[council] Travel funding

Alan Greenberg alan.greenberg at mcgill.ca
Thu Dec 6 21:01:13 UTC 2007

I'm sorry I could not attend today's meeting due 
to a conflict at the last moment.

Regarding travel funding, Avri asked that those 
who could not attend without support let her 
know. It would also be useful, both for Delhi and 
long-term, to know roughly how many councillors 
would not accept funding even if available. Based 
on previous experiences in many non-profit 
situations, there always seem to be some people 
who have access to employer funding and for 
personal or policy reasons, will continue to use 
this funding. If the number of such people is 
non-trivial, it will impact the budget required.


At 06/12/2007 01:53 PM, Avri Doria wrote:

>Thanks for this reply.
>The council has decided to take a two track approach on this issue.
>1. Ask for urgent  help in making plans to fund getting council
>members to the New Delhi meeting within the current budget.  This
>would include budget for many of the council members (up to 18) who
>are not already covered by the travel budget.  The urgency of this
>requestis reinforced by the fact tha this travel wil occur during the
>Chinese new year, which means flights are scarce in Asia.
>2. To continue discussing our request regarding long term funding for
>council member travel support.  We will hold off on the letter to the
>ICANN CEO at least until we have resolved this discussion in the
>We are definitely concerned with making sure that  ICANN's budget
>includes funding for  the upcoming budget years.
>Thank you,
>On 5 dec 2007, at 14.57, Denise Michel wrote:
>>Here is some information regarding travel funding and budgets to
>>inform your conversation about travel to the ICANN India meeting.
>>(My additional comments are at the end).
>>History ­ Initial requests for funding for some of the GNSO’s New
>>gTLD Committee intersessional meetings came from the Council Chair
>>and were treated on an ad-hoc basis. I provided funding on the
>>basis of economy travel for one rep per constituency, plus the
>>Chair and NomCom appointees. Due to the utility of these meetings,
>>and the expectation that more would be needed to complete this
>>work, I incorporated some travel funding in a revised Policy budget
>>I created for the latter part of FY 2006-2007 (ICANN’s fiscal year
>>runs from 1 July to 30 June).
>>Rationale ­ The rationale was that it was reasonable for
>>constituencies/employers to pay for attendance at the main ICANN
>>meeting (where there are usually business opportunities to discuss
>>amongst ICANN participants), but not for some 
>>of the policy- specific meetings held between the main ICANN meetings.
>>Current Budget ­ I included US$140,000 for two intersessional
>>meetings in the Policy budget for FY 2007 ­ 2008.  The Council has
>>not held an intersessional meeting since 1 July 2007.
>>India Travel ­  It is estimated that airfare for 21 Council members
>>for this meeting would be US$147,000.  Cost for hotel/per diem for
>>21 Council members for this meeting would be US$205,800.
>>I would be happy to discuss using the intersessional travel funding
>>to support Council members’ travel to the India ICANN meeting (as a
>>one-off decision) (letters to the CEO not required).  If the
>>Council would like to request funding for Council members to
>>receive support to attend all ICANN formal meetings, then this will
>>need to be included in the budget for the FY 2008 ­ 2009.  I will
>>be requesting GNSO input for this budget cycle shortly.  As noted,
>>travel funding also has been discussed in the context of “GNSO
>>Improvements” under consideration by the Board Governance Committee.
>>Denise Michel
>>ICANN VP, Policy Development
>>denise.michel at icann.org

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