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<p style="margin:0cm"><b><span style="font-size:16.0pt;color:black">NOTES | ccPDP3 Review Mechanism | 27 July 2022 (16 UTC)</span></b><o:p></o:p></p>
<p class="MsoNormal"><br>
<br>
<o:p></o:p></p>
<ol style="margin-top:0cm" start="1" type="1">
<li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l5 level1 lfo1;vertical-align:baseline">
<b>Welcome & roll call<o:p></o:p></b></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo1;vertical-align:baseline">
<b><o:p> </o:p></b></li></ol>
<p style="margin:0cm"><span style="color:black">Welcome by Chair Stephen Deerhake (.as)</span><o:p></o:p></p>
<p class="MsoNormal"><br>
<br>
<o:p></o:p></p>
<p style="margin:0cm;text-indent:0cm;mso-list:l12 level1 lfo2;vertical-align:baseline">
<![if !supportLists]><b><span style="color:black"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="color:black">Administrative items if any<o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Stephen gives an update on the latest report by Patricio at the July Council meeting. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt;text-align:justify">
<b><i><span style="color:black;background:white">Copy-paste from notes taken during Council meeting 185, 21 July 2022:</span></i></b><o:p></o:p></p>
<p style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt;text-align:justify">
<i><span style="color:black;background:white">Patricio: update from Board Ad Hoc WG. Since the last update to council, the ad hoc group met once. open items were addressed. all issues resolved, but one caveat. The carve-out isse was still pending. But this
Council letter cleared that issue. Happy about that. Staff was asked to draft the draft Board Paper and the Board resolution, which includes the rationale. Glad to report that both drafts are ready and being distributed to the ad hoc group. The group meets
tomorrow, so the docs are timely. Patricio will inform the Ad Hoc group about today’s resolution. That was the final open point. We will discuss the next steps for this to go to the full Board. Does not expect this will take long. Next week we will have another
meeting, closing the discussions and have the final version of the papers ready. Timeline for the near future. Board and support staff will take a 3-week break. Bringing it to the Board before the break is unlikely. The letter you just approved is answering
a question from April by icann legal. things take time. First opportunity will be after the break, and I expect it to be approved by the Board at the very latest during ICANN75.</span></i><o:p></o:p></p>
<p style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt;text-align:justify">
<i><span style="color:black;background:white">Stephen: Thanks to Patricio for this update. apologies for what was said to him at ICANN74. We are getting the result we want, but it took longer than expected. We are pleased to hear where things are going. thanks
also for the ad hoc committee on your work</span></i><o:p></o:p></p>
<p style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt;text-align:justify">
<i><span style="color:black;background:white">Alejandra and Patricio: thanks </span></i><o:p></o:p></p>
<p class="MsoNormal"><br>
<br>
<o:p></o:p></p>
<p style="margin:0cm;text-indent:0cm;mso-list:l2 level1 lfo3;vertical-align:baseline">
<![if !supportLists]><b><i><span style="color:black"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span></i></b><![endif]><b><i><span style="color:black">Letter to legal<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">correspondence from the ccNSO Council Chair, Alejandra Reynoso, to Samantha Eisner, ICANN Deputy General Counsel. This correspondence is in response to Ms. Eisner’s correspondence of 5 April 2022 to us in response
to our questions we posed to her earlier whilst we were looking at a binding review mechanism.</span><o:p></o:p></p>
<p class="MsoNormal"><br>
<br>
<o:p></o:p></p>
<p style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:72.0pt;text-indent:-18.0pt;mso-list:l7 level1 lfo4;vertical-align:baseline">
<![if !supportLists]><b><i><span style="color:black"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span></i></b><![endif]><b><i><span style="color:black">ICANN75<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Sun, 18 Sept. ccPDP3-RM in block 3 (05:15 - 06:30 UTC) - stress-testing</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Tue, 20 Sept. ccPDP3-RM policy consultation (01:00-02:00 UTC)</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Tue, 20 Sept. ccPDP3-RM committee meeting (08:30-09:30 UTC)</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Wed, 21 Sept. (01:00-02:00 UTC) slot during joint meeting between ccNSO & GAC</span><o:p></o:p></p>
<p class="MsoNormal"><br>
<br>
<o:p></o:p></p>
<p style="margin:0cm;text-indent:0cm;mso-list:l3 level1 lfo5;vertical-align:baseline">
<![if !supportLists]><b><span style="color:black"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="color:black">Second and final reading: revised review procedure doc <o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0cm;text-indent:0cm;mso-list:l3 level1 lfo6;vertical-align:baseline">
<![if !supportLists]><b><span style="color:black"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="color:black"><o:p> </o:p></span></b></p>
<p style="margin:0cm"><span style="color:black">Page-per-page review, led by Bernie. Comments are noted below.</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Peter: page 8. Encoding financial obligation in a policy? Is that normative or informative?</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bernie: normative. Icann has committed to this. ICANN pays 4 panelsist under IRP, even though not technically obliged to do so. IRP moves to a standing panel. Completely paid by icann. Makes sense to have it here.
Worse case: comment from icann legal.</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bart: procedural section to the policy. You could consider it implementation. Also other areas. </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bernie: basic document. Final version of our working document. Needs to be converted to a real policy submission. That will be the next work item for this group. All basic concepts are now locked down. Can be
used for public consultations, including at ICANN75. </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Stephen: special thanks to Bernie</span><o:p></o:p></p>
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</span></span></span></b><![endif]><b><span style="color:black">Identify scenarios for stress testing- exercise<o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Edge-conditions.</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Here is the link to the Jamboard:
</span><a href="https://jamboard.google.com/d/1ZsM7m18bKgfp5HpVR24MHG32Vzv5SZAbbCSBeco4lj8/edit?usp=sharing"><span style="color:#0563C1">https://jamboard.google.com/d/1ZsM7m18bKgfp5HpVR24MHG32Vzv5SZAbbCSBeco4lj8/edit?usp=sharing</span></a><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bart: Why stress-testing? </span><o:p></o:p></p>
<ul style="margin-top:0cm;padding-inline-start:48px" type="disc">
<li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l1 level1 lfo8;vertical-align:baseline">
WG to understand whether the proposal works under edge conditions. <o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l1 level1 lfo8;vertical-align:baseline">
Helps in addressing future expected comments on the RM itself.<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l1 level1 lfo8;vertical-align:baseline">
Fun to do<o:p></o:p></li></ul>
<p style="margin:0cm"><span style="color:black">Today: develop the scenarios</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Zoom breakout rooms. non-ccNSO staff support was also invited to come up with scenarios. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">>>> Group 3, Sean rapporteur:</span><o:p></o:p></p>
<p class="MsoNormal"><br>
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<ul style="margin-top:0cm" type="disc">
<li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l8 level1 lfo9;vertical-align:baseline">
2 competing applications, and the impact<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l8 level1 lfo9;vertical-align:baseline">
What if there is no action, when there is a deadline<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l8 level1 lfo9;vertical-align:baseline">
What if the terminology is vague or ambiguous<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l8 level1 lfo9;vertical-align:baseline">
Change in terminology on 3166 and the impact on RM<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l8 level1 lfo9;vertical-align:baseline">
What if various parties are affected, but only 1 has applied?<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l8 level1 lfo9;vertical-align:baseline">
What if no action from IFO?<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Bernie: only technical terminology is commonly used (e.g. delegation, transfer…)</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Sean: what if a lawyer sees sth, goes down another path</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bernie: change in terminology on 3166?</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Peter: terminology changed. Some eligibility criteria might change under the hood of the policy. E.g. making it a code element. Not only terminology, or practice. E.g. reserved status. 50 year period changed to
15 months? External reference changing surprisingly? </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bernie: understand</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bart: this builds on existing policies. What if an existing policy changes, what would be the result under the RM?</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Stephen: good point raised by Peter. Way out: tie it to a specific instance of ISO3166. </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bart: we do not have to resolve it here and now</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">>>> Group 2, Stephen rapporteur: </span><o:p></o:p></p>
<p class="MsoNormal"><br>
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<ul style="margin-top:0cm" type="disc">
<li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l4 level1 lfo10;vertical-align:baseline">
How do we define unreasonably withheld<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l4 level1 lfo10;vertical-align:baseline">
IFO timing requirements. What if the 90 days are not respected? Add language at top of doc: if you do not respond within the timeline, request is granted. What if IFO does not do anything?<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Nick: seen experience with ICANN’s delivery times in approval of policy?</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bernie: is the extension automatically granted, or others? IANA is in control. So if they do not reply, it is hard</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bart: perceived inaction, what happens?</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bernie: unreasonably withheld. </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bart: what would be unreasonably withheld, in your view? </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Stephen: no</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bernie: goes back to language from retirement policy. Question for implementation of the ret-policy. </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Nick: question of fact. To be determined.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">>>> Group 1, rapporteur Nick</span><o:p></o:p></p>
<p class="MsoNormal"><br>
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<o:p></o:p></p>
<ul style="margin-top:0cm" type="disc">
<li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l9 level1 lfo11;vertical-align:baseline">
Lost contacts, but the registry is still operating.<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l9 level1 lfo11;vertical-align:baseline">
What happens if redelegation requests are just refused? Timing for that?<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l9 level1 lfo11;vertical-align:baseline">
Bankruptcy and a transfer. What if the caretaker refuses to cooperate?<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l9 level1 lfo11;vertical-align:baseline">
Language: should be in english. But scope for confusion? <o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l9 level1 lfo11;vertical-align:baseline">
Failure by iana to process routine? <o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l9 level1 lfo11;vertical-align:baseline">
If manager refuses agreement with iana retirement<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l9 level1 lfo11;vertical-align:baseline">
People asking for conflicting things from the same process<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l9 level1 lfo11;vertical-align:baseline">
Change of registry operator in middle of retirement<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">>>> frame 9. Consolidation of scenarios</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt">
<b><i><span style="color:black">Action item #1</span></i></b><o:p></o:p></p>
<p style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt">
<span style="color:black">Secretariat to consolidate the scenarios from the jamboard in frame 9. Group them, and number them. Circulate doc for the next steps by the group ahead of the next meeting.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Stephen: if you think about other potential scenarios, please post them on the mailing list. Do not wait until the next meeting</span><o:p></o:p></p>
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</span></span></span></b><![endif]><b><span style="color:black">AOB<o:p></o:p></span></b></p>
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<p style="margin:0cm"><span style="color:black">none</span><o:p></o:p></p>
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</span></span></span></b><![endif]><b><span style="color:black">Next meetings<o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">10 August 19:00 UTC - Bart will be on holiday.</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">24 August 19:00 UTC</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Stephen: Continuation of the scenarios during the next 2 meetings, allowing for good progress at ICANN75.</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">If you attend ICANN75 in person, please let Kim know. </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Kim: room sizes in KL. no need for secondary rooms. No pre-registration for the sessions, only for the meeting itself. No priority seating.</span><o:p></o:p></p>
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</span></span></span></b><![endif]><b><span style="color:black">Closure<o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Thank you all. bye.</span><o:p></o:p></p>
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<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">Joke Braeken<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">joke.braeken@icann.org<o:p></o:p></span></p>
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