[bc-gnso] Proposed Agenda for the GNSO Council Meeting 20 July 2012
Benedetta Rossi
bc-secretariat at icann.org
Sat Jul 14 17:29:10 UTC 2012
Dear All,
Please find the draft agenda for the GNSO Council Meeting 20 July 2012
at 11:00 UTC which is also posted on the Wiki at:
*https://community.icann.org/display/gnsocouncilmeetings/Agenda+20-07-2012*
And on the website at:
http://gnso.icann.org/en/meetings/agenda-council-20jul12-en.htm
Please let me know if you have any questions.
Thank you.
Kind regards,
Glen
*Proposed Agenda for the GNSO Council Meeting 20 July 2012*
This agenda was established according to the GNSO Council Operating
Procedures approved 22 September 2011 for the GNSO Council and updated.
http://gnso.icann.org/council/gnso-operating-procedures-16dec11-en.pdf
For convenience:
* An excerpt of the ICANN Bylaws defining the voting thresholds is
provided in Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the
absentee voting procedures is provided in Appendix 2 at the end of
this agenda.
_Meeting Times 11:00 UTC <http://tinyurl.com/ccz4c9u>
_*http://tinyurl.com/ccz4c9u*
Coordinated Universal Time 11:00 UTC
04:00 Los Angeles; 07:00 Washington; 12:00 London; 13:00 Paris; 20:00
Tokyo.
Dial-in numbers will be sent individually to Council members. Councilors
should notify the GNSO Secretariat in advance if a dial out call is needed.
*GNSO Council meeting audiocast *
*http://stream.icann.org:8000/gnso.m3u*
*_Item 1: Administrative matters (10 minutes)_*
1.1 Roll Call
1.2 Statement of interest updates
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the
GNSO Operating Procedures:
Draft Minutes of the GNSO Council meeting 27 June 2012 will be approved on
1.5. GNSO Pending Projects List
http://gnso.icann.org/meetings/pending-projects-list.pdf
* Review main changes.
* Comments and/or questions.
*_Item 2: Consent agenda (5 minutes)_*
A consent agenda item is being added as a standard agenda item to
provide for a simplified process to obtain Council approval on specific
tasks.
No items on the consent agenda.
*_Item 3: Final Elections procedure (10 minutes)_*
At the Prague meeting, the proposed election procedure was shown to the
Council. A refined version
<http://gnso.icann.org/en/issues/gnso-council-chair-election-13jul12-en.pdf>
was sent to the list. This item is to discuss and approve this
procedure, so that it can be started.
3.1 Presentation of procedure (Stéphane Van Gelder)
http://gnso.icann.org/en/issues/gnso-council-chair-election-13jul12-en.pdf
3. 2 Discussion
3. 3 Call to approve procedure.
*_Item 4: Thick Whois PDP (10 minutes)_*
As the .com agreement has now been renewed (see
http://www.icann.org/en/groups/board/documents/resolutions-23jun12-en.htm#2),
the Council may not want to wait until November before a Drafting Team
is formed to develop a charter for the 'thick' Whois Policy Development
Process Working Group (PDP WG).
4.1 Update from staff (X Y)
4. 2 Discussion
4. 3 Next steps.
*_Item 5: Whois RT Final Report (10 minutes)_*
Considering the Board resolution on the Whois Review Team Final Report
and the Board's call for input from the GNSO by August 31, 2012, how
should the Council respond?
5.1 Update from staff (X Y)
5. 2 Discussion
5. 3 Next steps.
*_Item 6: GNSO Review (10 minutes)_*
At the wrap-up in Prague, there was discussion around forming a small
group to examine possible actions ahead of the 2013 ICANN
bylaws-mandated review. This is a discussion item to determine whether
the Council wishes to move ahead in this way.
6.1 Update from staff (X Y)
6. 2 Discussion
6. 3 Next steps.
*_Item 7: Impact of new gTLD program on existing GNSO structure (10
minutes)_*
The new gTLD program may impact the GNSO's Contracted Parties. This item
aims to initiate a discussion of potential issues to look at as the new
gTLD program comes online and the Registry and Registrar stakeholder
groups are affected by this.
7.1 Discussion
*_Item 8: Management of work (10 minutes)_*
Recent discussions on the Council list have raised concerns about the
volume of documents published prior to an ICANN meeting and how these
can best be managed by the volunteer community that makes up the GNSO
Council as it struggles to read a substantial amount of reports and
other documents in order to better inform its own decision making
processes with regards to policy.
8.1 Discussion
*_Item 9: Fake Renewal Notices (10 minutes)_*
The GNSO Council requested that a small group prepare a request for
information concerning Fake Renewal Notices for the Registrar
Stakeholder Group to help inform its deliberations on the Registration
Abuse Policies Working Group (RAP WG) Recommendation on Fake Renewal
Notices (#2). The drafting team submitted its report to the GNSO Council
on 6 March 2012. Following a presentation of the report to the GNSO
Council at the ICANN Meeting in Costa Rica, the GNSO Council decided to
put the report out for public comment. A public comment forum was opened
(see
http://www.icann.org/en/news/public-comment/fake-renewal-notices-report-21mar12-en.htm)
and has now closed. At its last meeting, the GNSO Council requested the
Drafting Team (DT) to review the comments received, update the report if
deemed appropriate and report back accordingly. The DT has reviewed the
comments received and submitted its updated report to the GNSO Council
on 21 June 2012 (see
http://gnso.icann.org/issues/frn/fake-renewal-notices-updated-report-20jun12-en.pdf).
9.1 Presentation of updated Fake Renewal Notices Report (Mikey O'Connor)
9. 2 Discussion
9. 3 Next steps
*_Item 10: Internationalised Registration Data WG Final Report (10
minutes)_*
During its June 27 Open Meeting, the GNSO Council approved a motion
<http://gnso.icann.org/en/resolutions#20120627-1> to deliver the IRD
Final Report to the ICANN Board and to "review the recommendations in
the Report and shall provide to the Board its advice with regard to
those recommendations that may have policy implications".
This agenda item is to discuss next steps in light of this commitment,
and to determine how the Council wishes to review and report on the IRD
recommendations that may have policy implications.
10.1 Update from Staff (Margie Milam).
10.1 Discussion.
10.1 Next steps.
*_Item 11: Any Other Business (5 minutes) _*
*Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article
X,**Section 3)*
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the
GNSO Operating Procedures, the default threshold to pass a GNSO Council
motion or other voting action requires a simple majority vote of each
House. The voting thresholds described below shall apply to the
following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as
described in Annex A
<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an
affirmative vote of more than one-third (1/3) of each House or more than
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an
affirmative vote of more than one-third (1/3) of each House or more than
two-thirds (2/3) of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter
approved under d. or e. above, the GNSO Council may approve an amendment
to the Charter through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a
Final Report, the GNSO Council may terminate a PDP only for significant
cause, upon a motion that passes with a GNSO Supermajority Vote in favor
of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires
an affirmative vote of a majority of each House and further requires
that one GNSO Council member representative of at least 3 of the 4
Stakeholder Groups supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain
Contracting Parties: where an ICANN contract provision specifies that "a
two-thirds vote of the council" demonstrates the presence of a
consensus, the GNSO Supermajority vote threshold will have to be met or
exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval
by the ICANN Board, an Approved PDP Recommendation may be modified or
amended by the GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the
Council members of each House, or (b) three-fourths (3/4) of one House
and a majority of the other House."
*Appendix 2: Absentee Voting Procedures (**GNSO Operating Procedures 4.4
<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>**)
*
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN
Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the
announced time limit, which shall be 72 hours from the meeting‟s
adjournment. In exceptional circumstances,announced at the time of the
vote, the Chair may reduce this time to 24 hours or extend the time to 7
calendar days, provided such amendment is verbally confirmed by all
Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate
absentee votes according to these procedures and will provide reasonable
means for transmitting and authenticating absentee ballots, which could
include voting by telephone, e- mail, web-based interface, or other
technologies as may become available.
4.4.4 Absentee balloting does not affect quorum requirements. (There
must be a quorum for the meeting in which the vote is initiated.)
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*http://tinyurl.com/ccz4c9u*
Kind Regards,
Benedetta Rossi
BC Secretariat
https://community.icann.org/display/gnsobc/Home
www.bizconst.org
bc-secretariat at icann.org
<http://gnso.icann.org>
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