[CCWG-ACCT] Notes-Recordings-Transcript links for CCWG ACCT Meeting #32 - 5 May

Tue May 5 15:25:05 UTC 2015

Hello all, 

The notes, recordings and transcripts for call #32 - 05 May will be available here:
https://community.icann.org/pages/viewpage.action?pageId=53772708
<https://community.icann.org/pages/viewpage.action?pageId=53772708%20>  

A copy of the notes and action items may be found below. 

Thank you.

Best regards,

Brenda

  _____  

Action Items

Action: staff to make a proposal for the analysis for public comment planning. 

Action: All CCWG members: after any information sessions or other discussions please report on any
feedback, help prepare for review of public comment and to create an FAQ.

Action:  staff will discuss possible ways to have the key parts of the report translated as quickly
as possible: i.e. Exec summary and XPLANE to be translated as a priority . Main sections of the
document ahead of the appendix

Action: Staff to respond on interpretation of webinars.

Action: CCWG will submit comments on the CWG public comment.  Will inform the CWG co-chairs of this
contribution. (staff and CCWG co-chairs)

Action: Staff to confirm the outline of the work process after June 3 in detailed fashion.

Action: Staff to populate the public comment review tool as comments are submitted.

Action: Staff to republish the updated calendar of CCWG meetings and webinars

Notes

These high-level notes are designed to help you navigate through content of the call and do not
substitute in any way the transcript.

Links

WP1 Drafts -  <http://tinyurl.com/puvneyq> http://tinyurl.com/puvneyq

WP2 Drafts -  <http://tinyurl.com/p9yemfx> http://tinyurl.com/p9yemfx

ST-WP Drafts -  <http://tinyurl.com/mye8o3e> http://tinyurl.com/mye8o3e

Legal SubTeam Drafts -  <http://tinyurl.com/kajxlc4> http://tinyurl.com/kajxlc4 

Public Comment Announcement:
<https://www.icann.org/public-comments/ccwg-accountability-draft-proposal-20>
https://www.icann.org/public-comments/ccwg-accountability-draft-proposal-2015-05-04-en

Webinar Announcement:   <https://www.icann.org/news/announcement-2-2015-05-04-en>
https://www.icann.org/news/announcement-2-2015-05-04-en

1. Welcome & Roll Call & SoI

apologies, Eberhard Lisse

2. Update on report publication

Congratulations on the publication of the report.  Published for public comment yesterday, May 4.

Update:  the report structure was reviewed, splitting a large section to make the document more
readable.  Note the change in page numbers.

Monitored use of the words "private sector" in ICANN documents (bylaws, articles etc) and discussion
within the group.  Introduced a note to say discussion was ongoing.  Asking for community for
feedback on the topic.

The initial announcement of the public comment does not include the XPLANE graphic, last minute
edit. These will be included today.

Comment: para 65, for example.  Not mention "private sector" in the report rather reference the
bylaws

Action: staff to make a proposal for the analysis for public comment planning. Need for the working
parties to analyze comments relevant to their respective sections

Legal call on Friday 1 May UTC 20:00 to discussion of unincorporated associations, a meeting
organized at short notice to discuss member models and unincorporated associations tom provide
clarification for the report.

The meeting resulted in the new memo on unincorporated associations (see legal sub-team documents on
the wiki)  Notes and chat of the meeting sent to the legal sub team list.

3. engagement plan (Hillary Jett ICANN staff)

Public comment promotion and outreach.  Utilize social media presence.

Distribution of information to regional stakeholders teams, twitter, Facebook, LinkedIn. The home
page banner is updated.  Ensure the community is informed.  Will be added to all the ICANN
newsletters.  The regional engagement teams have all been informed.

Ask that all participants push the information out to the various list.

If you plan webinars and meetings, then the chairs have offered to support meetings, and Hillary
will help coordinate.

Co-chairs and Rapporteurs will make themselves available for community outreach efforts, for SO/AC,
constituencies or outside ICANN.  Sharing comments back with the group would be very helpful.

Action: All CCWG members, after any information sessions or other discussions please report on any
feedback, help prepare for review of public comment and to create an FAQ.

Contact for speakers bureau Hillary Jett < <mailto:hillary.jett at icann.org> hillary.jett at icann.org> 

information from the numbers community:  regular updates from the CCWG members to their community.
Share on lists and lead discussions, with information relevant to the numbers community.  Will be
discussed at the RIPE meeting next week.  Will report back to the CCWG twitter hashtag? 

Hilary's April 29 email.  Email about the communications support available and some of the
background information about support that was made available for CWG.  Now forwarded to the CCWG
list.

Action:  staff will discuss possible ways to have the key parts of the report translated as quickly
as possible: i.e. Exec summary and XPLANE to be translated as a priority . Main sections of the
document ahead of the appendix

Action: Staff to respond on interpretation of webinars.

Further legal advice received:  Sam Eisner's and Pedro da Silva's questions answered.

CCWG engagement with the CWG public comment, how to respond?

Suggest CCWG response to the CWG public comment to highlight the parts of our report that responds
to issues raised in the CWG proposal.  Avri producing comment on this matter already.

Action:  CCWG will submit comments on the CWG public comment.  Will inform the CWG co-chairs of this
contribution. (staff and CCWG co-chairs)

Process after the close of public comment, any other face to face meetings?  Other than the 19 June
meeting, no.  But need to plan how to prepare between June 3 (close of PC) and June19.  So we have
responses ready for ICANN#53

Action: Staff to confirm the outline of the work process after June 3 in detailed fashion.

Action: Staff to populate the public comment review tool as comments are submitted.

Proposal to cancel the meeting of 12 May.  And legal sub-team calls for this week and next week.
Comments?

Action: Republish the updated calendar of CCWG meetings and webinars

Please use the time to reach-out to communities, and provide feedback.

Meeting closed

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