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<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">NOTES | ccPDP3 Review Mechanism | 1 Feb. 2023 (19:00 UTC)</span></b><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB"> </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><br>
<br>
<o:p></o:p></span></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l6 level1 lfo1;vertical-align:baseline">
<b><span style="font-family:"Arial",sans-serif;mso-fareast-language:EN-GB">Welcome<o:p></o:p></span></b></li></ol>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Welcome by Chair Stephen Deerhake</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Today we will take another look at the policy proposal, following closure of the public comments, and the staff report being available. Brief review of
the changes since our last call. This will not be our last meeting</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Today:</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo2;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif;mso-fareast-language:EN-GB">Proposed policy doc overview by Bernie<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo2;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif;mso-fareast-language:EN-GB">Bart to give refined update on next steps and the timeline for completion<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><br>
<br>
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:0cm;text-indent:0cm;mso-list:l4 level1 lfo3;vertical-align:baseline">
<![if !supportLists]><b><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Public Comment submissions<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><br>
<br>
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:72.0pt;text-indent:-18.0pt;mso-list:l3 level1 lfo4;vertical-align:baseline">
<![if !supportLists]><b><i><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span></i></b><![endif]><b><i><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">DRAFT: final report (attached)<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">2. Policy objective</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Bart: addition, since there was a lot of uncertainty on the impact on retirement and delegation etc when we presented this to the community previously.
We made it clear that this policy will not change any of the current processes, procedures, and criteria. To be mentioned, to avoid future discussions. </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Eberhard: start with this in section 2</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Bart: ok. Strengthens the message</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Do you agree that this is included? Participants use green marks in Zoom (i.e. are in support)</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Bernie: next part marked in yellow</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Eberhard: goes under line of the applicants</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Bernie: also applies to ccTLD managers. They cannot ask for review for a cctld they do not manage</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Eberhard: sure.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Peter: then the text is ambiguous. Because plural </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Eberhard: “require the need”. Is that correct english?</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Bernie: will double check the grammar</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Bart: “require modification of”. Or: “need to modify”</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Bernie: Annex D</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Removing header for annex D</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Bart: capture terms like CCRM in a glossary. They are defined. But then they are all in one place. See also the more detailed process description. To avoid
that people need to go back and forward when they read it</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Stephen: adding text to Annex D requires two more reads?</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Bart: yes. But we do not invent new terminology</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Eberhard: Terminology is important. We should be careful what we write</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Bernie: should we populate annex D or not?</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Eberhard: rather not</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Peter: fine with a glossary. But I do not want a list of definitions. It is an annex, and can be normative. Can be helpful in light of Bart’s remarks</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Bernie: Annex D will become a glossary. We will extract the terms from the doc and add them there</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Bart: do you support?</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Green marks in Zoom. one red mark</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Eberhard: don't think we need one. If we do have one, we need to be careful</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Bernie: ok. Will prepare something by the next meeting</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><br>
<br>
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:0cm;text-indent:0cm;mso-list:l1 level1 lfo5;vertical-align:baseline">
<![if !supportLists]><b><i><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span></i></b><![endif]><b><i><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Staff summary report (Annex E)<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Bernie: standard form for a report on community comments</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Eberhard: sentence “the submission will not be considered” should be removed. Simply say it was out of scope</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Bernie: any objections? None</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Eberhard: add “sic” in italics. So everyone knows this is a typo</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><br>
<br>
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:0cm;text-indent:0cm;mso-list:l2 level1 lfo6;vertical-align:baseline">
<![if !supportLists]><b><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Next steps in process<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Bart: steps by WG. finalise report: one or two more readings. Depends on how the glossary is going. Suggestion to have another meeting on 15 Feb and 22
Feb. For the full WG to adopt the final report as a whole. Ensure that all members have a chance to read it. </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Next step is for the Council. Council will meet on 16 March. Council would then be in a position to adopt the final report. Knowing that there is a meeting
on the 16th by Council, Stephen to inform council that this is forthcoming, and that they may expect to adopt the report in Cancun. The most critical part of the process will be the members' vote. Hence the focus on Cancun. There is a quorum rule. 50% of the
members need to vote (87 votes needed. 1 more than last time). The idea is to start outreach and engage the community during the Cancun meeting, to alert them this is forthcoming. There will also be a webinar. A bit overkill, but we need to ensure the vote
is completed by the 1st round. If we do not meet the requirements for the 1st round, you need to wait x days, and then you end up in the holiday season in the northern hemisphere. Focus on April-early may voting. 18 April, to avoid overlap with cancun traveling
and Easter holidays. After 9 May, certain steps need to be taken. Including creating a Board report, with the outcome of the members' vote. Board report needs to be posted, the council needs to approve it. Suggestion for Council to approve the Board report
by ICANN77 in Washington. Could also be done earlier via email vote, but you do not save much time. ICANN77 has nice momentum. </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Before the Board considers the policy, they request the GAC for an opinion, and a public comment of at least 40 days. When the Board will discuss this,
is beyond the scope of this WG. The retirement WG was formally closed when the Board adopted the recommended policy. Suggestion is to keep the ccPDP3-RM WG open. In case a supplemental recommendation is needed, it would be good that this WG is still around
to inform potential changes to the policy. See annex B, section 15. There is a mechanism for supplemental recommendations. </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Stephen: members vote. Imperative that we whip the vote and reach out to as many ccNSO members as we can. Any questions or comments on Bart’s explanation?
none</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
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<![if !supportLists]><b><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Next meeting<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">15 Feb | 19 UTC</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">22 Feb | 19 UTC</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">1 March | 19 UTC</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">ICANN76</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Peter: apologies for 15 and 22 Feb</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
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<![if !supportLists]><b><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">AOB<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
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<![if !supportLists]><b><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Closure<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB"> </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Thank you all </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">Joke Braeken<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">joke.braeken@icann.org<o:p></o:p></span></p>
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