[CCWG-ACCT] CCWG / Responses to requests for information made by Dr Eberhard Lisse on 24 November 2015

Wed Dec 9 05:25:39 UTC 2015

Xavier,

will do.

el

-- 
Sent from Dr Lisse's iPad mini

> On 9 Dec 2015, at 00:09, Xavier J. Calvez <xavier.calvez at icann.org> wrote:
> 
> Eberhard,
> Thank you.
> Regarding #1, any information after 2011 can be retrieved and provided in
> a CSV format. Anything prior to that would need to be recreated manually.
> Can I suggest that you send us a list of 6 reports
> (equivalent to 2 years worth of ICANN meetings) for which you would like
> to get the .CSV report? We would then proceed with sending those to you
> and everyone else on the list.
> Thank you.
> Best,
> 
> Xavier
> 
> Xavier Calvez
> CFO
> ICANN
> 12025 Waterfront Drive, Suite 300
> Los Angeles, CA 90094
> 
> Office: +1 (310) 301-5838
> Fax: +1 (310) 957-2348
> Cell: +1 (805) 312-0052
> 
> 
> 
> 
> 
> 
> 
>> On 12/5/15, 9:03 AM, "Dr Eberhard W Lisse" <el at lisse.na> wrote:
>> 
>> Xavier,
>> 
>> thank you, this is very helpful.
>> 
>> Please find my comments inside your message.
>> 
>> el
>> 
>> -- 
>> Sent from Dr Lisse's iPad mini
>> 
>>> On 5 Dec 2015, at 02:36, Xavier J. Calvez <xavier.calvez at icann.org>
>>> wrote:
>>> 
>>> Dear Eberhard,
>>> Dear members of the CCWG,
>>> 
>>> As indicated last week, I wanted to provide feedback by the end of this
>>> week on the requests that Eberhard made in the email below. I have
>>> repeated below the requests from Eberhard¹s email, adding numbering and
>>> a
>>> title for ease of reference. I have also retitled this email to refer
>>> specifically to the content of Eberhard¹s email.
>>> 
>>> 1. Meeting¹s travel support report, in CSV Format
>>> 
>>> Full text of the request: ³The Constituency Travel Support group
>>> publishes
>>> a PDF report after each meeting detailing the flight costs. I would like
>>> to have the data uses to prepare these already published reports in a
>>> format amenable to further analysis, such as CSV.²
>>> 
>>> Response: We have produced the reports in a CSV format for the meeting¹s
>>> reports provided since the beginning of 2014, and have published them on
>>> the Community Wiki. Please see at
>>> https://community.icann.org/display/trvlconstit/Travel+Report. We will
>>> produce this report in both PDF and CSV formats going forward. If there
>>> would be earlier meeting¹s reports that you would specifically like to
>>> obtain in CSV format in addition, please provide a list and we will
>>> consider also adding those to the wiki page, dependent upon feasibility
>>> and workload.
>> 
>> I could only see PDF, so CSV is very much appreciated.
>> 
>> I indeed would like to see previous reports as far back as you can
>> (within reasonable effort) reconstruct. But I can make a list if this is
>> helpful.
>> 
>> 
>> 
>>> 
>>> 2. USG Transition travel costs, in CSV Format
>>> 
>>> Full text of the request: ³I would then like to have all travel costs
>>> related to Transition in the same format.²
>>> 
>>> Response: We can and will produce this information in the requested
>>> format. This information has not been compiled into 1 document until
>>> now,
>>> and we have started working on producing a similarly laid out document
>>> to
>>> be published on the USG Transition costs page
>>> 
>>> (https://www.icann.org/resources/pages/iana-stewardship-project-costs-201
>>> 5-
>>> 10-16-en). Considering the current level of workload, I expect that we
>>> could finalize the document and published it by 18 December. I will
>>> notify
>>> this group when publication will have occurred.
>> 
>> Thank you.
>> 
>>> 
>>> 3. Staff hours
>>> 
>>> Full text of the request: ³I would like to have the workload of staff in
>>> hours, including time spent in transit.²
>>> 
>>> Response: I have assumed that this request is in relation to the USG
>>> Transition project. If this is not correct, please let me know.
>> 
>> This is correct.
>> 
>> 
>>> ICANN does not identify by activity or project the time spent by its
>>> employees on an on-going basis. On an as-needed basis, ICANN may
>>> estimate
>>> staff time spent on specific activities or projects.
>>> For the USG Transition project, ICANN has identified staff members
>>> involved in the project in a ³significant² fashion. ³Significant² is
>>> determined on the basis of an estimated percentage of time spent on the
>>> project at or exceeding 10% and above, provided by these staff members
>>> or
>>> their managers. It can be as a result of an on-going activity carried
>>> out
>>> on a partial basis, or a dedicated full time during a limited period. It
>>> is intended that management involvement is excluded from this list, in
>>> order to limit the information to specific involvement rather than
>>> general
>>> involvement. In other words, not every staff member who spends time on
>>> the
>>> project is listed, to be conservative in this assessment exercise.
>>> This approach is not intended to provide precise information but a
>>> reasonable itemized information that gives a directional quantification
>>> of
>>> the resources involved.
>>> The list of staff members for FY15 (actual data) and FY16 (Budget data),
>>> as well as the percentages of estimated time spent on the project is
>>> displayed in the attached document, which will be published shortly on
>>> the
>>> USG Transition project webpage.
>> 
>> This is quite in order.
>> 
>> 
>>> 
>>> 4. Consulting fees
>>> 
>>> Full text of the request: ³I would like to have the consulting fees (not
>>> necessarily by name) and the fees for experts.²
>>> 
>>> Response: I have assumed that this request is in relation to the USG
>>> Transition project. If this is not correct, please let me know.
>> 
>> This is correct.
>> 
>> 
>>> We believe that a comprehensive view of the professional services
>>> expenses
>>> (equivalent to the notion of consulting fees) has been provided in 2
>>> documents appearing in the paragraph ³Professional Services  Expenses
>>> Breakdown² that can be found at
>>> 
>>> https://www.icann.org/resources/pages/iana-stewardship-project-costs-2015
>>> -1
>>> 0-16-en. This section of the page, along with the personnel and travel
>>> cost items, subject to your questions above, represent the entire set of
>>> costs of the USG Transition project, meaning that there is no other
>>> costs
>>> in relation to this project. If you believe there is information
>>> relativeto consulting fees that you would like to see and would not
>>> appear
>>> in the documents referenced above, please let me know.
>> 
>> Will do.
>> 
>>> 
>>> 
>>> As a general comment, the information referenced above, that can be
>>> found
>>> on the following page
>>> 
>>> [https://www.icann.org/resources/pages/iana-stewardship-project-costs-201
>>> 5-
>>> 10-16-en], is intended to be updated on a quarterly basis, with the next
>>> update planned after the end of the the 2nd quarter of ICANN¹s fiscal
>>> year
>>> 2016 (Oct to Dec 2015).
>>> 
>>> 
>>> I trust this addresses the requests for now and I will follow up as
>>> indicated above where relevant.
>>> 
>>> Thank you.
>>> Best,
>>> 
>>> 
>>> Xavier
>>> 
>>> 
>>> 
>>> Xavier Calvez
>>> CFO
>>> ICANN
> 