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<p class="MsoNormal"><span style="font-size:11.0pt">Hello all,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The notes, recordings and transcripts for CCWG Accountability WS2
<b>SO/AC Subgroup Meeting #19</b> – 26 January 2017 will be available here: <a href="https://community.icann.org/x/XI3RAw">
https://community.icann.org/x/XI3RAw</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">A copy of the action item and notes may be found below. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thank you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">With kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Brenda Brewer <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">MSSI Projects & Operations Assistant <o:p></o:p></span></p>
<div style="mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.5pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal" style="border:none;padding:0in"><span style="font-size:11.0pt">ICANN<b>
</b>-<b> </b>Internet Corporation for Assigned Names and Numbers<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><b><span style="font-family:Arial;color:#333333">Action Item:<o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.25in;text-indent:-.25in;mso-list:l2 level1 lfo3;background:white">
<![if !supportLists]><span style="font-size:10.5pt;font-family:Symbol;color:#333333"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:10.5pt;font-family:Arial;color:blue">Action (Outreach sub team): reach out to the group through the mailing list to collect additional inputs and further develop the <br>
recommendations on the Outreach section. </span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><b><span style="font-family:"Times New Roman"">Notes (including relevant parts of chat)</span></b><span style="font-family:"Times New Roman""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman"">0. Call Administration <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt">
<span style="font-family:"Times New Roman"">No audio only participants.<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">Roll call will be taken from the AC room.<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">No SOI update.<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">No request for change to agenda.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span style="font-family:"Times New Roman"">1. Review of any AI's from call #18 on January 26th @1300 UTC <o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">All action items can be found here: <a href="https://community.icann.org/x/9a-DAw%5Bcommunity.icann.org%5D"><span style="color:#3B73AF">https://community.icann.org/x/9a-DAw[community.icann.org]</span></a><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span style="font-family:"Times New Roman"">2. Any Updates: <o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">No updates from anyone.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span style="font-family:"Times New Roman"">3. Discussion, current DRAFT documentations readings and review. <o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">a) Data Capture documentation of input materials from SOAC's - As agreed in last week's call, while exploring methodology, we will review and discuss, the <br>
single topic from this track from the data capture exercise, 'Outreach' as an activity that is an aspect of participation, is for todays Agenda... see reference <br>
drafts (PDF and Word) attached to the email from Farzaneh Badii received to list <a href="https://mm.icann.org/mailman/listinfo/ws2-so_ac"><span style="color:#3B73AF;text-decoration:none">https://mm.icann.org/mailman/listinfo/ws2-so_ac</span></a> yesterday . Here is the link to google doc : <a href="https://docs.google.com/document/d/1O8giARUBR2qPNED7c-XbWVSZmtCbqE0HsXb5MPPhG5E/edit?usp=sharing%5Bdocs.google.com%5D"><span style="color:#3B73AF">https://docs.google.com/document/d/1O8giARUBR2qPNED7c-XbWVSZmtCbqE0HsXb5MPPhG5E/edit?usp=sharing[docs.google.com]</span></a><o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">Steve: we received a very detailed response from ALAC.<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">Transparency:<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">Steve walked through the document he produced, and opened discussion on the draft recommendation proposed regarding SO/AC transparency.<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">Kavouss: 4th bullet - I would suggest that SO/AC meetings be normally open, and closed meetings be an exception, and be so declared, with an explanation.<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">No objection from group, text will be edited to reflect this change.<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">Outreach:<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">Steve walked through the BC's response on outreach.<o:p></o:p></span></p>
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<b><span style="font-family:"Times New Roman"">Mark Carvell UK GAC rep: </span></b><span style="font-family:"Times New Roman"">GAC has membership of 170 national and territory government. We outreach to the remaining governments through the <br>
biennial High Leel Governmental Meeting when Minsters from GAC and NonGAC member governments are invited. Also individual governments and <br>
IGOs also do outreach to the non-members - e.g. UK has been in contact with Bangladesh administration. <o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">This will be added to GAC's response.<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">Steve walked through the draft recommendation drafted by Farzaneh, and outlined that these recommendations are less specific than the ones on transparency.<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">Greg: these should be further developed.<o:p></o:p></span></p>
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<b><span style="font-family:"Times New Roman"">Cheryl Langdon-Orr (CLO): </span></b><span style="font-family:"Times New Roman"">I can not speak for ALAC of course but I suspect they and At-Large also would see 'effective' Outreach being strengthened as important <o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">Farzaneh: I agree and will modify the recommendations to be more action oriented.<o:p></o:p></span></p>
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<b><span style="font-family:"Times New Roman"">Mark Carvell UK GAC rep: </span></b><span style="font-family:"Times New Roman"">Agree - important to make specific recommendations in this exercise to SOs and ACs "to consider adopting as general practice...." <o:p></o:p></span></p>
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<b><span style="font-family:"Times New Roman"">Steve DelBianco: </span></b><span style="font-family:"Times New Roman"">For example, I would restate Recc 5 to be: Each AC/SO should have a strategy for outreach to parts of their targeted community that <br>
may not be adequately represented at the time. <o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">Kavouss: I agree it should be more textual. <o:p></o:p></span></p>
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<span style="font-family:"Times New Roman";color:blue">Action (Outreach sub team): reach out to the group through the mailing list to collect additional inputs and further develop the recommendations on the Outreach section. </span><span style="font-family:"Times New Roman""><o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">Participation:<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">Kavouss: Participation needs to discussed.<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">Steve: the topic of participation has not been worked on by this subgroup, we won't be able to cover this topic today.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span style="font-family:"Times New Roman"">4. Next Meeting and future Meeting schedule <o:p></o:p></span></p>
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<span style="font-family:"Times New Roman""> · 09 February @ 05:00 UTC<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman""> · 16 February @ 13:00 UTC<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman""> · 02 March @ 05:00 UTC <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span style="font-family:"Times New Roman"">5. AOB and review of any AI's. <o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">Suggestion for topics for discussion for next week? We also need volunteers to draft recommendations by then.<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">Steve: I would suggest to discuss participation<o:p></o:p></span></p>
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<b><span style="font-family:"Times New Roman"">Mark Carvell UK GAC rep: </span></b><span style="font-family:"Times New Roman"">Agreed - diversity of active participation in policy matters and development is crucial issue.<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">Cheryl: suggest we limit the discussion to Participation methods and mechanisms.<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman"">Tatiana volunteers to work on this topic.<o:p></o:p></span></p>
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<span style="font-family:"Times New Roman""><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><b><span style="font-family:Arial;color:#333333">Documents Presented <o:p></o:p></span></b></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333"><a href="https://community.icann.org/download/attachments/64064860/SOACDataCaptureandreccs.pdf?version=2&modificationDate=1486061456000&api=v2"><span style="color:#3B73AF">SOACDataCaptureandreccs.pdf</span></a><b> </b><o:p></o:p></span></p>
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