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<div>I agree with your clarification, Kavouss. Good point.</div>
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<span style="font-weight:bold">From: </span>Kavouss Arasteh <<a href="mailto:kavouss.arasteh@gmail.com">kavouss.arasteh@gmail.com</a>><br>
<span style="font-weight:bold">Date: </span>Thursday, August 3, 2017 at 3:58 AM<br>
<span style="font-weight:bold">To: </span>Steve DelBianco <<a href="mailto:sdelbianco@netchoice.org">sdelbianco@netchoice.org</a>>, Cheryl Langdon-Orr <<a href="mailto:langdonorr@gmail.com">langdonorr@gmail.com</a>><br>
<span style="font-weight:bold">Cc: </span>farzaneh badii <<a href="mailto:farzaneh.badii@gmail.com">farzaneh.badii@gmail.com</a>>, "<a href="mailto:ws2-so_ac@icann.org">ws2-so_ac@icann.org</a>" <<a href="mailto:ws2-so_ac@icann.org">ws2-so_ac@icann.org</a>><br>
<span style="font-weight:bold">Subject: </span>Re: [Ws2-so_ac] Discussion thread: making SOAC Recommendations consistent on open/closed/members/public<br>
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<div>ear All, The texts proposed by Farzaneh ,in my view also, shed some lights on the issue, but I suggest to make it quite clear as follows:</div>
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<div><font face="arial,helvetica,sans-serif">“notes, minutes, records of all <u>open</u> membership meetings should be made publicly available.” </font></div>
<div><font face="arial,helvetica,sans-serif"> "notes, minutes, records of all closed meetings, if any
<span><span>should be made available for the members and should not be made publicly available .</span></span></font><br>
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<div class="gmail_default"><font face="arial,helvetica,sans-serif"><span>Regards</span></font></div>
<div class="gmail_default"><font face="arial,helvetica,sans-serif"><span>Kavouss </span>
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<div class="gmail_quote">On Wed, Aug 2, 2017 at 10:00 PM, Greg Shatan <span dir="ltr">
<<a href="mailto:gregshatanipc@gmail.com" target="_blank">gregshatanipc@gmail.com</a>></span> wrote:<br>
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<div class="gmail_default" style="font-family:verdana,sans-serif">This sounds good to me.</div>
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<div class="gmail_default" style="font-family:verdana,sans-serif">Greg</div>
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<div class="h5">On Wed, Aug 2, 2017 at 10:59 AM, farzaneh badii <span dir="ltr"><<a href="mailto:farzaneh.badii@gmail.com" target="_blank">farzaneh.badii@gmail.com</a>></span> wrote:<br>
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<div class="gmail_default" style="font-family:verdana,sans-serif">Hi Steve,</div>
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<div class="gmail_default"><font face="arial,helvetica,sans-serif">To solve the inconsistency I suggest the below:</font></div>
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<div class="gmail_default"><font face="arial,helvetica,sans-serif">At the moment recommendation5 reads as: "<span style="color:rgb(0,0,0);white-space:pre-wrap;background-color:transparent">Notes, minutes, or records of all membership meetings should be made
publicly available."</span></font></div>
<div class="gmail_default"><font face="arial,helvetica,sans-serif">I suggest to clarify that this recommendation is for "open" meetings. If we agree, then the recommendation should read like this: “notes, minutes, records of all
<u>open</u> membership meetings should be made publicly available.” This means that those meetings that are closed only, the recording should be made available for the members and does not have to be provided publicly.</font><br>
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<div class="gmail_default"><font face="arial,helvetica,sans-serif">Best regards,</font></div>
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<div><font face="verdana,sans-serif">Farzaneh </font></div>
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<div class="gmail_quote">On Thu, Jul 27, 2017 at 10:10 AM, Steve DelBianco <span dir="ltr">
<<a href="mailto:sdelbianco@netchoice.org" target="_blank">sdelbianco@netchoice.org</a>></span> wrote:<br>
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<div style="color:rgb(0,0,0);font-family:Calibri,sans-serif;font-size:16px">Following up on today’s call, let’s begin an email discussion thread on an inconsistency in our
<a href="https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6jGJU/edit?usp=sharing" target="_blank">
report</a>, as pointed out by the RySG public comment.</div>
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<div style="color:rgb(0,0,0);font-family:Calibri,sans-serif;font-size:16px">In our
<a href="https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6jGJU/edit?usp=sharing" target="_blank">
report</a>, we say this on Transparency good practices:</div>
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<div><font face="Calibri,sans-serif">5.<span class="m_7245799122575508866m_-8322526992568099385m_8192695356387946784Apple-tab-span" style="white-space:pre-wrap"></span>Notes, minutes, or
<span style="background-color:rgb(255,255,0)">records</span> of all membership meetings should be made
<span style="background-color:rgb(255,255,0)">publicly</span> available.</font></div>
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<div style="color:rgb(0,0,0);font-family:Calibri,sans-serif;font-size:16px">And we say this about Participation:</div>
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<div><font face="Calibri,sans-serif">4.<span class="m_7245799122575508866m_-8322526992568099385m_8192695356387946784Apple-tab-span" style="white-space:pre-wrap"></span>For any meetings, be they closed to members only or open to anyone, the
<span style="background-color:rgb(255,255,0)">members have to be able to access</span> notes, minutes, and/or
<span style="background-color:rgb(255,255,0)">recordings</span>, subject to exceptions for confidential matters.</font></div>
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<div><font face="Calibri,sans-serif">In their <a href="https://community.icann.org/download/attachments/59643284/summary%20of%20public%20comments.pdf?version=1&modificationDate=1499978374000&api=v2" target="_blank">
public comment (page 4),</a> the RySG rightly points out that the above recommendations "</font><font face="Calibri,sans-serif">might be seen as confusing or inconsistent”. We need to address records vs recordings. We need to address access to those records
by membership vs public. </font></div>
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<div><font face="Calibri,sans-serif">Our question is, how shall we reconcile our Good Practice recommendations regarding WHAT is included in meeting records, and TO WHOM those records are </font><font face="Calibri,sans-serif">available?</font></div>
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