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<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:13.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">NOTES | ccPDP3 Review Mechanism | 23 February 2022 (20:00 UTC)</span></b><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB"> </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:black;mso-fareast-language:EN-GB">1. Welcome</span></b><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Welcome by Stephen Deerhake, WG Chair</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Nick: not just Review Mechanism</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:black;mso-fareast-language:EN-GB">2. Administrative matters</span></b><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">ccNSO and GAC | 8 March 1300-1400 UTC</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Bart: not just Council and GAC, but full ccNSO</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">ccPDP3-RET. Policy is awaiting Board action. Board put together an ad hoc group to study the policy. The group will put forward the recommendation for board action</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Patricio: correct. The ad hoc group has been approved by the governance committee. Call for EoI, with deadline today. First meeting (incl Katrina and Patricio) soon.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">No estimate regarding timing. GAC had no objections. To look into the comments. Nothing that should pose a problem. Hope to finish pretty soon. </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:black;mso-fareast-language:EN-GB">3. Action items</span></b><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:black;mso-fareast-language:EN-GB">4. comparing IFO Mediation and Non-binding Review</span></b><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:36.0pt"><b><i><span style="color:black;mso-fareast-language:EN-GB">4.1. Presentation</span></i></b><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Bart: presentation, with table displayed in zoom room</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">4 columns</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo1;vertical-align:baseline">
<span style="mso-fareast-language:EN-GB">topics<o:p></o:p></span></li></ul>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo2;vertical-align:baseline">
<span style="mso-fareast-language:EN-GB">Complaint procedure / escalation process iana naming function contract<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo2;vertical-align:baseline">
<span style="mso-fareast-language:EN-GB">Mediation / iana naming function contract<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo2;vertical-align:baseline">
<span style="mso-fareast-language:EN-GB">WG non-binding review process<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">rows</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="mso-fareast-language:EN-GB">Prerequisite condition<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="mso-fareast-language:EN-GB">Matter that is subject to process<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="mso-fareast-language:EN-GB">“Standing”: who may launch the process?<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="mso-fareast-language:EN-GB">Goal<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="mso-fareast-language:EN-GB">Aspired result<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="mso-fareast-language:EN-GB">Publication of outcome<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="mso-fareast-language:EN-GB">Panel<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="mso-fareast-language:EN-GB">Role of panel<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="mso-fareast-language:EN-GB">Qualifications panelist<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="mso-fareast-language:EN-GB">procedures<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Summary comparison of IFO mediation vs ccNSO-RET proposed review. Bernie talks to a new table, displayed in zoom room.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Binary outcome. You cannot partially delegate or retire a ccTLD. Once a decision has been taken, make sure there is fairness and all understand. Here we only talk about the decision itself</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Patricio: info missing, in case people are confused. Make clear what the role of mediation was. Not convinced that mediation could not be helpful in case there is a binary outcome. Mediator
could help both parties to see more clearly, or change their mind. Sequence</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Bernie: not a reconsideration, but a complaint procedure</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Bart: not referring to bylaw? Complaint procedure in the iana contract</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Patricio: yes</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Bart: general term. Not the specific reconsideration</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Bernie: we have not considered what could be prerequisites for the review mechanism. We could add complaint procedure and mediation, as requirements beforehand. We have to see if we want
to include them as prerequisites. They are there and people can use them</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Eberhard: what’s in a name? If we have a process for independent non-binding review, do we need to design another one? </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Stephen: tweak section 8. Essentially bylaw change</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Eberhard: we must write a policy, not saying we must change the contract</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Bart: does not understand. Mediation process is in iana naming function contract. That will always be available, what this group is on top of it.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Eberhard: 2 identical processes on top of each other. Does not want that</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Bart: whatever the WG designs is on top of the mediation, unless you want to strike it from the contract</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Eberhard: if it is good enough for us, we do not need to develop another procedure</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Patricio: no need to change section 8. Already available to ccTLD managers. Stage where IFO looks again at the decision. What we are working on is a mechanism that could come after that.
Where an external panelist or arbitrator would make a decision. Mechanism that is not available to ccTLDs, is not low cost. </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Eberhard: it is not an internal mediator, and we are increasing the cost</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Stephen: calls other WG members to comment</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Eberhard: unnecessary cost. Duplication of efforts. Does it make sense to duplicate this mediation?</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Stephen: not a simple duplication. The mediation section was written for TLDs that have contracts. (gTLDs mostly) We have different circumstances here</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Patricio: does not see any duplication. Mediator does not take sides, or issues a ruling. No duplication. </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Nick: big fan of mediation. To avoid legal costs. But the nature of mediation: both parties need to agree to the mediation. Independent viewpoint. Constructive resolution. Meditation
is not suitable for finding a binding agreement</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Bart: adding to what Nick said. Not included in this overview. If you are in a mediation process, the contract stipulates that if no amicable resolution is possible, the mediation stops.
No further outcome. Even in non-binding, there will always be an outcome. If the parties cannot agree they resolved the issue, the process stops. </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Eberhard: mediation is not cast in stone. We decide what the mediator needs to do. We need to look at this thoroughly. </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Stephen: mediators do not take sides</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Patricio: agrees</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:36.0pt"><b><i><span style="color:black;mso-fareast-language:EN-GB">4.2. Discussion on how to proceed</span></i></b><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Stephen: Should we continue with the RM? Are we happy with section 8 and stop there?</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Bart: wait until icann legal gets back to the group with a response to the non-bindingness. That is the underlying issue we need to address</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Stephen: add more questions to the list for icann legal? Applicability for ccTLDs of this newly discovered section? Seems to have been made for gTLDs.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Bernie: agrees with Bart. But, does not think we took it as far as we could. We have a few things resolved. Should we have return to it later, several sections still left, will be difficult.
Go further with the review mechanism. Agrees with Bart to see where we end up with icann legal</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Bart: Bernie, you have the experience. But also be careful not to beat it to death. We need an answer on the bindingness. And then consider further steps.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Bernie: if icann legal comes back to us tomorrow, we should consider that first. </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Stephen agrees, Bart too.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:black;mso-fareast-language:EN-GB">5. Next meetings</span></b><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:black;mso-fareast-language:EN-GB"> </span></b><span style="color:black;mso-fareast-language:EN-GB"> 23 March (ICANN73 7-10 March) </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:black;mso-fareast-language:EN-GB">6. AOB</span></b><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">none</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:black;mso-fareast-language:EN-GB">7. Closure</span></b><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:black;mso-fareast-language:EN-GB"> </span></b><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Thank you all</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">Joke Braeken<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">joke.braeken@icann.org<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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