[council] Draft minutes for the GNSO Council teleconference 3 January 2008

GNSO.SECRETARIAT@GNSO.ICANN.ORG gnso.secretariat at gnso.icann.org
Wed Jan 16 23:12:24 UTC 2008

[To: council[at]gnso.icann.org]

Dear Council Members,

Attached, please find the draft minutes of the GNSO Council 
teleconference held on 3 January 2008

Please let me know if you would like any changes made.

Thank you very much.

Kind regards,
3 January 2008
Proposed agenda and documents
List of attendees:
Philip Sheppard - Commercial & Business Users C
Mike Rodenbaugh - Commercial & Business Users C.
Bilal Beiram - Commercial & Business Users C
Greg Ruth - ISCPC
Antonio Harris - ISCPC
Tony Holmes - ISCPC
Thomas Keller- Registrars - absent
Tim Ruiz - Registrars - absent
Adrian Kinderis - Registrars
Chuck Gomes - gTLD registries
Edmon Chung - gTLD registries
Jordi Iparraguirre - gTLD registries - absent
Kristina Rosette - Intellectual Property Interests C
Ute Decker - Intellectual Property Interests C - absent, apologies
Cyril Chau - Intellectual Property Interests C - absent, apologies
Robin Gross - NCUC
Norbert Klein - NCUC - absent apologies
Carlos Souza - NCUC
Olga Cavalli - Nominating Committee appointee
Jon Bing - Nominating Committee appointee
Avri Doria - Nominating Committee appointee
15 Council Members
( 18 Votes - quorum)

Denise Michel - Vice President, Policy Development
Olof Nordling - Manager, Policy Development Coordination
Kurt Pritz - Senior Vice President, Services
Liz Gasster - Senior Policy Officer
Tina Dam - IDN Director
Patrick Jones - Registry Liaison Manager
Karen Lentz - gTLD Registry Liaison
Craig Schwartz - Chief gTLD Registry Liaison
Glen de Saint Géry - GNSO Secretariat
GNSO Council Liaisons
Suzanne Sene - GAC Liaison - absent - apologies
Alan Greenberg - ALAC Liaison
Rita Rodin - ICANN Board member - absent, apologies
Bruce Tonkin - ICANN Board member
MP3 Recording
Avri Doria chaired the meeting.

Approval of the agenda

Item 1: Update any Statements of Interest
No updates noted.

Item 2: Review/amend agenda.
No comments, agenda approved as posted.

Item 3:
Approval of the draft GNSO Council minutes
31 October 2007
6 December 2007

Chuck Gomes, seconded by Jon Bing moved the adoption of the GNSO Council 
minutes 31 October 2007
Motion unanimously approved.
Robin Gross, seconded by Chuck Gomes moved the adoption of the GNSO 
Council minutes 6 December 2007
Motion unanimously approved

Decision 1: The Council approved the GNSO Council minutes of 31 October 
2007 and the GNSO Council minutes of 6 December 2007.

Item 4: Update from Denise Michel on Board activities
Denise Michel reported that the ICANN Board met on 11 December 2007 and 
an update of that meeting had been presented to the Council at its 
meeting on 20 December 2007
ICANN Chairman's report referring to new gTLDs was posted on the ICANN 
Kurt Pritz confirmed that consultants had been retained to write the RFP 
and the Board had been provided with additional information to help them 
with their deliberations on the new gTLD policy recommendations.
Draft standards for objections based on public morality and on 
infringement of rights are in preparation for the new gTLD 
implementation process.
Denise further drew Council's attention to the new budget cycle that 
would be followed up with reports and requests for input from the 
Council and the ICANN community at the New Delhi meetings. There will 
also be two opportunities for public comment before the final iteration 
of the Budget which will run in parallel with the Operational plan.

It was agreed to keep the Update on Board activities as a standing 
agenda item.

Item 5: Review/Extend timeline for Whois study suggestions

An online form would be posted for the public to submit Whois study 
suggestions and comments.
Mike Rodenbaugh was in agreement with community concerns about 
'excessive delay' in resolving any new WHOIS policy, but felt strongly 
that 18 days (January 7 to January 25, 2008) was not enough time for 
Constituencies to have proper discussion and scoping proposals for study 
and requested that the dates after January 7 2008, be moved forward 12 days.
The Council discussion indicated broad agreement for extending the 
timeline for Whois study suggestions
Avri Doria proposed submitting a revised time schedule to the Council 
mailing list, allowing for the extension of the deadline to the end of 
the ICANN meetings in New Delhi, thereafter a week for collation and 
summary, followed by a Council teleconference to discuss the submissions 
and outcomes.
Item 6: Decision on appeals note on IDNC WG

Avri Doria noted that the Chuck Gomes put forward a counter-proposal, 
for the Council to consider sending to the ICANN Board
in place of the message to the Board relating to resolution 07.89
Chuck Gomes commented that the response of the ccNSO Chair regarding the 
involvement of alternates, as well as allowing the GNSO Chair to observe 
on the Internationalized Domain Names ccTLD Working Group (referred to 
by the Board as IDNC Working Group) accommodated Council's concerns and 
it was no longer necessary to push for equal membership on that group.

The critical issue, which names would fall into the ccNSO or GNSO space, 
should be handled separately from the IDNC by a community-wide group and 
should not become a ccNSO vs. GNSO issue.

The counter-proposal states:
Therefore, the GNSO Council recommends the following:
* A new ICANN working group should be formed independent of groups 
already working on fast track IDN TLDs for countries or new gTLDs.
* The ccNSO, GNSO, GAC and ALAC should jointly develop the statement of 
work of this group along with any participants from other ICANN bodies 
as desired.
* This group should operate concurrently with present efforts such as 
the IDNC and the implementation efforts regarding new gTLDs with a goal 
of completing final recommendations within 120 days, thereby avoiding 
any unnecessary time delays that might impact fast track names or the 
new gTLD process.

In addition, the proposal was not intended as a response to provide 
input to the Issues Report on Introduction of IDN ccTLDs

Denise Michel clarified that the IDNC working group had a limited scope, 
with no decision making authority, to develop feasible methods that 
could be used for the introduction of a limited number of IDN ccTLD’s 
associated with ISO 3166 -1 two letter codes.
The community, the GNSO, ccNSO, GAC and other interested groups would 
vet the proposals and have the opportunity to comment before they were 
forwarded to the board.
As a separate, long term endeavour, the ccNSO was launching a full 
policy development process to develop an overall policy for the 
introduction of IDN ccTTLD’s.
A third, ongoing endeavor was the GNSO’s work in responding to the Issue 
Report on Introduction of IDN ccTLDs

Avri Doria commented that while the IDNC charter may be limited, 
essentially, there were several implicit details about the treatment of 
the name space and the intent of the charter was problematic without 
proper full representation.

Chuck Gomes further commented that the implementation of the fast-track 
recommendations would depend on where the names would fit in the policy 
development space, whether in the ccNSO or the GNSO.
Chuck Gomes's counter-proposal was generally considered a better 
approach to the first message because the division of the general name 
space between the country codes and the generics did not belong in the 
IDNC, and a new group would be more appropriate to handle the issue.

For the message to reach the Board in time for consideration at its next 
meeting on 23 January 2008,
Avri Doria proposed the following resolution:

Whereas a GNSO drafting team proposed a message relating to Board 
Resolution 07.89 regarding a fast-track for IDN ccTLDs
Whereas Chuck Gomes proposed an alternate Message to Draft 0.3 
distributed by Avri Doria relating to Board Resolution 07.89 regarding a 
fast-track for IDN ccTLDs

Council resolved that:

Chuck Gomes will spend 2 days processing any editorial changes suggested 
on the Council mailing list. On 6 January 2008 a final version will be 
posted on the mailing list. If there are no substantive objections to 
the wording, the message will then be forwarded to the Board by the Chair.

The motion carried unanimously by voice vote.
Item 7: Discuss memo on proxy voting and formation of Drafting Team
Liz Gasster reported that the memo on proxy voting drafted in 
collaboration with Dan Halloran considered the implementation issues 
associated with proxy voting with the focus on addressing the concerns 
that John Jeffrey had previously raised related to its implementation.

One such concern was that no other organization within ICANN used proxy 
voting so it would be a change to the bylaws and the structural changes 
within ICANN.
In addition, Councils, like Boards of Directors, require active 
participation from the members. Proxy voting could possibly be applied 
to the GNSO Council, but not to task forces or working groups.
Electronic voting was considered in lieu of proxy voting so a vote could 
take place over a period of time following a discussion, to give 
absentees the chance to both review the discussions and have their vote 
Several councillors expressed their support for the idea of extending 
votes and felt that it made the process more flexible. Roll call votes, 
rather than votes by acclamation should be considered for proxy votes.
Avri Doria suggested forming a drafting team to report back at the next 
Council meeting on 17 January 2008.
Philip Sheppard volunteered to lead the drafting team consisting of 
Chuck Gomes and Robin Gross with Liz Gasster as staff support.
Item 8: Long term Travel funding plan for Council members
- Vote on letter to CEO/COO
Avri Doria noted that there were two separate issues:

1. In terms of New Delhi, ICANN's response was that they would provide, 
through their travel desk, only coach fares, and no lodging. Council 
members should work individually with the ICANN travel desk and/ or 
Denise Michel on their airfare arrangements.

2. Sending a letter to either the CEO, Dr Paul Twomey or the COO, Doug 
Brent, or both regarding the long term issue of travel funding for 
Council members to ICANN meetings.
Denise Michel clarified that the CEO was developing a long term policy 
proposal and practice for funding ICANN volunteers' travel as part of 
the next fiscal year's budget and this would be actively discussed at 
the New Delhi meetings.

Since the letter involved both a political and operational decision, it 
was agreed to address it to both the CEO and the COO. The letter would 
include the Council vote by which it was approved.

Jon Bing mentioned that although all his expenses were paid as a 
Nominating Committee representative, he would still vote. This also 
applied to the two other Nominating Committee representatives, Avri 
Doria and Olga Cavalli who were voting as Council members.
Avri Doria proposed
Whereas the GNSO council remains concerned about funding the council 
members to attend future ICANN meetings
Resolved that the letter drafted in
To: Paul Twomey
CC: Doug Brent

Dear Sirs,
I am writing on behalf to the GNSO council with a request for travel 
funding for all GNSO council members for all future ICANN meetings. 
While this issue originally came up in regard to an urgent need for the 
New Delhi meeting which has been resolved, it remains an issue of 
concern in the GNSO council. A [strong] majority of those in the council 
has requested that all GNSO council members receive the same 
consideration for their travel expenses as is received by Members of the 
ICANN Board.

The GSNO council appreciates your prompt consideration of this request.
We look forward to receiving a response to the request as soon as possible.
Thank you,
Avri Doria
Chair, GNSO Council
be sent to the CEO of ICANN and to the COO of ICANN.
The motion carried

12 votes in favour: Philip Sheppard, Bilal Beiram, Mike Rodenbaugh,
Kristina Rosette, Tony Holmes, Tony Harris, Greg Ruth, Robin Gross,
Carlos Souza, Olga Cavalli, Jon Bing, Avri Doria (one vote each).
6 votes against: Adrian Kinderis, Chuck Gomes, Edmon Chung (2 votes each).
Absent Council members: Ute Decker, Cyril Chua, Norbert Klein, Tim Ruiz,
Tom Keller, Jordi Iparraguirre.
Item 9: Discuss New Delhi meeting organisation
The GNSO Council has scheduled two working days, Saturday 9 and Sunday 
10 February 2008 before the official meetings start. Among the topics to 
be discussed at the face to face meetings are:
- GNSO Improvements
- Inter-Registrar Transfer working group recommendations
- Inter-Registrar Transfer Policy Development Process (PDP) Initial 
Report discussion
- IDN issues related to the Board Resolutions 07.57 and 07.89
- Domain Name Tasting
The Open Council meeting formula will again be used, where an overview 
of the topics will be presented, followed by open discussion and then 
concluded by Council discussion. In addition there will be an open 
comment period at the end. Council input would be collated by the chair 
and the staff, and further proposals would be presented to the Council 
for discussion later.

Item 10: Action Items

Only two constituency statements had been received for the 
Inter-Registrar Transfer PDP by the deadline on 25 December 2007 and the 
time line was extended to 20 January 2008 for the Initial Report.
The Domain Name Tasting PDP still has one constituency statement pending 
which will be incorporated into the Final report along with a summary of 
public comments if possible. Preparation of the Final Report will not be 
delayed any longer.
Item 10: AOB
Kristina Rosette mentioned the difficulties of not being able to edit 
Google documents during meeting hours from 9:00am to 9:00pm as a result 
of proprietary restrictions at her workplace.

A resolution was mentioned that included the fact that in addition to 
the ability to edit on Google documents, it was also possible to just 
view using Google.
Additionally, any edits someone wanted to make could be sent to the 
mailing list and they would be entered onto the Google documents on the 
person's behalf.

Avri Doria adjourned the GNSO Council meeting and thanked everyone for 
their participation.
The meeting ended at 22:48 UTC.
Next GNSO Council teleconference will be on 17 January 2008 at 15:00 UTC.
see: Calendar

Glen de Saint Géry
GNSO Secretariat - ICANN
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