[council] Draft minutes for the GNSO Council teleconference 3 January 2008
GNSO.SECRETARIAT@GNSO.ICANN.ORG
gnso.secretariat at gnso.icann.org
Wed Jan 16 23:12:24 UTC 2008
[To: council[at]gnso.icann.org]
Dear Council Members,
Attached, please find the draft minutes of the GNSO Council
teleconference held on 3 January 2008
Please let me know if you would like any changes made.
Thank you very much.
Kind regards,
Glen
............................................................................
3 January 2008
Proposed agenda and documents
List of attendees:
Philip Sheppard - Commercial & Business Users C
Mike Rodenbaugh - Commercial & Business Users C.
Bilal Beiram - Commercial & Business Users C
Greg Ruth - ISCPC
Antonio Harris - ISCPC
Tony Holmes - ISCPC
Thomas Keller- Registrars - absent
Tim Ruiz - Registrars - absent
Adrian Kinderis - Registrars
Chuck Gomes - gTLD registries
Edmon Chung - gTLD registries
Jordi Iparraguirre - gTLD registries - absent
Kristina Rosette - Intellectual Property Interests C
Ute Decker - Intellectual Property Interests C - absent, apologies
Cyril Chau - Intellectual Property Interests C - absent, apologies
Robin Gross - NCUC
Norbert Klein - NCUC - absent apologies
Carlos Souza - NCUC
Olga Cavalli - Nominating Committee appointee
Jon Bing - Nominating Committee appointee
Avri Doria - Nominating Committee appointee
15 Council Members
( 18 Votes - quorum)
ICANN Staff
Denise Michel - Vice President, Policy Development
Olof Nordling - Manager, Policy Development Coordination
Kurt Pritz - Senior Vice President, Services
Liz Gasster - Senior Policy Officer
Tina Dam - IDN Director
Patrick Jones - Registry Liaison Manager
Karen Lentz - gTLD Registry Liaison
Craig Schwartz - Chief gTLD Registry Liaison
Glen de Saint Géry - GNSO Secretariat
GNSO Council Liaisons
Suzanne Sene - GAC Liaison - absent - apologies
Alan Greenberg - ALAC Liaison
Rita Rodin - ICANN Board member - absent, apologies
Bruce Tonkin - ICANN Board member
MP3 Recording
Avri Doria chaired the meeting.
Approval of the agenda
Item 1: Update any Statements of Interest
No updates noted.
Item 2: Review/amend agenda.
No comments, agenda approved as posted.
Item 3:
Approval of the draft GNSO Council minutes
31 October 2007
6 December 2007
Chuck Gomes, seconded by Jon Bing moved the adoption of the GNSO Council
minutes 31 October 2007
Motion unanimously approved.
Robin Gross, seconded by Chuck Gomes moved the adoption of the GNSO
Council minutes 6 December 2007
Motion unanimously approved
Decision 1: The Council approved the GNSO Council minutes of 31 October
2007 and the GNSO Council minutes of 6 December 2007.
Item 4: Update from Denise Michel on Board activities
Denise Michel reported that the ICANN Board met on 11 December 2007 and
an update of that meeting had been presented to the Council at its
meeting on 20 December 2007
ICANN Chairman's report referring to new gTLDs was posted on the ICANN
website.
Kurt Pritz confirmed that consultants had been retained to write the RFP
and the Board had been provided with additional information to help them
with their deliberations on the new gTLD policy recommendations.
Draft standards for objections based on public morality and on
infringement of rights are in preparation for the new gTLD
implementation process.
Denise further drew Council's attention to the new budget cycle that
would be followed up with reports and requests for input from the
Council and the ICANN community at the New Delhi meetings. There will
also be two opportunities for public comment before the final iteration
of the Budget which will run in parallel with the Operational plan.
It was agreed to keep the Update on Board activities as a standing
agenda item.
Item 5: Review/Extend timeline for Whois study suggestions
An online form would be posted for the public to submit Whois study
suggestions and comments.
Mike Rodenbaugh was in agreement with community concerns about
'excessive delay' in resolving any new WHOIS policy, but felt strongly
that 18 days (January 7 to January 25, 2008) was not enough time for
Constituencies to have proper discussion and scoping proposals for study
and requested that the dates after January 7 2008, be moved forward 12 days.
The Council discussion indicated broad agreement for extending the
timeline for Whois study suggestions
Avri Doria proposed submitting a revised time schedule to the Council
mailing list, allowing for the extension of the deadline to the end of
the ICANN meetings in New Delhi, thereafter a week for collation and
summary, followed by a Council teleconference to discuss the submissions
and outcomes.
Item 6: Decision on appeals note on IDNC WG
Avri Doria noted that the Chuck Gomes put forward a counter-proposal,
for the Council to consider sending to the ICANN Board
(http://gnso.icann.org/mailing-lists/archives/council/msg04378.html)
in place of the message to the Board relating to resolution 07.89
(http://gnso.icann.org/drafts/repsonse-to-resolution-07-89-20dec07.pdf)
Chuck Gomes commented that the response of the ccNSO Chair regarding the
involvement of alternates, as well as allowing the GNSO Chair to observe
on the Internationalized Domain Names ccTLD Working Group (referred to
by the Board as IDNC Working Group) accommodated Council's concerns and
it was no longer necessary to push for equal membership on that group.
The critical issue, which names would fall into the ccNSO or GNSO space,
should be handled separately from the IDNC by a community-wide group and
should not become a ccNSO vs. GNSO issue.
The counter-proposal states:
Therefore, the GNSO Council recommends the following:
* A new ICANN working group should be formed independent of groups
already working on fast track IDN TLDs for countries or new gTLDs.
* The ccNSO, GNSO, GAC and ALAC should jointly develop the statement of
work of this group along with any participants from other ICANN bodies
as desired.
* This group should operate concurrently with present efforts such as
the IDNC and the implementation efforts regarding new gTLDs with a goal
of completing final recommendations within 120 days, thereby avoiding
any unnecessary time delays that might impact fast track names or the
new gTLD process.
In addition, the proposal was not intended as a response to provide
input to the Issues Report on Introduction of IDN ccTLDs
(http://www.icann.org/announcements/announcement-19dec07.htm).
Denise Michel clarified that the IDNC working group had a limited scope,
with no decision making authority, to develop feasible methods that
could be used for the introduction of a limited number of IDN ccTLD’s
associated with ISO 3166 -1 two letter codes.
The community, the GNSO, ccNSO, GAC and other interested groups would
vet the proposals and have the opportunity to comment before they were
forwarded to the board.
As a separate, long term endeavour, the ccNSO was launching a full
policy development process to develop an overall policy for the
introduction of IDN ccTTLD’s.
A third, ongoing endeavor was the GNSO’s work in responding to the Issue
Report on Introduction of IDN ccTLDs
(http://www.icann.org/announcements/announcement-19dec07.htm).
Avri Doria commented that while the IDNC charter may be limited,
essentially, there were several implicit details about the treatment of
the name space and the intent of the charter was problematic without
proper full representation.
Chuck Gomes further commented that the implementation of the fast-track
recommendations would depend on where the names would fit in the policy
development space, whether in the ccNSO or the GNSO.
Chuck Gomes's counter-proposal was generally considered a better
approach to the first message because the division of the general name
space between the country codes and the generics did not belong in the
IDNC, and a new group would be more appropriate to handle the issue.
For the message to reach the Board in time for consideration at its next
meeting on 23 January 2008,
Avri Doria proposed the following resolution:
Whereas a GNSO drafting team proposed a message relating to Board
Resolution 07.89 regarding a fast-track for IDN ccTLDs
(http://gnso.icann.org/drafts/message-to-board-resolution-07-89-20dec07.pdf)
Whereas Chuck Gomes proposed an alternate Message to Draft 0.3
distributed by Avri Doria relating to Board Resolution 07.89 regarding a
fast-track for IDN ccTLDs
(http://gnso.icann.org/mailing-lists/archives/council/msg04378.html)
Council resolved that:
Chuck Gomes will spend 2 days processing any editorial changes suggested
on the Council mailing list. On 6 January 2008 a final version will be
posted on the mailing list. If there are no substantive objections to
the wording, the message will then be forwarded to the Board by the Chair.
The motion carried unanimously by voice vote.
Item 7: Discuss memo on proxy voting and formation of Drafting Team
Liz Gasster reported that the memo on proxy voting drafted in
collaboration with Dan Halloran considered the implementation issues
associated with proxy voting with the focus on addressing the concerns
that John Jeffrey had previously raised related to its implementation.
One such concern was that no other organization within ICANN used proxy
voting so it would be a change to the bylaws and the structural changes
within ICANN.
In addition, Councils, like Boards of Directors, require active
participation from the members. Proxy voting could possibly be applied
to the GNSO Council, but not to task forces or working groups.
Electronic voting was considered in lieu of proxy voting so a vote could
take place over a period of time following a discussion, to give
absentees the chance to both review the discussions and have their vote
considered.
Several councillors expressed their support for the idea of extending
votes and felt that it made the process more flexible. Roll call votes,
rather than votes by acclamation should be considered for proxy votes.
Avri Doria suggested forming a drafting team to report back at the next
Council meeting on 17 January 2008.
Philip Sheppard volunteered to lead the drafting team consisting of
Chuck Gomes and Robin Gross with Liz Gasster as staff support.
Item 8: Long term Travel funding plan for Council members
- Vote on letter to CEO/COO
Avri Doria noted that there were two separate issues:
1. In terms of New Delhi, ICANN's response was that they would provide,
through their travel desk, only coach fares, and no lodging. Council
members should work individually with the ICANN travel desk and/ or
Denise Michel on their airfare arrangements.
2. Sending a letter to either the CEO, Dr Paul Twomey or the COO, Doug
Brent, or both regarding the long term issue of travel funding for
Council members to ICANN meetings.
Denise Michel clarified that the CEO was developing a long term policy
proposal and practice for funding ICANN volunteers' travel as part of
the next fiscal year's budget and this would be actively discussed at
the New Delhi meetings.
Since the letter involved both a political and operational decision, it
was agreed to address it to both the CEO and the COO. The letter would
include the Council vote by which it was approved.
Jon Bing mentioned that although all his expenses were paid as a
Nominating Committee representative, he would still vote. This also
applied to the two other Nominating Committee representatives, Avri
Doria and Olga Cavalli who were voting as Council members.
Avri Doria proposed
Whereas the GNSO council remains concerned about funding the council
members to attend future ICANN meetings
Resolved that the letter drafted in
http://gnso.icann.org/mailing-lists/archives/council/msg04353.html
To: Paul Twomey
CC: Doug Brent
Dear Sirs,
I am writing on behalf to the GNSO council with a request for travel
funding for all GNSO council members for all future ICANN meetings.
While this issue originally came up in regard to an urgent need for the
New Delhi meeting which has been resolved, it remains an issue of
concern in the GNSO council. A [strong] majority of those in the council
has requested that all GNSO council members receive the same
consideration for their travel expenses as is received by Members of the
ICANN Board.
The GSNO council appreciates your prompt consideration of this request.
We look forward to receiving a response to the request as soon as possible.
Thank you,
Avri Doria
Chair, GNSO Council
be sent to the CEO of ICANN and to the COO of ICANN.
The motion carried
12 votes in favour: Philip Sheppard, Bilal Beiram, Mike Rodenbaugh,
Kristina Rosette, Tony Holmes, Tony Harris, Greg Ruth, Robin Gross,
Carlos Souza, Olga Cavalli, Jon Bing, Avri Doria (one vote each).
6 votes against: Adrian Kinderis, Chuck Gomes, Edmon Chung (2 votes each).
Absent Council members: Ute Decker, Cyril Chua, Norbert Klein, Tim Ruiz,
Tom Keller, Jordi Iparraguirre.
Item 9: Discuss New Delhi meeting organisation
The GNSO Council has scheduled two working days, Saturday 9 and Sunday
10 February 2008 before the official meetings start. Among the topics to
be discussed at the face to face meetings are:
- GNSO Improvements
- Inter-Registrar Transfer working group recommendations
- Inter-Registrar Transfer Policy Development Process (PDP) Initial
Report discussion
- IDN issues related to the Board Resolutions 07.57 and 07.89
- Domain Name Tasting
The Open Council meeting formula will again be used, where an overview
of the topics will be presented, followed by open discussion and then
concluded by Council discussion. In addition there will be an open
comment period at the end. Council input would be collated by the chair
and the staff, and further proposals would be presented to the Council
for discussion later.
Item 10: Action Items
Only two constituency statements had been received for the
Inter-Registrar Transfer PDP by the deadline on 25 December 2007 and the
time line was extended to 20 January 2008 for the Initial Report.
The Domain Name Tasting PDP still has one constituency statement pending
which will be incorporated into the Final report along with a summary of
public comments if possible. Preparation of the Final Report will not be
delayed any longer.
Item 10: AOB
Kristina Rosette mentioned the difficulties of not being able to edit
Google documents during meeting hours from 9:00am to 9:00pm as a result
of proprietary restrictions at her workplace.
A resolution was mentioned that included the fact that in addition to
the ability to edit on Google documents, it was also possible to just
view using Google.
Additionally, any edits someone wanted to make could be sent to the
mailing list and they would be entered onto the Google documents on the
person's behalf.
Avri Doria adjourned the GNSO Council meeting and thanked everyone for
their participation.
The meeting ended at 22:48 UTC.
Next GNSO Council teleconference will be on 17 January 2008 at 15:00 UTC.
see: Calendar
--
Glen de Saint Géry
GNSO Secretariat - ICANN
gnso.secretariat[at]gnso.icann.org
http://gnso.icann.org
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