[atrt2] PDP - Discussion with ATRT2 23

Alan Greenberg alan.greenberg at mcgill.ca
Sat Aug 10 18:51:06 UTC 2013


>From: Roberto Gaetano <roberto_gaetano at hotmail.com>
>To: 'Alice Jansen' <alice.jansen at icann.org>, 'Michele Neylon - Blacknight'
>         <michele at blacknight.com>, 
> <rickert at anwaelte.de>, <mike at haven2.com>, "'Chuck
>  Gomes'" <cgomes at verisign.com>, <jbladel at godaddy.com>, 'Paul Diaz'
>         <pdiaz at pir.org>, 
> <jeff.neuman at neustar.biz>, 'Avri Doria' <avri at ella.com>,
>         'Alan Greenberg' <alan.greenberg at mcgill.ca>
>CC: 'Marika Konings' <marika.konings at icann.org>, "'Larisa B. Gurnick'"
>         <larisa.gurnick at icann.org>, 'Charla 
> Shambley' <charla.shambley at icann.org>,
>         'Brian Cute' <bcute at pir.org>
>Subject: R: PDP - Discussion with ATRT2
>Date: Sat, 10 Aug 2013 16:12:59 +0200
>Thread-Index: AQIHQzpoViB7WhzGdQkLWv+WPUgapQHgC1jsmQ4KK8A=
>
>After the previous discussion, I need to elaborate only on these points:
>·         Agree with Mikey on incentivating more participation by new people
>·         To the best of my knowledge, there are 
>“lessons learned” sessions, but there has never 
>been an effort to share experiences among WG 
>Chairs or record for the upcoming WGs what went 
>OK and what went wrong in previous WGs, 
>successful tricks used, approaches that brought 
>deadlocks, a.s.o. – much is left to the “oral 
>tradition” and to the memory of the WG members
>·         For the “certain stakeholders have not 
>been able to adequately participate” issue, I 
>have my own opinions, it is also linked with the 
>“chair warming” issue – since this comment is 
>going to be public, I will wait until my mind is 
>fresh and I will be able to articulate my thoughts in a politically correct way
>
>The first and last points are connected, so let 
>me start with the easy one, the lessons learned.
>As far as I know, but I might be wrong, while a 
>post mortem session is generally held at the end 
>of a WG, there is little coordination among WGs, 
>except for the synthesis made in the Name Council.
>It might be useful to have cross-WG sessions, 
>like a meeting of the WG Chairs, past, present, 
>and candidate future, to share experiences and 
>tricks. This can be done as an ad-hoc session 
>every ICANN meeting, for instance. If the 
>suggestion of a facilitator is accepted, the 
>facilitator(s) should participate to the 
>session, to understand what are the main issues 
>and problems that are encountered in running 
>WGs. Of course, the sessions shall be open, so 
>that we can be transparent about the issues and 
>also take the benefit of contributions by the audience.
>Maybe we could try to assess the PDP taking a 
>frame of reference, like for instance the 
>Capability Maturity Model (CMM or CMMI) and 
>check which are the process areas that need more 
>attention. Incidentally, CMMI certification for 
>the policy development process could be an excellent marketing tool.
>
>About participation, I agree with Mikey that we 
>should incentivate new people. However, maybe we 
>should first analyse the composition of the WGs 
>and check whether there are any stakeholder 
>groups (in the broad sense) that are 
>insufficiently represented (or insufficiently 
>active, if we take the point about the “chair 
>warming” issue). While it is always good to have 
>a new generation of participants, before 
>studying incentives to ensure participation of 
>new people we should check whether we have 
>chronic absence of some voices, and rectify this problem first.
>I would like also to be clear about the “chair 
>warming”: I am not at all in favour of people 
>volounteering just to add a line on the CV or, 
>worse, to get a free ticket to some meeting. 
>However, there are situations in which we need 
>to accept people in an observer role, i.e. 
>people who will listen but might not contribute 
>much. Not everybody has the same approach. Not 
>everybody is ready to jump into an overheated 
>arena to express an opinion that might be heavily criticized.
>Last but not least, every participant to a WG 
>representing a component of the ICANN 
>multi-stakeholder world carries the 
>responsibility of representing this component. 
>And his/her behavior will “naturally” contribute 
>to the opinion that the other folks will have 
>about that component. So, I assume that the part 
>of the ICANN organization, either a 
>constituency, a stakeholder group, an advisory 
>committee, or other, will be somewhat (although 
>indirectly) responsible of the behavior of that 
>individual, and I assume will take a corrective action.
>
>Cheers,
>Roberto
>
>
>
>Da: Roberto Gaetano [mailto:roberto_gaetano at hotmail.com]
>Inviato: venerdì 9 agosto 2013 00:07
>A: 'Alice Jansen'; 'Michele Neylon - 
>Blacknight'; 'rickert at anwaelte.de'; 
>'mike at haven2.com'; 'Chuck Gomes'; 
>'jbladel at godaddy.com'; 'Paul Diaz'; 
>'jeff.neuman at neustar.biz'; 'Avri Doria'; 'Alan Greenberg'
>Cc: 'Marika Konings'; 'Larisa B. Gurnick'; 'Charla Shambley'; 'Brian Cute'
>Oggetto: R: PDP - Discussion with ATRT2
>
>Sorry, I will be unable to make the 14 August 
>call, I will be available only in the late 
>evening (CET) that is not one of the option offered.
>However, I would like to contribute to the 
>discussion prior to the call. I have no problem 
>in having my comments posted publicly.
>I will articulate a better contribution 
>tomorrow, but for the time being I would like to make the following points:
>·         Agree with Mikey on incentivating more participation by new people
>·         The charter has to be defined clearly, 
>but not only – it has to be very clear what will 
>be the process after the conclusion of the WG 
>(in the VI-WG we spent hours to discuss “what 
>will happen next if we don’t reach consensus” – 
>I’ll elaborate in a follow up post on why this is important
>·         On “complicated” WGs, resources are 
>necessary, still quoting the VI experience, much 
>progress has been made in a F2F meeting
>·         As part of the GNSO Review, we stated 
>that some resources should be made available for 
>the WG Chairs – this is important when the WG is 
>“complicated” – I am sure that in the final 
>report of the GNSO Review WG we mentioned 
>training for the Chairpersons, use of facilitators, and so on
>·         To the best of my knowledge, there are 
>“lessons learned” sessions, but there has never 
>been an effort to share experiences among WG 
>Chairs or record for the upcoming WGs what went 
>OK and what went wrong in previous WGs, 
>successful tricks used, approaches that brought 
>deadlocks, a.s.o. – much is left to the “oral 
>tradition” and to the memory of the WG members
>·         For the “certain stakeholders have not 
>been able to adequately participate” issue, I 
>have my own opinions, it is also linked with the 
>“chair warming” issue – since this comment is 
>going to be public, I will wait until my mind is 
>fresh and I will be able to articulate my thoughts in a politically correct way
>Please be aware that I have not been active in 
>the PDP process for more than one year, and 
>therefore I might have raised points that are 
>currently incorrect or superseded by events.
>Best regards,
>Roberto
>
>
>
>Da: Alice Jansen 
>[<mailto:alice.jansen at icann.org>mailto:alice.jansen at icann.org]
>Inviato: mercoledì 7 agosto 2013 15:04
>A: Michele Neylon - Blacknight; 
><mailto:rickert at anwaelte.de>rickert at anwaelte.de; 
><mailto:mike at haven2.com>mike at haven2.com; Chuck 
>Gomes; 
><mailto:jbladel at godaddy.com>jbladel at godaddy.com; 
>Paul Diaz; 
><mailto:roberto_gaetano at hotmail.com>roberto_gaetano at hotmail.com; 
><mailto:jeff.neuman at neustar.biz>jeff.neuman at neustar.biz; 
>Avri Doria; Alan Greenberg
>Cc: Marika Konings; Larisa B. Gurnick; Charla Shambley; Brian Cute
>Oggetto: PDP - Discussion with ATRT2
>Priorità: Alta
>
>
>Dear All,
>
>It is my understanding that my colleague Charla 
>has been touched with you to schedule a call 
>with the Second Accountability & Transparency Review Team (ATRT2).
>
>  The ATRT2's activities are focused on 
> paragraph 9.1 of the AoC where ICANN commits to 
> maintain and improve robust mechanisms for 
> public input, accountability, and transparency 
> so as to ensure that the outcomes of its 
> decision-making will reflect the public 
> interest and be accountable to all 
> stakeholders. As part of its mandate, the ATRT 
> has decided to review the effectiveness of 
> ICANN Generic Names Supporting Organization 
> (GNSO) Policy Development Process (PDP) and so 
> determine whether the current GNSO PDP process 
> satisfies the needs of the multi stakeholder 
> model and Internet users. Given your experience 
> and expertise, the ATRT2 is interested in 
> hearing your thoughts and wishes you to share 
> your unique perspective with them.
>
>The ATRT2 has a face-to-face meeting scheduled 
>for next week (14–15–16 August) in Los Angeles. 
>Would you be available - tentatively on 
>Wednesday, 14 August - to join their session 
>remotely? Please confirm your availability via 
><http://www.doodle.com/x9nk6czhz2exvsyh>http://www.doodle.com/x9nk6czhz2exvsyh 
>by Thursday, 8 August – COB.
>
>The Review Team has received your request for 
>preparatory materials. Rest assured that we will 
>provide you with more information as soon as available.
>
>I look forward to reading your doodle poll 
>entries and thank you for your help. Please let 
>me know if you have any questions or concerns.
>
>Thanks
>
>Very best regards
>
>Alice
>
>----
>Alice Jansen
>Strategic Initiatives Manager
>ICANN
>Rond Point Schuman 6, Bt.1
>B-1040 Brussels, Belgium
>Office: +32 289 474 03
>Mobile: +32 4 73 31 76 56
>Skype: alice_jansen_icann
>Email: <mailto:alice.jansen at icann.org>alice.jansen at icann.org
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