[council] Drafting meeting

[Marilyn Cade]

While I support trying to use a tool, as noted, I also note that whatever
work we do will be preliminary, and we will still need to do the work in
Wellington. 

And in Marrakech.

Can I ask how many people we would think, though, that would be in such a
drafting session in Wellington?

As Alick knows, there is a room challenge in NZ just before, due to  very
interesting festival, and we need to book hotel rooms rather shortly.  Also,
it is very possible that InternetNZ might be able to provide a working
conference room. I can check on that. I'd prefer for ICANN to provide a
working room at the main hotel [whatever that might be]; or at the "venue",
but I don't know if that is possible. 

Also, a new suggestion: which I'll bring up in the administrative planning
working group of Council, but mention here informational purposes.

I'd like to put in a standing request for the future. For all future
meetings, I'd like for Councilors to give a commitment to Glen for their
attendance at the ICANN meeting, and have the council booked into the same
hotel with the staff and the board, should they so chose. It is ridiculous
that we can get the NomComm members and appointees into that hotel, but we
can't get the councilors, who have heavy work loads during the week of
ICANN, and given the way that the lack of firm planning progresses at this
stage, councilors are often unable to get reservations in the venue hotel.

Some might chose to stay at another hotel, but I'd like to get a block
included by ICANN, and if we can make a commitment -- generally - - for a
certain number, then ICANN should be able to include the Councilors in their
"reserved block" in the hotel with the staff and board.

Finally, I believe that the programme committee is possibly to meet Sat.
p.m. for a meeting re future planning needs. I think we will have an
opportunity to put forward ideas on meeting and programme requirements for
future meetings, post 2007, but we also need to make some significant
process improvements for our next 3 meetings.

I know all of us were challenged by the lack of a firm agenda; changes in
meeting times, etc. etc. and it was undoubtedly even harder on the staff and
board and community.  So, without dwelling on that retroactively, I'll just
note the opportunity to improve prospectively. 

Marilyn
-----Original Message-----
From: owner-council at gnso.icann.org [mailto:owner-council at gnso.icann.org] On
Behalf Of Alick Wilson
Sent: Friday, December 02, 2005 3:45 PM
To: 'Avri Doria'; 'GNSO Council'
Subject: RE: [council] Drafting meeting

How about trying a web based tool supported by telephone instead of
face-to-face. By way of example, something like Jotspot Live
http://www.jotlive.com/?

If Council was using something like this now, we remote attendees would be
able to see what is being drafted. Moreover, the job of real time drafting
would be more efficient as it could be shared.

Alick

-----Original Message-----
From: owner-council at gnso.icann.org [mailto:owner-council at gnso.icann.org] On
Behalf Of Avri Doria
Sent: Saturday, 3 December 2005 9:35 a.m.
To: GNSO Council
Subject: [council] Drafting meeting


hi,

Probably not a realistic suggestion but one I feel needs to be put  
forward. Is there any way to arrange for the face to face drafting  
session to be done at an interim time between Vancouver and  
Wellington in order to expedite the work and try to meet the by-laws'  
required timing?

In the spirit of self disclosure, I admit I have a conflict the week  
before Wellington, but will opt to skip the IETF meeting being held  
that week if necessary.

a.