[CCWG-ACCT] Board resolution on Enhancing Openness and Transparency – Board Deliberations

[Nigel Roberts]

"discussions on persons" should read "personnel matters"



On 18/05/16 14:20, Nigel Roberts wrote:
> Bruce
>
> This is REALLY nice to see.
>
> May I blow the ccTLDs collective trumpet a bit? And suggest that the
> ccNSO was and remains ahead of the Board in this particular game and
> there double your bet! ;=)
>
> So maybe next opportunity you get, you could suggest that the Board
> might consider further enhancing ICANN accountability transparency in a
> manner similar to the Decision of ccNSO Council in April (reproduced
> below) in which we laid down that only specific and specified reasons
> for closed proceedings should apply, and only for the duration necessary.
>
> Just a thought . . .
>
>
> Nigel
>
>
> PS: This specificity-based approach with reasons required for /in
> camera/ meetings is modelled after a particular Private Member's Bill on
> openness and transparency in local government in the UK that was
> sponsored by Margaret Thatcher in the 1960s.
>
>
>  > ccNSO Council Decision
>  > debated by Council on 14.4.2016
>  > adopted by 29.4.2016
>
>> Transparency requires that, ICANN¹s constituent bodies operate in an
>> open and transparent manner. This does not only imply that recordings,
>> transcripts of meetings, if made, and notes and minutes are made
>> publicly available after meetings, but also that face-to-face
>>
>> meetings are open to observers, and will be listed as such.
>>
>>
>>
>> However, some matters do justify confidentiality and excluding the
>> public, such as (example list):
>>
>> ·      Employment matters
>>
>> ·      Discussion on persons
>>
>> ·      Contractual matters
>>
>> ·      Any proceedings of the Ombudsman
>>
>> ·      Consideration of any legal advice that would involve a risk of
>> waiver of privilege if the meeting were not closed
>>
>> ·      Any item where there has been a request to deal with it in
>> confidence and where that request is granted
>>
>>
>>
>> Further, it is self-evident that for meetings of Council, WGs,
>> Committees, only appointed members or others, listed as liaisons or
>> other form of formal participant may actively contribute, but the
>> presumption has to be, that all meetings, including Council prep, WG
>> meetings, have to be open to observers i.e. to people who want to
>> listen to and watch the proceedings of the meeting in real time,
>> without participating.
>>
>>
>>
>>
>>
>> Resolution
>>
>> 1. All face-to ­ face ccNSO, ccNSO Council or ccNSO chartered Working
>> group meetings shall be open to observers, unless a majority of the
>> voting members present at the meeting resolve to close the meeting due
>> to the confidential nature of the topic being dealt with.
>>
>> If so, that part of the meeting shall only be closed to observers for
>> the duration of the deliberations of the confidential item.
>>
>>
>>
>> 2.  The ccNSO Guideline Review Committee is requested to update the
>> relevant Guidelines accordingly, and submit them to Council for adoption.
>>
>>
>>
>> 3. The chair of the Council is requested to inform the chairs of the
>> ccNSO chartered WG’s of this Council decision.
>>
>>
>>
>
> _______________________________________________
> Accountability-Cross-Community mailing list
> Accountability-Cross-Community at icann.org
> https://mm.icann.org/mailman/listinfo/accountability-cross-community
>