[Wp3] Changes last night to Google Docs

Wed Jul 15 17:23:09 UTC 2015

I don't think there's a "better approach."

I would say the simpler and more controlling approach is to only give
"comment/suggest" rights and to retain "edit" rights to the "facilitator".
This avoids mistakes by others, but also takes away a lot of flexibility in
the process.  This approach is more "idiot-proof" and probably better in a
larger group, but it's also more "top down."

There are advantages to giving others edit rights, as long as there is a
clear understanding of when to use them, and how not to abuse them (even
accidentally).  This allows control of the document to be taken by others
when the facilitator is unavailable or if a contributor wants to clean-up
the document.  This also allows the facilitator to make suggestions on
parts primarily drafted by others, and for those others to act as editor
and accept those changes.  This approach is better in a smaller group, and
it's more "bottom up" or egalitarian.  It does take a little more education
(5 minutes, max) and a little more care to note which mode you are in.
But, since it's less "idiot-proof," I guess you have to ask yourself who
you are working with on any given project to decide which one to choose.
 :-)

Greg

On Tue, Jul 14, 2015 at 6:19 PM, Seun Ojedeji <seun.ojedeji at gmail.com>
wrote:

> Yeah that's correct Greg but again many go to edit straight up without
> looking at changing the modes. As Avri already hinted, the better approach
> to avoid any possible mistake is using the "anyone with url can comment"
>
> Cheers!
> Sent from Google nexus 4
> kindly excuse brevity and typos.
> On 14 Jul 2015 3:25 pm, "Greg Shatan" <gregshatanipc at gmail.com> wrote:
>
>> If one has "edit" rights on a document, one can change their mode to
>> "suggest" (aka redline) in the upper right hand corner dropdown menu.  When
>> collaborating, it is best if all changes are entered in "suggest" mode
>> (which also generates a marginal tag) or by making comments (which only
>> generates a marginal box, but does not do anything to the text).
>> Suggestions can then be accepted in "edit" mode by the person controlling
>> the document.
>>
>>
>>
>> On Tue, Jul 14, 2015 at 9:46 AM, Avri Doria <avri at acm.org> wrote:
>>
>>> hi,
>>>
>>> under file you shoul see show previous versions.
>>>
>>> I did nothing to remove your edits.  the only changes i made where some
>>> formating.  permats that replace my marks with yours.  And content i
>>> changed i did in suggest mode, that is why they are so visible.
>>>
>>> One thing about setting them up, it is much better to give every one
>>> with the URL comment ability instead of edit.  that way all the edits
>>> remian visible until accepted by the lead editor.
>>>
>>> i would have changed that for you, but thought it a bit too presumptuous.
>>>
>>> avri
>>>
>>> On 14-Jul-15 09:26, Jeff Neuman wrote:
>>> > Thanks.  When I read your version, the redlines now appear as non-red
>>> and
>>> > the comments I put in are gone.  Any way to see a version with both of
>>> our
>>> > changes in there?
>>> >
>>> >
>>> > Jeffrey J. Neuman
>>> > Senior Vice President |Valideus USA | Com Laude USA
>>> > 1751 Pinnacle Drive, Suite 600
>>> > Mclean, VA 22102, United States
>>> > E: jeff.neuman at valideus.com or jeff.neuman at comlaude.com
>>> > T: +1.703.635.7514
>>> > M: +1.202.549.5079
>>> > @Jintlaw
>>> >
>>> >
>>> > -----Original Message-----
>>> > From: wp3-bounces at icann.org [mailto:wp3-bounces at icann.org] On Behalf
>>> Of Avri
>>> > Doria
>>> > Sent: Tuesday, July 14, 2015 9:01 AM
>>> > To: wp3 at icann.org
>>> > Subject: Re: [Wp3] Changes last night to Google Docs
>>> >
>>> > Hi,
>>> >
>>> > Thanks.
>>> >
>>> > I just made some edits to the doc.
>>> >
>>> > the ones that were cosmetic I just did as edits.
>>> > In a few places I suggested addiitonal text.  These I did as
>>> suggestions and
>>> > thus they will need to be approved by the person holding the pen or
>>> someone.
>>> >
>>> > thanks for ground work.
>>> >
>>> > avri
>>> >
>>> >
>>> > On 14-Jul-15 08:31, Jeff Neuman wrote:
>>> >>
>>> >>
>>> >> All,
>>> >>
>>> >>
>>> >>
>>> >> I made some edits to the google doc version of the Staff
>>> >> Accountability section last night, but not the word doc or pdf.  I
>>> >> will be happy to discuss the changes today, but I just wanted to make
>>> >> sure you can all see it.  The link is at:
>>> >>
>>> >
>>> https://docs.google.com/document/d/1UZG8Dye8W2trulcK_54XshBFT2fDK7-eyKlmi1gY
>>> > nLM/edit.
>>> >> I tried to make all of my changes red.
>>> >>
>>> >>
>>> >>
>>> >> Best regards,
>>> >>
>>> >>
>>> >>
>>> >>
>>> >>
>>> >> *Jeffrey J. Neuman*
>>> >>
>>> >> *Senior Vice President *|*Valideus USA***| *Com Laude USA*
>>> >>
>>> >> 1751 Pinnacle Drive, Suite 600
>>> >>
>>> >> Mclean, VA 22102, United States
>>> >>
>>> >> E: _jeff.neuman at valideus.com <mailto:jeff.neuman at valideus.com>_or
>>> >> _jeff.neuman at comlaude.com <mailto:jeff.neuman at comlaude.com>_
>>> >>
>>> >> T: +1.703.635.7514
>>> >>
>>> >> M: +1.202.549.5079
>>> >>
>>> >> @Jintlaw
>>> >>
>>> >>
>>> >>
>>> >>
>>> >>
>>> >>
>>> >>
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