[council] Drafting meeting

[Avri Doria]

Hi,

Since I will have to skip at least some of the IETF mtg to make the  
drafting session, I would prefer to have us work through the weekend.  
If the drafting session is held Thrusday and Friday, I will have to  
skip the entire week of IETF.  given their invovlement in the IDN  
issues, I would consider this unfortunate.  But given the importance  
of the work, I do plan to make it to the drafting sessions.

Whatever we do, we should decide as soon as possible.

I also agree that a block of rooms should be reserved.  As for the  
nomcom appointees getting rooms in the venue hotel, this is not what  
happens.  If room are limited in the main hotel (the normal case),  
the nomcom appointees are billeted in one of the other hotels.  I  
agree that it would be better to be accommodated together in the  
venue hotel as this allows for more impromptu meetings to deal with  
the increasing work load.  Also, we are generally not accomodated  
until the week before the meeting, leaving us in a state of worry  
about whether we will be accommodated or not (perhaps it is only  
because I am a worrier, but I got confirmation of my booking two days  
before flying to Vancouver).

a.

On 2 dec 2005, at 15.33, Ken Stubbs wrote:

> Fellow councilors...
>
> given the fact that we are potentially looking at bridging 2  
> separate weeks, i would propose that we use the previous Thursday &  
> Friday  (i.e. mar 24 & 25th)
> for these sessions & leave the weekend open for leisure time for  
> participants..
>
> this is common practice for extended forums such as this.
>
> Ken Stubbs
>
>
>
> tony.ar.holmes at bt.com wrote:
>> Marilyn/All
>>  I share your concern and fully support the need to try and  
>> include councilors in the block booking arrangements.With that of  
>> course, should be a commitment to participate as required across  
>> that period.
>>  My plea to the programme committee is that as a minimum they set  
>> in stone the key times/dates for some of the critical policy  
>> development sessions e.g. GNSO council, GNSO Open Forum and  
>> constituency days. Some things we can work around, those we can't.  
>> Additionally following todays GNSO Forum I'd like to make the case  
>> for a longer session on two counts. Firstly we seem to be engaging  
>> with the community so much better over the past two meetings and  
>> second, its essential for us to do our jobs properly.
>>  I aim to be in Wellington for the drafting session, providing of  
>> course .............the date and times are fixed in advance and  
>> not within the final week prior to travelling!
>>  Tony
>>
>> 	-----Original Message----- 	From: owner-council at gnso.icann.org on  
>> behalf of Marilyn Cade 	Sent: Fri 02/12/2005 22:45 	To:  
>> alick.wilson at xendra.co.nz; 'Avri Doria'; 'GNSO Council' 	Cc: 	 
>> Subject: RE: [council] Drafting meeting
>> 	
>> 	
>>
>> 	While I support trying to use a tool, as noted, I also note that  
>> whatever
>> 	work we do will be preliminary, and we will still need to do the  
>> work in
>> 	Wellington.
>> 	
>> 	And in Marrakech.
>> 	
>> 	Can I ask how many people we would think, though, that would be  
>> in such a
>> 	drafting session in Wellington?
>> 	
>> 	As Alick knows, there is a room challenge in NZ just before, due  
>> to  very
>> 	interesting festival, and we need to book hotel rooms rather  
>> shortly.  Also,
>> 	it is very possible that InternetNZ might be able to provide a  
>> working
>> 	conference room. I can check on that. I'd prefer for ICANN to  
>> provide a
>> 	working room at the main hotel [whatever that might be]; or at  
>> the "venue",
>> 	but I don't know if that is possible.
>> 	
>> 	Also, a new suggestion: which I'll bring up in the administrative  
>> planning
>> 	working group of Council, but mention here informational purposes.
>> 	
>> 	I'd like to put in a standing request for the future. For all future
>> 	meetings, I'd like for Councilors to give a commitment to Glen  
>> for their
>> 	attendance at the ICANN meeting, and have the council booked into  
>> the same
>> 	hotel with the staff and the board, should they so chose. It is  
>> ridiculous
>> 	that we can get the NomComm members and appointees into that  
>> hotel, but we
>> 	can't get the councilors, who have heavy work loads during the  
>> week of
>> 	ICANN, and given the way that the lack of firm planning  
>> progresses at this
>> 	stage, councilors are often unable to get reservations in the  
>> venue hotel.
>> 	
>> 	Some might chose to stay at another hotel, but I'd like to get a  
>> block
>> 	included by ICANN, and if we can make a commitment -- generally -  
>> - for a
>> 	certain number, then ICANN should be able to include the  
>> Councilors in their
>> 	"reserved block" in the hotel with the staff and board.
>> 	
>> 	Finally, I believe that the programme committee is possibly to  
>> meet Sat.
>> 	p.m. for a meeting re future planning needs. I think we will have an
>> 	opportunity to put forward ideas on meeting and programme  
>> requirements for
>> 	future meetings, post 2007, but we also need to make some  
>> significant
>> 	process improvements for our next 3 meetings.
>> 	
>> 	I know all of us were challenged by the lack of a firm agenda;  
>> changes in
>> 	meeting times, etc. etc. and it was undoubtedly even harder on  
>> the staff and
>> 	board and community.  So, without dwelling on that retroactively,  
>> I'll just
>> 	note the opportunity to improve prospectively.
>> 	
>> 	Marilyn
>> 	-----Original Message-----
>> 	From: owner-council at gnso.icann.org [mailto:owner- 
>> council at gnso.icann.org] On
>> 	Behalf Of Alick Wilson
>> 	Sent: Friday, December 02, 2005 3:45 PM
>> 	To: 'Avri Doria'; 'GNSO Council'
>> 	Subject: RE: [council] Drafting meeting
>> 	
>> 	How about trying a web based tool supported by telephone instead of
>> 	face-to-face. By way of example, something like Jotspot Live
>> 	http://www.jotlive.com/?
>> 	
>> 	If Council was using something like this now, we remote attendees  
>> would be
>> 	able to see what is being drafted. Moreover, the job of real time  
>> drafting
>> 	would be more efficient as it could be shared.
>> 	
>> 	Alick
>> 	
>> 	-----Original Message-----
>> 	From: owner-council at gnso.icann.org [mailto:owner- 
>> council at gnso.icann.org] On
>> 	Behalf Of Avri Doria
>> 	Sent: Saturday, 3 December 2005 9:35 a.m.
>> 	To: GNSO Council
>> 	Subject: [council] Drafting meeting
>> 	
>> 	
>> 	hi,
>> 	
>> 	Probably not a realistic suggestion but one I feel needs to be  
>> put 	forward. Is there any way to arrange for the face to face  
>> drafting 	session to be done at an interim time between Vancouver  
>> and 	Wellington in order to expedite the work and try to meet the  
>> by-laws' 	required timing?
>> 	
>> 	In the spirit of self disclosure, I admit I have a conflict the  
>> week 	before Wellington, but will opt to skip the IETF meeting  
>> being held 	that week if necessary.
>> 	
>> 	a.
>> 	
>> 	
>>
>>
>>
>>
>>
>
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