[council] Travel support for February GNSO meeting in Marina del Rey

Wed Jan 17 15:46:02 UTC 2007

Dear Council and Constituency members,

In order to facilitate GNSO's policy development activities, ICANN will
provide travel support for the Marina del Rey GNSO meeting/s (22-25
February 2007) for one representative of each GNSO constituency, the
NomCom-appointed Council members, the GNSO Liaisons, and the Chair, as
needed.  The terms of this travel support, which are outlined below and
will be coordinated by Glen, are the same as those used for the GNSO's
Amsterdam intersessional meeting last year.   Please contact Glen
directly with any questions.

Regards,

Denise

Denise Michel
Vice President, Policy Development
ICANN   www.icann.org
denise.michel at icann.org

1.    Designated Council members need to contact Glen 
<gnso.secretariat at gnso.icann.org> directly to confirm travel support. 
Each traveler must complete a travel request  form (attached) outlining:

•    Dates of departure and return
•    Destination
•    Purpose of trip
•    Estimated costs
•    Projected outcomes

Email completed forms to <gnso.secretariat at gnso.icann.org> who will 
facilitate ICANN approval.

2.    Once your travel is approved, please contact ICANN's travel agent
directly to arrange for the booking and purchase of your airline ticket:

Nadine Davidson
TravelStore Platinum
11601 Wilshire Blvd. Ste. 325
Los Angeles, CA 90025 USA
(310)575-5540 x 15419
(310)575-5541 fax
Nadine.D at TravelStoreUSA.com

If other travel arrangements are needed (train, etc.), please alert 
<gnso.secretariat at gnso.icann.org>

The meeting will be held at the Courtyard by Marriott, Los Angeles 
Marina del Rey, 13480 Maxella Avenue, Marina del Rey, CA 90292.
The rooms are 129 US$ per night, excluding tax, but including free 
Internet connectivity. Breakfast is not included but there will be a 
generous snack with the welcome coffee in the morning.

Rooms have been reserved for the participants so as soon as you know 
your travel plans, please let <gnso.secretariat at gnso.icann.org> know so 
that the hotel bookings can be confirmed with your dates.

3.    ICANN will pay for the following:

•    Economy-class travel booked by an ICANN travel agent or by the
traveler at the lowest possible cost;
•    Accommodations at a hotel pre-selected by ICANN.

All other costs will be borne by the traveler including meals, local
travel and related incidentals.

In the case of an upgrade, ICANN will pay up to the cost of an
economy-class ticket as quoted from an ICANN travel agent.

In the case where two consecutive trips are taken (one funded by ICANN
and one non-related/personal) ICANN will pay the lower of the two
airline segments to and from the meeting or the equivalent of a
round-trip economy-class ticket from the point of origin to the meeting.

4.    Upon completion of the trip, each traveler is asked to acknowledge
full participation in the Council meeting by sending a brief email to
Glen describing the value realized from the trip, and providing any
suggestions they may have for improving such meetings.

There will be remote participation and details will follow. Kindly 
inform <gnso.secretariat at gnso.icann.org> as soon as possible whether you 
will be participating remotely and the details will follow.

The meeting agenda is being developed and will be posted as soon as it 
is available.

Thank you,
Kind regards,
Glen

-- 
Glen de Saint Géry
GNSO Secretariat - ICANN
gnso.secretariat[at]gnso.icann.org
http://gnso.icann.org
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