[CCWG-ACCT] CCWG-Acct Hyderabad Meeting and Travel Funding Process for Members

[Karen Mulberry]

Dear CCWG-Acct ,
 
I wanted to let you know that the November 2nd Face-to-Face meeting in
Hyderabad the day before ICANN 57 has been confirmed.
 
A process had been prepared for CCWG appointed members to apply for travel
funding to attend the meeting that aligns with the CCWG-Acct budget for WS2.
 
The current budgeted amount to support the work of CCWG WS2 members
allocates support (travel, hotel and per diem) for an amount equivalent to
20 appointed members to attend a CCWG-Acct. face-to-face meeting in
association with an ICANN meeting with support for 7 days.  The Co-Chairs
have the authority to re-allocate this amount ­ this could include
supporting requests for partial funding to allow them to maximize the number
of members attending (e.g. if someone only needs a few additional days of
hotel this could be acceptable).
 
You are eligible for travel support from the CCWG if you are an officially
appointed member of WS2 from a Chartering SO or AC.
 
Travel support arrangements will follow Constituency Travel Guidelines
located at:
https://community.icann.org/display/trvlconstit/Constituency+Travel+Home
 
The CCWG travel support slots will be allocated as follows:
 
CCWG Co-Chairs ­ 3 slots (or equivalent amount)
CCWG Appointed Members ­ 17 slots (or equivalent amount)
 
CCWG appointed Members requesting consideration by the Co-Chairs for travel
support to attend a face-to-face meeting must complete the travel request
form three (3) months in advance of the date of the CCWG face-to-face
meeting in order to be considered for funding.
 
NOTE:  In evaluating the applications for travel funding the Co-Chairs will
consider applicant's attendance to CCWG meetings and their contributions to
the ongoing work.
 
CCWG Staff support will send out an announcement regarding the application
for travel support and deadline for application submissions as soon as a
face-to-face meeting has been approved.  The application to request travel
support is located at:  https://community.icann.org/x/qQubAw


The deadline for applications for travel funding for the Hyderabad
face-to-face meeting is August 5th 23:59 UTC.
 
CCWG approved members seeking travel support must submit their applications
by the August 5th in order to be considered for travel support
 
Completed forms can be sent to Acct-Staff at icann.org for submission to the
Co-Chairs for review and approval.
 
All applicants for CCWG WS2 travel support will be posted on the CCWG WS2
wiki under Travel Support at https://community.icann.org/x/qQubAw.  Names
will be listed under Requested and then once approved will be list under
approved for travel support including the type of support that is approved
 
The Co-Chairs will review the applications received, including the requests
for partial support, and determine the list of approved CCWG members who
will receive travel funding.
 
The CCWG approved travel support list will be submitted to ICANN
Constituency Travel for processing according to community travel guidelines.
 
The approved list of funded CCWG members will be posted on the WS2 wiki at
https://community.icann.org/display/WEIA/Travel+Support
 

Karen Mulberry
Multistakeholder Strategy and Strategic Initiatives
ICANN
 



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