[council] Results of Travel Policy meeting and motion for 4 September

[Avri Doria]

Apologies for the error.
and thanks for the correction.

a.

On 29 Aug 2008, at 14:43, Gomes, Chuck wrote:

> Please note that Clarke Walton was shown as being with the RyC when he
> is actually with the RrC (Registrars).  I corrected it on the wiki.
>
> Chuck
>
>> -----Original Message-----
>> From: owner-council at gnso.icann.org
>> [mailto:owner-council at gnso.icann.org] On Behalf Of Avri Doria
>> Sent: Thursday, August 28, 2008 3:42 PM
>> To: Council GNSO
>> Subject: [council] Results of Travel Policy meeting and
>> motion for 4 September
>>
>>
>> Hi,
>>
>> Following this morning's meeting, I have entered the text
>> below on the motions page.  In it I note that the meeting
>> reached rough consensus on the proposal  with one person dissenting.
>>
>> The dissenting view involved a request that the NCUC be
>> notified that they should reconsider having only provided two
>> names for the list given the fact that not all candidates on
>> other constituency's lists were there because of need.  Other
>> participants in the meeting countered that given the
>> requirement that a resolution needed to be submitted by end
>> of day  4 September, we should not reopen the process of
>> submitting names.  The NCUC member attending the meeting
>> agreed that the process should not be reopened.
>>
>> It should be noted that because the recommendation includes
>> recognition of the fact that two council members are Nomcom
>> members and that they would be traveling under the Nomcom
>> budget with supplemental support from the DNSO/GNSO fund, the
>> list only contains
>> 12 instead of 13 names.
>>
>> Other issues that were brought up in the discussion:
>>
>> - That while it was reasonable to give each constituency one
>> travel slot, all other travel slots should depend upon need.
>> - the question of whether self declaration of need sufficient
>> or should need be demonstrated in some manner?
>> - that it should be possible to split one travel slot between
>> two travelers.
>>
>> Other discussions involved the meaning of 'attending all SO session'
>> and whether it was ok for one participant to miss the first
>> day because of work obligations and travel time.
>> - Some argued that the meeting requirements should be defined
>> as only the week of formal meetings.
>> - There was one participant who stated that the support was
>> for full participation and that the money should only be used
>> on people who could attend all sessions.
>> - Several argued for flexibility
>>
>> The meeting reached rough consensus for a definition of 'all
>> SO sessions' as including the weekend's sessions before the
>> formal meeting began and for flexibility for those who could
>> not arrive in time for Saturday's meetings.
>>
>> As stated in the motion, it was also made clear that this was
>> a one time procedure and that for future meetings, further
>> discussion would be required.  It was also made clear that
>> the current process of using the Travel Policy as defined was
>> born out of necessity and did not represent GNSO council
>> agreement with  the Travel Policy as currently defined.
>>
>> As the motion evolved from the meeting which I chaired, I
>> have listed myself as making the motion.  It still needs to
>> be seconded.
>>
>> As always, comments, corrections and clarifications are
>> invited as are discussion on the motion itself.
>>
>> a.
>>
>>
>> ----
>>
>> Motion on Travel Arrangements for Cairo
>>
>> Motion: Avri Doria
>> Second:
>>
>> Whereas:
>> (note on the version on
>> https://st.icann.org/gnso-council/index.cgi?04_sept_2008_motions
>> #  several of the whereas statement have hyperlinks to the
>> appropriate documents and emails)
>>
>>     * On 14 August 2008 ICANN Staff provided a Travel Policy
>> that covered participants from the GNSO, and
>>     * On 21 August 2008, Doug Brent, ICANN COO, provided a
>> FAQ which explained and amplified that travel policy, and
>>     * On 20 August 2008, Avri Doria, Chair GNSO Council,
>> suggested a process for producing the list of travelers as
>> required by the travel policy, which was clarified on 20
>> August 2008and on 21 August 2008, and
>>     * On 26-27 August 2008, all Constituencies submitted a
>> recommendation containing 0-3 names of GNSO Constituency
>> Participants as suggested, and
>>     * On 28 August 2008, a special meeting of the GNSO
>> council was held, at which at least one council member from
>> each constituency was in attendance,and
>>     * That the participants of this meeting reached a rough
>> consensus, with one dissenting participant, on a proposed
>> resolution on supporting travel to Cairo according to the
>> ICANN Travel Policy for volunteers, and
>>     * In recognition of the general agreement that the
>> methods used for this resolution are a one time solution for
>> Cairo and that further discussion will need to be held on the
>> Travel Policy itself as well as its implementation in the
>> GNSO once the reorganization of the GNSO and its council is underway.
>>
>> Resolved:
>>
>> 1. The following list will be provided to ICANN Travel Staff
>> as required by the policy on 4 September 2008:
>>
>> Name                    Constituency/NCA       Reason
>> 	                           Class of travel
>>
>> Bing, Jon                            NCA
>> NCA                                       Economy
>> Cavalli, Olga                      NCA
>> NCA                                       Economy
>> Doria, Avri 	                     NCA 	
>> Council chair
>> 	                Business
>> Gross, Robin 	             NCUC 	        Constituency
>> 1st choice 	
>> Economy
>> Harris, Tony                       ISPC           	
>> Constituency 1st
>> choice 	Economy
>> Hoover, Carolyn 	             RyC           	
>> Constituency 1st choice 	
>> Economy
>> Jamil,Zahid 	                     BC              	Financial Need
>> 	                Economy
>> Klein, Norbert 	             NCUC 	        Financial Need
>> 	                Economy
>> Rossette, Kristina 	     IPC 	                Financial Need
>> 	                Expenses Only
>> Rodenbaugh, Mike 	     BC 	
>> Constituency 1st choice 	
>> Economy
>> Sheppard, Philip               BC             	On Principle
>> 	                        Economy
>> Walton, Clarke                   RyC
>> Constituency 1st
>> choice 	Economy
>>
>> 2. That the level of participation that is defined in the
>> Travel policy can be met by participation in all of the
>> sessions to be scheduled by the GSNO, including the weekend
>> sessions to be held on
>> 1-2 November, and that exceptions can be made for travelers
>> whose employment requirements make it difficult to arrive in
>> time for meetings on 1 Novemeber 2008.
>>
>> 3. That the two GNSO council members, Ute Decker and Greg
>> Ruth, who are also members of the Nominating Committee will
>> receive transportation for the meeting and expenses starting
>> Thrusday of ICANN week as members of the Nomcom and that the
>> balance of their expenses will be covered, as the per-diem
>> rate defined by the Travel Policy, from the DNSO/GNSO funds.
>>
>