[bylaws-coord] Retitled - Lawyers Coordinating Sessions was Re: Process questions re Bylaws Coordination Group and recent draft review

Sat Mar 19 20:36:19 UTC 2016

John, in addition to me, Adler will have:

Ingrid Mittermaier, Principal
Stephanie Petit, Principal
Steven Chiodini, Of Counsel

for a total of four.

Not all of them will attend all sessions.

Rosemary

Rosemary E. Fei
Adler & Colvin
235 Montgomery Street, Suite 1220
San Francisco, CA 94104
415/421-7555 (phone)
415/421-0712 (fax)
rfei at adlercolvin.com
www.adlercolvin.com

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From: bylaws-coord-bounces at icann.org [mailto:bylaws-coord-bounces at icann.org] On Behalf Of John Jeffrey via bylaws-coord
Sent: Saturday, March 19, 2016 11:32 AM
To: Holly Gregory
Cc: bylaws-coord at icann.org
Subject: [bylaws-coord] Retitled - Lawyers Coordinating Sessions was Re: Process questions re Bylaws Coordination Group and recent draft review

Holly,

Agreed on back and forth - we understand that you will need to dig in with long rough draft just sent and in order to move this week and at this pace - we would not have time to turn comments before Wednesday Morning.

For lawyers coordinating sessions - From ICANN - it will only be internal legal team staff - 6 different lawyers on my staff, and our EA - all of the team members will not be present for the entire discussion, but may attend some parts and a few all.

So for your front desk list
Peg Rettino - EA
Erika Randall - Sr Counsel
Shawn White AGC
Samantha Eisner AGC
Amy Stathos DGC
Daniel Halloran DGC
John Jeffrey

Can you clarify who will be attending from Sidley team and Adler teams - you estimated 5-6 and Adler estimated 3-4.

We also understand there will be two observers in the room - Becky Burr and Chris Disspain, and that although lawyers by trade and/or education - they are not practicing for purposes of this meeting.

We are proposing that the daily call with the Bylaws Coordination Group be set at 5.30 pm PDT daily during our discussions sessions to update and ask questions to the coordination group.

I would propose a 10 AM start time on Wednesday and then we plan rest of weeks schedule from there. Who can Peg reach out to for logistics?

We look forward to coordinating with you to get the best set of community empowerment bylaws for ICANN.

Sent from my iPhone

On Mar 19, 2016, at 7:37 AM, Gregory, Holly via bylaws-coord <bylaws-coord at icann.org<mailto:bylaws-coord at icann.org>> wrote:

Given the short time we have for review, the Sidley and Adler teams are not planning on circulating comments prior to the face to face meeting but we do not see any reason why you shouldn't circulate comments in advance if you would like. That said we think it would be good to minimize back and forth email discussions of the issues simple because we may not have the bandwidth during our review to react.

Please also note that by end of day Monday we need a full list of those who will be attending in person for our security desk.

Also please let us know of the preferred start time for Wednesday morning

And if anyone has dietary preferences.

Thanks!

Sent with Good (www.good.com<http://www.good.com>)

________________________________
From: bylaws-coord-bounces at icann.org<mailto:bylaws-coord-bounces at icann.org> on behalf of John Curran via bylaws-coord
Sent: Saturday, March 19, 2016 08:05:23 AM
To: Bruce Tonkin
Cc: bylaws-coord at icann.org<mailto:bylaws-coord at icann.org>
Subject: [bylaws-coord] Process questions re Bylaws Coordination Group and recent draft review
Bruce -

    Two process questions regarding the CCWG and CWG drafts we have received -

    1)  In this initial review of the drafts that have been distributed, are we to send
         feedback to this list, or save our observations for the face-to-face meeting
         in LA?

    2)  In performing our review, is the scope strictly set to the changes necessary for
         implementation of the CWG proposal and related CCWG items, or should we
         note any other items that might warrant cleanup in the bylaws?   (Article VI,
         Sec 2(5) is an example; one of the drafts rightly observes this Chair election
         provision might be more suitable in the officer section, but that obviously isn’t
         a strictly necessary change for purposes of implementing the CWG proposal.)

Thanks!
/John

p.s. Look forward to seeing everyone in LA - I will be able to participate on Wednesday
       and Thursday only, as I must return to the east coast Friday AM.

Begin forwarded message:

From: John Jeffrey via bylaws-coord <bylaws-coord at icann.org<mailto:bylaws-coord at icann.org>>
Subject: [bylaws-coord] New ICANN Bylaws Rough Draft version and accompanying documents
Date: March 18, 2016 at 10:58:30 PM EDT
To: <bylaws-coord at icann.org<mailto:bylaws-coord at icann.org>>, Sidley ICANN CCWG <sidleyicannccwg at sidley.com<mailto:sidleyicannccwg at sidley.com>>, ICANN-Adler <ICANN at adlercolvin.com<mailto:ICANN at adlercolvin.com>>
Cc: "Zagorin, Janet S." <jzagorin at sidley.com<mailto:jzagorin at sidley.com>>, "Hofheimer, Joshua T." <jhofheimer at sidley.com<mailto:jhofheimer at sidley.com>>, "Mohan, Vivek" <vivek.mohan at sidley.com<mailto:vivek.mohan at sidley.com>>, "Clark, Michael A." <mclark at sidley.com<mailto:mclark at sidley.com>>, "Tam, Tennie H." <tennie.tam at sidley.com<mailto:tennie.tam at sidley.com>>, "Boucher, Rick" <rboucher at sidley.com<mailto:rboucher at sidley.com>>, Daniel Halloran <daniel.halloran at icann.org<mailto:daniel.halloran at icann.org>>, "Flanagan, Sharon" <sflanagan at sidley.com<mailto:sflanagan at sidley.com>>, "Kerry, Cameron" <ckerry at sidley.com<mailto:ckerry at sidley.com>>, "McNicholas, Edward R." <emcnicholas at sidley.com<mailto:emcnicholas at sidley.com>>, "Boelter, Jessica C.K." <jboelter at sidley.com<mailto:jboelter at sidley.com>>, "Hilton, Tyler" <thilton at sidley.com<mailto:thilton at sidley.com>>, "Fuller, Miles" <wfuller at sidley.com<mailto:wfuller at sidley.com>>, Amy Stathos <amy.stathos at icann.org<mailto:amy.stathos at icann.org>>
Reply-To: <bylaws-coord at icann.org<mailto:bylaws-coord at icann.org>>, John Jeffrey <john.jeffrey at icann.org<mailto:john.jeffrey at icann.org>>

Dear Bylaws Coordination Group, Sidley Legal Team and Adler Legal Team,

The ICANN Legal Team submits the follow documents for Bylaws Coordination Group and legal teams to review.  We have put forth our best efforts to make changes on top of the current ICANN Bylaws to bring in the CCWG and appropriate ICG proposals.  I am sure in the 244 pages and approximately 90,000 words (including the comments and notes) that there are some errors, but we have strived to diligently draft to the intent of the proposals and recommendations.

We have provided a suite of documents below to help access the content including a full set and a redline against the current ICANN Bylaws.  We have included Breakouts re each CCWG recommendation, and we have also attempted to set out where we think there is a need for additional discussions both with the lawyers and with the Bylaws Coordination Group.

The documents below do not include the CWG Bylaws that Sidley sent to us today, or our markup of the IRP language that was included from Sidley’s updated version forwarded yesterday (although the Sidley text is included in our rough draft).

From: Flanagan, Sharon
Sent: Friday, March 18, 2016 07:43:30 PM
To: Client Committee
Cc: Gregory, Holly
Subject: CWG - ICANN Bylaws
Dear All,

Attached is a revised draft of the CWG-related ICANN bylaws, clean and marked against the draft from November 6.  We have also attached a list of remaining open questions.

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