="OLK_SRC_BODY_SECTION"><div style="font-family:Calibri; font-size:11pt; text-align:left; color:black; BORDER-BOTTOM: medium none; BORDER-LEFT: medium none; PADDING-BOTTOM: 0in; PADDING-LEFT: 0in; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; BORDER-RIGHT: medium none; PADDING-TOP: 3pt"><span style="font-weight:bold">From: </span> <<a href="mailto:wp1-bounces@icann.org">wp1-bounces@icann.org</a>> on behalf of Jordan Carter <<a href="mailto:jordan@internetnz.net.nz">jordan@internetnz.net.nz</a>><br><span style="font-weight:bold">Date: </span> Sunday, July 12, 2015 at 18:32<br><span style="font-weight:bold">To: </span> "<a href="mailto:wp1@icann.org">wp1@icann.org</a>" <<a href="mailto:wp1@icann.org">wp1@icann.org</a>><br><span style="font-weight:bold">Subject: </span> Re: [WP1] Caretaker Board background & what WP1 needs (was Re: Legal advice on caretaker board issue)<br></div><div><br></div><div><meta http-equiv="Content-Type" content="text/html; charset=utf-8"><div><div dir="ltr">Dear all
<div><br></div><div>This call has just concluded - pretty uneventful. Our counsel have already done some research on these issues, and will be ready to speak with us about the caretaker matter in Paris.</div><div><br></div><div>There were a couple of questions from counsel about suggestions made in public comments and reflected in Keith's document.</div><div><br></div><div>The most significant question they asked was whether to restrict their thinking to the simple caretaker model that we have developed (if only at a high level), or whether they could look at other ways to solve the problem (the problem being, making sure
ICANN has a board if the board is recalled).</div><div><br></div><div>My reply on our behalf was that I had no mandate to close options off, and so they should think creatively on this, and be able to discuss them with us at a high level in Paris. Once we have chosen a direction, they can then help us develop the relevant
detail.</div><div><br></div><div>Staff notes of the call will be coming, and the usual other follow up material too.</div><div><br></div><div>best</div><div>Jordan</div><div><br></div><div><br></div><div><br></div></div><div class="gmail_extra"><br><div class="gmail_quote">On 12 July 2015 at 15:15, Jordan Carter <span dir="ltr">
<<a href="mailto:jordan@internetnz.net.nz" target="_blank">jordan@internetnz.net.nz</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr">Dear WP1 colleagues
<div><br></div><div>As agreed on our call on 10 July, I approached the CoChairs to find out how to get the lawyers looking at the caretaker board framework that would be needed if the community exercised the power to recall the entire ICANN Board.</div><div><br>
This exchange led to Mathieu suggesting a quick call with the lawyers to set out what work needs to be done.</div><div><br></div><div>That call will happen <b>Sunday 12 July at 0900 UTC</b> and should last ten or fifteen minutes.</div><div><br></div><div>So I have written the background information below, and copied the note Keith Drazek took us through on the 10 July call.</div><div><br></div><div>The <b>purpose </b>of the phone call is <b>not </b>to hear the lawyers' proposals about how to do the caretaker issue - it is to make sure they are
<b>clear about what the issue of the caretaker board is, and when we need some material in writing from them on the subject.</b></div><div><b><br></b></div><div>I regret the late notice of this call. We are only going ahead with it to get the lawyers to start thinking on these matters, so they have done some of that thinking before we meet with them in Paris.</div><div><br></div><div>None of the discussion we have with them on this call on 12 July will close any options or pre-judge any solutions. </div><div><br></div><div>best,</div><div>Jordan</div><div><div class="h5"><div><br></div><div><br></div><div><br></div><div><br></div><div><br><div class="gmail_quote">---------- Forwarded message ----------<br>
From: <b class="gmail_sendername">Jordan Carter</b> <span dir="ltr"><<a href="mailto:jordan@internetnz.net.nz" target="_blank">jordan@internetnz.net.nz</a>></span><br>
Date: 12 July 2015 at 15:09<br>
Subject: Caretaker Board background & what WP1 needs (was Re: Legal advice on caretaker board issue)<br>
To: Mathieu Weill <<a href="mailto:Mathieu.Weill@afnic.fr" target="_blank">Mathieu.Weill@afnic.fr</a>><br>
Cc: "Rosemary E. Fei" <<a href="mailto:rfei@adlercolvin.com" target="_blank">rfei@adlercolvin.com</a>>, Holly Gregory <<a href="mailto:holly.gregory@sidley.com" target="_blank">holly.gregory@sidley.com</a>>, León Felipe Sánchez Ambía <<a href="mailto:leonfelipe@sanchez.mx" target="_blank">leonfelipe@sanchez.mx</a>>,
Thomas Rickert <<a href="mailto:rickert@anwaelte.de" target="_blank">rickert@anwaelte.de</a>>, Cheryl Langdon-Orr <<a href="mailto:langdonorr@gmail.com" target="_blank">langdonorr@gmail.com</a>>, stevedelbianco <<a href="mailto:sdelbianco@netchoice.org" target="_blank">sdelbianco@netchoice.org</a>>,
Becky Burr <<a href="mailto:Becky.Burr@neustar.biz" target="_blank">Becky.Burr@neustar.biz</a>>, ICANN-Adler <<a href="mailto:ICANN@adlercolvin.com" target="_blank">ICANN@adlercolvin.com</a>>, ACCT-Staff <<a href="mailto:acct-staff@icann.org" target="_blank">acct-staff@icann.org</a>><br><br><br><div dir="ltr">Thank you Mathieu, all.
<div><br></div><div>I believe this call is set for 0900 UTC on Sunday 12 July. I look forward to, hopefully, a brief conversation then. I'll forward this to WP1.</div><div><br></div><div><b>By way of background</b>, noting this is content I am writing for this email and may not reflect consensus in WP1:</div><div><ul><li>One of the proposed community powers is to recall the entire ICANN Board.</li><li>Our First Public Comment Report noted some issues that need to be solved to deal with the follow-on requirements caused by such an action by the community.</li><li>Where a Board is removed through such a process, there is a need to know who will hold office as Directors.</li><li>This could be the outgoing Board, or an agreed immediate appointment of some group of people to act as Directors to govern the corporation.</li><li>In either case it is likely that this Board should/must have a "caretaker" ethos - it should be a short term governing group whose role is to govern in a status quo fashion insofar as is possible until new directors are appointed.</li><li>There will need to be an expedited process to appoint new directors following the recall of the whole Board - the usual processes take too long in some cases.</li></ul><div>When we discussed these matters in Istanbul in March, I recall verbal comments from counsel that developing a caretaker Board framework would not be complicated.</div></div><div><br></div><div>Some of the comments received in response to our PC1 report relate to this issue, and WP1 members have started to take these into account in the attached redline document.
<b>Page 2 para 246</b> starts the discussion.</div><div><br></div><div><br></div><div><b>What WP1 needs help with </b></div><div><b><br></b></div><div>We need counsel's help to draft text for the Second Public Comment Report that sets out an effective, lightweight caretaker board proposal, broadly consistent with what was in our PC1 report and with the attached draft (subject to tweaks agreed in Paris).</div><div><br></div><div>It should deal, in my view and at a high level, with the following:</div><div><ul><li>Who takes over as directors if the entire board is recalled</li><li>What happens to the President and CEO</li><li>What high level process leads to re/appointments of longer term directors</li><li>What the "caretaker" responsibilities or limits on Board authorities are, and how these are described/enforced</li><li>Any other related matters</li></ul></div><div><br></div><div>It does not have to be done in great detail but it needs to be of sufficient extent and quality that it is persuasive for the CCWG that there is a workable, reliable governance of ICANN in place if this power is exercised, until appointment of longer term
directors occurs.</div><div><br></div><div><br></div><div><b>When do we need it by</b></div><div><b><br></b></div><div>We need it in time to review, change and incorporate in the Public Comment Report 2, -- so realistically we need to see draft material no later than about
<b>22 July</b>.</div><div><br></div><div><br></div><div><b>What should we discuss on the call on 12 July at 0900 UTC?</b></div><div><b><br></b></div><div>I think this is a very short call, to take any questions you may have about what I have set out above.</div><div><br></div><div><br></div><div>Look forward to the discussion.</div><div><br></div><div>best</div><div>Jordan</div><div><br></div><div><div class="gmail_extra"><br><div class="gmail_quote">On 11 July 2015 at 18:37, Mathieu Weill <span dir="ltr">
<<a href="mailto:mathieu.weill@afnic.fr" target="_blank">mathieu.weill@afnic.fr</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div bgcolor="#FFFFFF" text="#000000">Hi Jordan, <br><br>
Do set a time and date as you see fit, you know the question, you are necessary. <br><br>
Leon and/or I will try to accomadate, even over the WE for me. I'm copying Icann staff so that we can organize support.
<br><br>
We'll need to inform WP1 of the upcoming call. <br><br>
Mathieu </div></blockquote><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div bgcolor="#FFFFFF" text="#000000"><div><div><blockquote type="cite"><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div link="blue" vlink="purple" lang="EN-US"><div><p class="MsoNormal" style="margin-bottom:12.0pt">[snip]<br><br>
On Saturday, 11 July 2015, Mathieu Weill <<span><a>mathieu.weill@afnic.fr</a></span><mailto:<span><a>mathieu.weill@afnic.fr</a></span>>> wrote:<br>
Hi Jordan,<br><br>
The topic does need further research indeed.<br><br>
Ideally, we would set up a quick call with holly and/or Rosemary to clarify the issues to investigate. Anything you can start in terms of clarifying the request upfront is of course useful.<br><br>
Is Monday still feasible ?<br><br>
Mathieu Weill<br>
---------------<br>
Depuis mon mobile, désolé pour le style<br><br>
Le 10 juil. 2015 à 22:17, Jordan Carter <<span><a>jordan@internetnz.net.nz</a></span>> a écrit :<br><br>
Dear Leon<br><br>
On the WP1 call this morning, we recognised the need to seek assistance from our counsel regarding the matter of a caretaker board where a community power to recall the whole ICANN Board is exercised.<br><br>
Can you advise whether this can be passed to them, or whether you would like me to specify the question more clearly?<br><br>
thanks<br>
Jordan<span><font color="#888888"><br><br>
--<br>
Jordan Carter<br><br>
Chief Executive<br>
InternetNZ<br><br><a href="tel:04%20495%202118" value="+6444952118" target="_blank">04 495 2118</a> (office) |
<a href="tel:%2B64%2021%20442%20649" value="+6421442649" target="_blank">+64 21 442 649</a> (mob)<br><span><a>jordan@internetnz.net.nz</a></span><br>
Skype: jordancarter<br><br>
A better world through a better Internet<br></font></span></p></div></div></blockquote></blockquote><span><font color="#888888"></font></span></div></div><span><font color="#888888"><span><font color="#888888"><pre cols="72">--
*****************************
Mathieu WEILL
AFNIC - directeur général
Tél: <a href="tel:%2B33%201%2039%2030%2083%2006" value="+33139308306" target="_blank">+33 1 39 30 83 06</a><a href="mailto:mathieu.weill@afnic.fr" target="_blank">mathieu.weill@afnic.fr</a>
Twitter : @mathieuweill
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-- <br><div><div dir="ltr"><div><div dir="ltr">Jordan Carter<br><br>
Chief Executive <br><b>InternetNZ</b><br><br><a href="tel:04%20495%202118" value="+6444952118" target="_blank">04 495 2118</a> (office) |
<a href="tel:%2B64%2021%20442%20649" value="+6421442649" target="_blank">+64 21 442 649</a> (mob)<br><a href="mailto:jordan@internetnz.net.nz" target="_blank">jordan@internetnz.net.nz</a><br>
Skype: jordancarter<br><br><i>A better world through a better Internet </i><br><br></div></div></div></div></div></div></div></div></blockquote></div><br><br clear="all"><div><br></div>
-- <br><div class="gmail_signature"><div dir="ltr"><div><div dir="ltr">Jordan Carter<br><br>
Chief Executive <br><b>InternetNZ</b><br><br>
04 495 2118 (office) | +64 21 442 649 (mob)<br><a href="mailto:jordan@internetnz.net.nz" target="_blank">jordan@internetnz.net.nz</a><br>
Skype: jordancarter<br><br><i>A better world through a better Internet </i><br><br></div></div></div></div></div></div></div></span></body></html>