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<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">Dear CCWG Accountability WS2 Subgroup on Staff Accountability,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">Please find attached here policies which relate to staff’s accountability. These will be posted shortly on <u>ICANN.org</u> for broader community access.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">These policies are:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">· Anonymous Hotline<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">· Confidentiality<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">· Conflict of Interest<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">· Employee Conduct & Work Rules<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">· Equal Employment<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">· Fraud<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">· Open Door<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">· Outside Business Interests<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">· Prohibition of Workplace Harassment<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">The ICANN CEO is responsible at the overall level for the ICANN organization staff member’s accountability, as noted in prior responses as well. In relation to staff accountability,
there are many ways that ICANN holds staff accountable to these employment policies. Adherence to these policies is a fundamental expectation underlying the work of every ICANN Organization Staff member.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">As to adherence, ICANN Organization’s management, led by the CEO, is responsible for managing all staff members’ adherence to policies. The policies themselves set out reporting chains,
and investigatory processes that are each followed. There are multiple ways to ensure adherence and it is through the management chain, and well-established Human Resource practices, that potential violations from the policies are reported and investigated.
The Complaints Officer, once established, could serve an important role in identifying violations of employment policies. Under ICANN’s new Bylaws, the community’s ability to directly hold staff accountable are also enhanced, through the availability of a
broadened IRP and Reconsideration. While the Office of the Ombudsman does not have jurisdiction over HR matters, community complaints of unfairness of staff members can be taken to the Ombudsman.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">In addition, as the policies also identify issues that could result in violations of laws, the applicable legal systems and California Attorney General also could reach ICANN organization
staff member conduct. ICANN is governed by California laws and regulations, U.S. Federal laws and regulations (including laws related to ICANN’s tax exempt status), law and regulations of other places that it has employees, and is guided by best practices
under those schemes.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">All staff members are regularly informed of staff policies through the annual confirmation process, training programs and intranet blogs, as well as at any point when an issue or question
is raised that addresses one of the policies. Employment policies are always available to staff through ICANN’s intranet.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">We hope the information is helpful. The point person for future questions on human resources is Diane Schroeder, who is happy to participate on sub-group team calls if requested.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal"><i><span style="font-family:"Times New Roman";color:black">Karen Mulberry</span></i><span style="font-family:"Times New Roman";color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">Multistakeholder Strategy and Strategic Initiatives (MSSI)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black">ICANN<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:black"><o:p> </o:p></span></p>
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