[council] Travel funding

[Denise Michel]

US$7,000 is the estimate ICANN uses for international travel and is 
based on business class purchased 45+ days in advance through ICANN's 
travel agents.

Regards,
Denise

Denise Michel
ICANN VP, Policy Development
denise.michel at icann.org


Gomes, Chuck wrote:
> Thanks Denise.  Is the airfare cost estimate for travel to India for
> economy or business class?
> 
> Chuck Gomes
>  
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>> -----Original Message-----
>> From: owner-council at gnso.icann.org 
>> [mailto:owner-council at gnso.icann.org] On Behalf Of Denise Michel
>> Sent: Wednesday, December 05, 2007 5:57 PM
>> To: council at gnso.icann.org
>> Subject: [council] Travel funding 
>>
>>
>> Here is some information regarding travel funding and budgets 
>> to inform your conversation about travel to the ICANN India 
>> meeting.  (My additional comments are at the end).
>>
>> History - Initial requests for funding for some of the GNSO's 
>> New gTLD Committee intersessional meetings came from the 
>> Council Chair and were treated on an ad-hoc basis. I provided 
>> funding on the basis of economy travel for one rep per 
>> constituency, plus the Chair and NomCom appointees. Due to 
>> the utility of these meetings, and the expectation that more 
>> would be needed to complete this work, I incorporated some 
>> travel funding in a revised Policy budget I created for the 
>> latter part of FY 2006-2007 (ICANN's fiscal year runs from 1 
>> July to 30 June).
>>
>> Rationale - The rationale was that it was reasonable for 
>> constituencies/employers to pay for attendance at the main 
>> ICANN meeting (where there are usually business opportunities 
>> to discuss amongst ICANN participants), but not for some of 
>> the policy-specific meetings held between the main ICANN meetings.
>>
>> Current Budget - I included US$140,000 for two intersessional 
>> meetings in the Policy budget for FY 2007 - 2008.  The 
>> Council has not held an intersessional meeting since 1 July 2007.
>>
>> India Travel -  It is estimated that airfare for 21 Council 
>> members for this meeting would be US$147,000.  Cost for 
>> hotel/per diem for 21 Council members for this meeting would 
>> be US$205,800.
>>
>> I would be happy to discuss using the intersessional travel 
>> funding to support Council members' travel to the India ICANN 
>> meeting (as a one-off
>> decision) (letters to the CEO not required).  If the Council 
>> would like to request funding for Council members to receive 
>> support to attend all ICANN formal meetings, then this will 
>> need to be included in the budget for the FY 2008 - 2009.  I 
>> will be requesting GNSO input for this budget cycle shortly.  
>> As noted, travel funding also has been discussed in the 
>> context of "GNSO Improvements" under consideration by the 
>> Board Governance Committee.
>>
>> Regards,
>> Denise
>>
>> Denise Michel
>> ICANN VP, Policy Development
>> denise.michel at icann.org
>>
>>
>