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<p align="center" style="margin:0cm;text-align:center"><b><span style="font-size:14.0pt;color:black">NOTES | ccPDP3-RM | 5 October 2022 (19 UTC)</span></b><o:p></o:p></p>
<p style="margin:0cm"><b><span style="color:black"> </span></b><o:p></o:p></p>
<ol style="margin-top:0cm;padding-inline-start:48px" start="1" type="1">
<li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l5 level1 lfo1;vertical-align:baseline">
<b>Welcome and roll call<o:p></o:p></b></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Started 5 min. Past the hour; waiting to be quorate</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bart took over the welcome while Stephen fixed his connection issues</span><o:p></o:p></p>
<p class="MsoNormal"><br>
<br>
<o:p></o:p></p>
<p style="margin:0cm;text-indent:0cm;mso-list:l6 level1 lfo2;vertical-align:baseline">
<![if !supportLists]><b><span style="color:black"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="color:black">Administrative items if any<o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt;text-indent:36.0pt">
<b><i><span style="color:black">a. Process and next steps going forward</span></i></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Bart: You may recall from the ret-WG, the report that came out of that group was called the initial report. This report would be the initial report from the issue report. Public comment on the initial report.
To be finalised, to a final report, based on feedback. For submission to council, and ccnso decision-making. Same as for the ret. policy. That would save one public comment. Looking at the duration of the public comment, after approving the initial report:
50 days, starting end october until 1st or 2nd week in October. Bart as issue manager and major staff person, would do the staff report. Final report would then be submitted to council</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Irina: end october? </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bart: yes, depending on your feedback to the document circulated by Bernie. 2nd reading on 19 October. 1 or 2 weeks to prep for the public comment. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Council met at ICANN75. One of the items on their agenda was the closure of the retirement WG. shortly we will send an email regarding the adoption of the policy, then close the list and archive it.. How to structure
implementation? Council needs to think through how to involve the ccTLD community in that implementation work, to provide guidance and feedback. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Irina: SOPC is preparing for public comments.</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Clarifying question to planning team: include implementation of the policy in the iana activities report for this year?</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bart: not an issue from a budget, resource point of view.</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Please raise this also during the call in 2 weeks time, when IANA staff attends</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Irina: by then we should also have feedback from the planning team</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Stephen refers to adoption by Board of proposed retirement policy. Hopes the board has procedures in place to handle policy recommendations, and hope future processes will be quicker.</span><o:p></o:p></p>
<p class="MsoNormal"><br>
<br>
<o:p></o:p></p>
<p style="margin:0cm;text-indent:0cm;mso-list:l1 level1 lfo3;vertical-align:baseline">
<![if !supportLists]><b><span style="color:black"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="color:black">Review ICANN75 RM sessions<o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Stephen: updates to community and GAC were well received. </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">How did the presentation sessions go?</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">No feedback from the WG</span><o:p></o:p></p>
<p class="MsoNormal"><br>
<br>
<o:p></o:p></p>
<p style="margin:0cm;text-indent:0cm;mso-list:l7 level1 lfo4;vertical-align:baseline">
<![if !supportLists]><b><span style="color:black"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="color:black">First reading Initial Report<o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Kim: Doc can also be found on the wiki if you want to follow along:
</span><a href="https://community.icann.org/x/_QPVD"><span style="color:#1155CC">https://community.icann.org/x/_QPVD</span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Bernie: doc which can go out for public comment</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Apart from the introduction, there is nothing new. Made digestible for the average reader. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">>>> section 1</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Text in yellow is new. It is an introduction.</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Questions included in the charter. Section added with responses to those questions.</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Section 1.3: reading guide</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bart: also includes reference to letter from Council. There is an added recommendation. In icann legal’s letter to the WG, there was question on whether the retirement was included in the exceptions, or whether
retirement will be eligible to an IRP. Response that all major processes are exempt</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Joke: </span><a href="https://ccnso.icann.org/en/announcements/announcement-02aug22-en.htm"><span style="color:#1155CC">https://ccnso.icann.org/en/announcements/announcement-02aug22-en.htm</span></a><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Stephen: please elaborate</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bernie: goes back to transition, when we said that redelegations do not go through review processes. But we did not include retirement. Hence the question. This probably caused delay in the approval of the retirement
policy. </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bart: typo. “Initial”. Editorial change</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">>>> Section 3</span><o:p></o:p></p>
<ul style="margin-top:0cm;padding-inline-start:48px" type="disc">
<li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l0 level1 lfo5;vertical-align:baseline">
Note from Bart<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l0 level1 lfo5;vertical-align:baseline">
Link from this PDP to other policy development efforts<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;mso-list:l0 level1 lfo5;vertical-align:baseline">
Reference to annex A. (original detailed process)<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Irina: presentation to GAC, and the question we received. Following further discussion by the WG, does it make sense to add a clarification that the policy does not provide basis for review by local governments?</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bart: sensibilities. there is an additional layer included. If there is a question or comment received, we can refer to the relevant text and explain, but it is not part of the policy. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Irina: where is the older decision regarding exemption coming from</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">See response in chat by Joke</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bernie: delegations and redelegations part of transition. Request from council. It was understood by the ccNSO it should cover everything. ICANN legal was unclear about the retirement. </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Irina: why was the decision taken at ICANN53?</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bart: when we started the discussion on binding, staff provided an overview of the arguments from the transition, which ended up in current language from the bylaws</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Perhaps we should add a link to the document? See what happened in 2014-2016 era. At that time the FOI was adopted as well. That is why the bylaws say “redelegation”, a term overtaken by the board’s adoption of
the FOI. The document will include the reason why.</span><o:p></o:p></p>
<p class="MsoNormal"><br>
<br>
<o:p></o:p></p>
<p style="margin:0cm;text-indent:0cm;mso-list:l3 level1 lfo6;vertical-align:baseline">
<![if !supportLists]><b><span style="color:black"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="color:black">AOB<o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">None</span><o:p></o:p></p>
<p class="MsoNormal"><br>
<br>
<o:p></o:p></p>
<p style="margin:0cm;text-indent:0cm;mso-list:l4 level1 lfo7;vertical-align:baseline">
<![if !supportLists]><b><span style="color:black"><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="color:black">Next meetings<o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">19 October | 1900 UTC: 2nd reading</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">2 November | 1900 UTC - TBD</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">16 November (time TBD – end of Daylight Saving) - TBD</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Bart: no need to meet during the public comment period.</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Bart: please check the circulated document, and send comments online. Text needs to be adjusted (editorials). By 19 Oct: formal temperature of the room, to see whether people agree with the proposals to be sent
out for public comments.</span><o:p></o:p></p>
<p class="MsoNormal"><br>
<br>
<o:p></o:p></p>
<p style="margin:0cm;text-indent:0cm;mso-list:l2 level1 lfo8;vertical-align:baseline">
<![if !supportLists]><b><span style="color:black"><span style="mso-list:Ignore">7.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="color:black">Closure<o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Thank you all. Bye.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
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<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">Joke Braeken<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">joke.braeken@icann.org<o:p></o:p></span></p>
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