[Ws2-so_ac] Discussion thread: making SOAC Recommendations consistent on open/closed/members/public

[Kavouss Arasteh]

ear All, The texts proposed by Farzaneh ,in my view also, shed some lights
on the issue, but I suggest to make it quite clear as follows:

“notes, minutes, records of all *open* membership meetings should be made
publicly available.”
 "notes, minutes, records of all  closed meetings, if any should be made
available for the members and  should not be made  publicly available .

Regards
Kavouss

On Wed, Aug 2, 2017 at 10:00 PM, Greg Shatan <gregshatanipc at gmail.com>
wrote:

> This sounds good to me.
>
> Greg
>
> On Wed, Aug 2, 2017 at 10:59 AM, farzaneh badii <farzaneh.badii at gmail.com>
> wrote:
>
>> Hi Steve,
>>
>> To solve the inconsistency I suggest the below:
>>
>> At the moment recommendation5 reads as: "Notes, minutes, or records of
>> all membership meetings should be made publicly available."
>> I suggest to clarify that this recommendation is for "open" meetings. If
>> we agree, then the recommendation should read like this: “notes, minutes,
>> records of all *open* membership meetings should be made publicly
>> available.”  This means that those meetings that are closed only, the
>> recording should be made available for the members and does not have to be
>> provided publicly.
>>
>> Best regards,
>>
>>
>>
>> Farzaneh
>>
>> On Thu, Jul 27, 2017 at 10:10 AM, Steve DelBianco <
>> sdelbianco at netchoice.org> wrote:
>>
>>> Following up on today’s call, let’s begin an email discussion thread on
>>> an inconsistency in our report
>>> <https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6jGJU/edit?usp=sharing>,
>>> as pointed out by the RySG public comment.
>>>
>>> In our report
>>> <https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6jGJU/edit?usp=sharing>,
>>> we say this on Transparency good practices:
>>>
>>> 5. Notes, minutes, or records of all membership meetings should be made
>>> publicly available.
>>>
>>>
>>> And we say this about Participation:
>>>
>>> 4. For any meetings, be they closed to members only or open to anyone,
>>> the members have to be able to access notes, minutes, and/or recordings,
>>> subject to exceptions for confidential matters.
>>>
>>> In their public comment (page 4),
>>> <https://community.icann.org/download/attachments/59643284/summary%20of%20public%20comments.pdf?version=1&modificationDate=1499978374000&api=v2>
>>> the RySG rightly points out that the above recommendations "might be
>>> seen as confusing or inconsistent”.  We need to address records vs
>>> recordings.  We need to address access to those records by membership vs
>>> public.
>>>
>>> Our question is, how shall we reconcile our Good Practice
>>> recommendations regarding WHAT is included in meeting records, and TO WHOM
>>> those records are available?
>>>
>>>
>>>
>>
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>>
>
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