[CCWG-ACCT] Venue - 23-24 March meeting

[Alice Jansen]

Dear all,

We would like to confirm the dates and location for the next face-to-face meeting which has been scheduled to align with deliverables.

Dates: 23-24 March 2015 (two full working days)
Venue: Hilton İstanbul Bomonti Hotel & Conference Center
SILAHSOR CAD. NO: 42 BOMONTI-SISLI, ISTANBUL, 34381, TURKEY (see map here<http://www3.hilton.com/en/hotels/turkey/hilton-istanbul-bomonti-hotel-and-conference-center-ISTBHHI/maps-directions/index.html>)


Please note that this will also be the venue for the CWG-stewardship face-to-face meeting on 26-27 March, which was scheduled to comply with the CWG-stewardship's respective project plan and timeline.

CWG-CCWG leaderships agreed in a coordination meeting that holding their respective face-to-face meetings in the same location was the best way to use resources, and also achieve the desired degree of coordination. In light of the groups' geographical statistics and given the limited time window available for planning, the Co-Chairs considered locations that would be most efficient for membership travel. It was determined that Europe would be a desirable landing point.

Co-chairs have worked with ICANN staff to determine a location for these separate meetings. Accessibility (international hubs) was used as a key search criteria. The meeting only being a few weeks away and the groups being significantly large and having quite specific technical requirements for remote participation, etc., the number of options was narrowed to a limited number of cities and venues able to accommodate the meetings. Availability of accommodation was also factored in.

Mindful of the groups' diversity and to ensure maximum attendance in the meetings, the Co-Chairs decided that Istanbul would be the most suitable location. The Co-Chairs reached this decision based on, among other things, an analysis of visa procedures: Turkey delivers e­visas for most countries. In addition, Istanbul is a major hub for flights, and a doorway to Asia and Europe.

Please note that the meeting will be webcast live through Adobe Connect and include remote participation capabilities consistent with the CCWG meetings held to date. The working session will also be recorded and transcribed.

We invite you to confirm your in-person presence by sending an RSVP to acct-staff at icann.org<mailto:acct-staff at icann.org> by Monday, 2 March ­ COB. Please note that only the 26 members, the ATRT Expert, and the ICG Liaisons are eligible for travel funding. Participants are welcome to attend the F2F meeting at their own expense.

We thank you for your understanding of the planning challenges and encourage you to contact ICANN staff should you have any questions or need any assistance with visa procedures.

Best regards,

Alice

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