[Ws2-so_ac] Discussion thread: making SOAC Recommendations consistent on open/closed/members/public

[Steve DelBianco]

I agree with your clarification, Kavouss.  Good point.

From: Kavouss Arasteh <kavouss.arasteh at gmail.com<mailto:kavouss.arasteh at gmail.com>>
Date: Thursday, August 3, 2017 at 3:58 AM
To: Steve DelBianco <sdelbianco at netchoice.org<mailto:sdelbianco at netchoice.org>>, Cheryl Langdon-Orr <langdonorr at gmail.com<mailto:langdonorr at gmail.com>>
Cc: farzaneh badii <farzaneh.badii at gmail.com<mailto:farzaneh.badii at gmail.com>>, "ws2-so_ac at icann.org<mailto:ws2-so_ac at icann.org>" <ws2-so_ac at icann.org<mailto:ws2-so_ac at icann.org>>
Subject: Re: [Ws2-so_ac] Discussion thread: making SOAC Recommendations consistent on open/closed/members/public

ear All, The texts proposed by Farzaneh ,in my view also, shed some lights on the issue, but I suggest to make it quite clear as follows:

“notes, minutes, records of all open membership meetings should be made publicly available.”
 "notes, minutes, records of all  closed meetings, if any should be made available for the members and  should not be made  publicly available .

Regards
Kavouss

On Wed, Aug 2, 2017 at 10:00 PM, Greg Shatan <gregshatanipc at gmail.com<mailto:gregshatanipc at gmail.com>> wrote:
This sounds good to me.

Greg

On Wed, Aug 2, 2017 at 10:59 AM, farzaneh badii <farzaneh.badii at gmail.com<mailto:farzaneh.badii at gmail.com>> wrote:
Hi Steve,

To solve the inconsistency I suggest the below:

At the moment recommendation5 reads as: "Notes, minutes, or records of all membership meetings should be made publicly available."
I suggest to clarify that this recommendation is for "open" meetings. If we agree, then the recommendation should read like this: “notes, minutes, records of all open membership meetings should be made publicly available.”  This means that those meetings that are closed only, the recording should be made available for the members and does not have to be provided publicly.

Best regards,



Farzaneh

On Thu, Jul 27, 2017 at 10:10 AM, Steve DelBianco <sdelbianco at netchoice.org<mailto:sdelbianco at netchoice.org>> wrote:
Following up on today’s call, let’s begin an email discussion thread on an inconsistency in our report<https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6jGJU/edit?usp=sharing>, as pointed out by the RySG public comment.

In our report<https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6jGJU/edit?usp=sharing>, we say this on Transparency good practices:
5.Notes, minutes, or records of all membership meetings should be made publicly available.

And we say this about Participation:
4.For any meetings, be they closed to members only or open to anyone, the members have to be able to access notes, minutes, and/or recordings, subject to exceptions for confidential matters.

In their public comment (page 4),<https://community.icann.org/download/attachments/59643284/summary%20of%20public%20comments.pdf?version=1&modificationDate=1499978374000&api=v2> the RySG rightly points out that the above recommendations "might be seen as confusing or inconsistent”.  We need to address records vs recordings.  We need to address access to those records by membership vs public.

Our question is, how shall we reconcile our Good Practice recommendations regarding WHAT is included in meeting records, and TO WHOM those records are available?




_______________________________________________
Ws2-so_ac mailing list
Ws2-so_ac at icann.org<mailto:Ws2-so_ac at icann.org>
https://mm.icann.org/mailman/listinfo/ws2-so_ac



_______________________________________________
Ws2-so_ac mailing list
Ws2-so_ac at icann.org<mailto:Ws2-so_ac at icann.org>
https://mm.icann.org/mailman/listinfo/ws2-so_ac


-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mm.icann.org/pipermail/ws2-so_ac/attachments/20170803/87be4af0/attachment.html>