[CCWG-ACCT] TR: [Ext] PCST / CCWG-Accountability extension beyond FY17

Thu Mar 2 14:33:40 UTC 2017

Dear Colleagues,

During the last plenary, we had agreed to reach out to Icann Finance in 
order to better understand how to proceed with requesting an extension of 
our timeline. Please find below the response we have received from Xavier 
Calvez.

In addition, Xavier has kindly clarified that the draft operating plan & 
budget to be published soon will not include any extension of support for 
our group, until we formally submit a request, which seems a reasonable 
approach to me.

He also informed us that the allocation of staff support resources for our 
group beyond FY17 may affect ICANN’s ability to support some of the planned 
review teams in FY18. This is very important to keep in mind during our 
discussions and when we reach out to the SO/ACs.

We will discuss our next steps during the Copenhagen F2F.

Best

Thomas, Leon & Mathieu

De : Xavier J. Calvez [mailto:xavier.calvez at icann.org]
Envoyé : mercredi 1 mars 2017 00:29
À : Mathieu Weill
Cc : 'Bernard Turcotte'; Thomas Rickert; León Felipe Sánchez Ambía; 
'ACCT-Staff'; Becky Nash; Theresa Swinehart
Objet : Re: [Ext] PCST / CCWG-Accountability extension beyond FY17

Dear Mathieu,

Thank for your question, and for seeking our input on this topic. Apologies 
for the delayed response.

Our expectation of the process required is as follows. Some of the 
information required that is described below may already be available.

Step 1: define the revised work plan of WS2, as extended into FY18

-          List of subgroups active during FY18

-          Milestones by subgroup, with timeline in FY18

-          Number of face-to-face meetings if any

-          Estimate of legal or other advice if any

-          Estimate of language services (translation notably) if any

The above will enable the PCST to produce an estimated impact of the 
extension. Please note that the extension would impact the Draft FY18 
Operating Plan and Budget (“OP&B”), as well as the WS2 budget. As an 
illustration, the current assumption in the Draft FY18 OP&B is that WS2 will 
be completed as planned by June 2017, and therefore the ICANN staff 
currently supporting the WS2 work is allocated to other activities in FY18.

Step 2: submit the extension request to the Chartering Organization, with 
appropriate rationale, inclusive of budgetary impact (resulting from Step 1 
above), and obtain approval from all Chartering Organizations.

Step 3: Inform the Board Finance Committee (should probably happen in 
parallel of Step 2).

Step 4: Suggestion: submit the request for extension of WS2 as a public 
comment to the Draft FY18 OP&B. This would allow the CCWG to have a 
transparent record of the request and of its impact on the FY18 OP&B, and 
provide to the ICANN staff a transparent channel to offer an answer. It 
would also help ensure that the budgetary impact of the request for 
extension is linked to the OP&B process. The public comment period for the 
Draft FY18 OP&B begins 7 March and concludes 28 April.

Step 5: If and when approval from the Chartering Organizations is obtained, 
a formal budgetary request should be made to ICANN, so that it is considered 
by ICANN Staff and the funding required, if any, is identified, and 
submitted for approval by the BFC. If this step would occur before the FY18 
OP&B has been finalized (by early June) for Board approval (by end of June), 
then the Board would approve the FY18 OP&B with this request included 
(presuming funding has been identified). If this step would occur after the 
FY18 OP&B has been finalized, the Board would need to approve this request 
separately.

Note that the CCWG should consider whether a consultation of the broader 
community on the request to extend the WS2 should occur or not, formally or 
not. It is not clear to me yet whether Step 4 would constitute such 
consultation. Your views would be welcome on this question.

I hope this helpful, and I am happy to answer any further question you may 
have on the above.

Thank you.

Best,

Xavier

Xavier Calvez

ICANN – CFO

12025 Waterfront Drive, Suite 300

Los Angeles, CA 90094

Phone:   310-301-5838

Mobile:  805-312-0052

Fax:        310-957-2348

From: Mathieu Weill <mathieu.weill at afnic.fr>
Date: Thursday, February 16, 2017 at 7:02 AM
To: Xavier Calvez <xavier.calvez at icann.org>
Cc: Bernard Turcotte <turcotte.bernard at gmail.com>, Thomas Rickert 
<thomas at rickert.net>, León Felipe Sánchez Ambía <leonfelipe at sanchez.mx>, 
'ACCT-Staff' <acct-staff at icann.org>, Becky Nash <becky.nash at icann.org>
Subject: [Ext] PCST / CCWG-Accountability extension beyond FY17

Dear Xavier, Dear PCST,

During its plenary meeting on 8 February 
(https://community.icann.org/x/56jDAw[community.icann.org] 
<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_56jDAw&d=DwMFAw&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=IWWGaKyGUGcKQNGe7LtArAou7HP6fPR5aWjbPBUFZ3k&m=dPPpZdpJ2JYHLdX-PacWVkWmOCgS6RuagmqAc8M6EwM&s=MICDmuW6UqoC7Vflbi91rGkHo6WB4uvZkgF4oapuOAw&e=> 
 ), the CCWG-Accountability approved the following action items :

•             Co-chairs to discuss with PCST the possibility of using 
remainder of community budget for the next fiscal year.

•             Co-chairs to prepare communication with chartering 
organizations regarding potential extension

It appears, as you will certainly have noticed through our regular 
dashboards, that our current approximate level of progress is 33%, 7 months 
after the launch in Helsinki. While some sub groups are making solid 
progress, other discussions have required more time, and we need to account 
for one or even two public comment period for each of them. As such, our 
group will probably request an extension by a year (all through FY18).

At this point, we do not foresee the costs under our “budget ownership” to 
exceed the budget initially estimated. Our intent is not to request any 
allocation of extra funds, but only to shift into FY17 what would not have 
been expensed during FY17.

Consistent with the above decisions, we are turning to you and the PCST to 
inform you about this upcoming request for extension, and to seek your 
advice about the process we should follow in order to submit the request, 
not only to the Chartering Organizations, but also into ICANN’s budgetary 
planning process.

Please let us know if you need a call to discuss this.

Best regards,

-- 
*****************************
Mathieu WEILL
AFNIC - directeur général
Tél: +33 1 39 30 83 06
mathieu.weill at afnic.fr
Twitter : @mathieuweill
*****************************

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